Anna Rosella M. Villasor | Finance and Administrative Assistant
Address: 15 Luna Street Barangay Poblacion, San Pedro, Laguna Philippines 4023
Mobile Number: -
Email:-,-Professional profile
Administrative expert with over 10 years of experience providing administrative support to various departments
with diverse individuals and multi-level keyholders.
A result driven individual that highly values integrity, transparency and quality of service, along with a positive
attitude and outlook towards challenges and opportunities. Keen to details and adaptable to new ideas and
situations with a continuous drive for excellence, growth and learning.
Career summary
April 2018 – Present
United Nations Development Programme (UNDP), Mandaluyong City
Finance and Administrative Assistant
Key Outputs/Deliverables:
Logistical support for meetings and big events and administrative functions:
100% compliance to all SOPs for existing LTAs and rosters, especially on hotels and
transportation provider;
100% provision of logistical requirements for all meeting participants such as accommodation,
meals, transportation, airfare and allowance (if applicable), taking into consideration
participants’ needs such as food preference (HALAL, allergies, etc.) and the organization’s policy
on Greening;
Daily calendar management of the project team’s account;
Regular maintenance of records of project documents;
Lead in updating the details on project documents like budget, end of project date and
signatories;
Daily collaboration with internal and external partners, especially NEDA;
Other support needed (as identified) for the Strategic M&E Project.
Finance:
100% Compliance to Travel Policies especially closing of travels within specified timeframe
through Travel and Expense module in ATLAS;
100% Timely processing of payables such as reimbursements, and payment to vendors, firms
and consultants;
Zero cancellation of PO receipts and 100% compliance in uploading documents on DMS Link for
all USD 20,000 transactions and above;
Daily monitoring and updating of monthly actual delivery versus target and utilization of project
fund;
100% Compliance to the 80%-20% finance policy for all direct cash transfers provided to
Responsible Parties;
100% Compliance and Timely submission of project reports like Statement of Expenditures, etc.
to Programme Team Leader and Project Manager.
Procurement:
Timely contract extension of consultants and firms, submitted to procurement team at least 2
weeks prior contract expiration;
Facilitate direct contracting of identified individual consultants for urgent deliverables and
timely submission to procurement team, following the 7-day time frame;
100% Utilization of online portal for submission of procurement requests for all competitive
requirements;
Regular monitoring of outputs’ submission of firms and consultants to ensure delivery and
increased project fund utilization.
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August 2015 – April 2018
SGV & Co. (EY Philippines), Makati City
Resource Management Administrator (RMA)
Achievements:
Identified resourcing needs of clients and provided 100% staff requirement;
Variance resolution of not more than 5% on week-to-date, month-to-date and year-to-date reports;
Singled out 25% potential shortfalls and over-utilization of staff to support fiscal year utilization target of
75%;
Determined 75% chargeability hours and forecasted potential revenue by year-end;
Analysed headcount needs against total budgeted hours and prescribed clusters to hire based on plan
and not on yearly habit of more than 20 staff;
Highlighted areas of concern e.g. significant periods of holidays, training, and non-chargeable months to
trigger 3 other pillars to engage staff and increase utilization;
100% enforcement of timesheet policy within market group.
June 2007 – February 2015
GlaxoSmithKline Philippines, Inc., Makati City
Administrative Assistant
Achievements:
Helped increase revenue from 2012 – 2013 due to active participation in government procurement
(100% participation);
100% submission of competitive bids before deadlines;
100% successful outcome of forums and symposia due to excellent logistics preparation (airfare, hotel
and transportation requirements);
Screened emails and responded within the 24-hour required timeframe;
Assisted the department in decreasing expenses through continuous coordination with suppliers and
requestors.
January 2007 – June 2007
Watson Wyatt Philippines, Makati City
Senior Executive Assistant (Reliever)
Nov 2006 – Jan 2007
English Channel, Makati City
Online English Teacher
Oct 2006 – Nov 2006
Philippine Legislators' Committee on Population and Development,
House of Representatives, Quezon City
Researcher
Education
BA Development Studies, GWA of 1.82, College Scholar – University of the Philippines,-
Certificates
Chartered Institute of Procurement & Supply (CIPS) Certification Level 2: Introductory Certificate in Public
Procurement
Issued on: March 2019 Issued at: Copenhagen, Denmark
Additional Skills
Advanced knowledge of Office 365 and Microsoft Applications such as MS Word, Excel, PowerPoint,
Outlook, Microsoft Teams and Skype for Business and internal systems such as Retain Enterprise, ATLAS,
Power BI, and Share Point.
Interests
Reading and learning new skills
Personal Information
Born on February 2, 1985 at Pasig City, Philippines
Solo parent with one dependent, Marcus Caleb Villasor born on November 21, 2014
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