Anna Scott

Anna Scott Executive Assistant | Executive Management-- Lagos - Nigeria linkedin.com/in/annascott-ng PROFILE An Executive Assistant with over 5 years experience supporting C-Suite individuals. Skilled in travel arrangements, calendar management, and correspondence handling. Proficient in organizing meetings, conducting research, managing projects and developing documents. PROFESSIONAL EXPERIENCE Senior Executive Assistant, Brezza Group 08/2021 – present | Lagos, Nigeria As a C-suite level Executive Assistant, I had a range of responsibilities that supported the smooth functioning of the executive's office and facilitated their productivity. These responsibilities included: Managed complex calendars and schedules, coordinating appointments, meetings, and travel arrangements. Handled confidential and sensitive information with utmost discretion and maintained strict confidentiality protocols. Acted as a liaison between the executive and internal/external stakeholders, effectively communicating and representing their interests. Drafted and prepared correspondence, reports, presentations, and other documents on behalf of the executive. Conducted thorough research and compiled data to support decision-making and provide comprehensive briefings. Arranged and coordinated board meetings, including preparing agendas, distributing materials, and taking minutes. Proactively managed email and phone correspondence, filtering and prioritizing messages to ensure efficient communication flow. Coordinated and organized company-wide events, conferences, and executive retreats. Managed the budget and financial records of the executive's office, including expense tracking, reimbursement processing, and vendor management. Assisted in managing and prioritizing the executive's tasks and projects, ensuring deadlines were met. Handled logistics for the executive's domestic and international travel, including visas, accommodations, and transportation. Acted as a point of contact for internal and external inquiries, directing them appropriately. Prepared and reviewed contracts, agreements, and legal documents, ensuring compliance and accuracy. Provided general administrative support, such as filing, record-keeping, and office supply management. Collaborated with other members of the executive team to facilitate cross-functional initiatives and projects. • • • • • • • • • • • • • • • In summary, my role as a C-suite level Executive Assistant encompassed a wide range of responsibilities, requiring strong organizational, communication, and multitasking skills to support the executive's effectiveness and contribute to the overall success of the organization. Executive Assistant to the MD, Minimalist & Co. 08/2020 – 07/2021 | Lagos, Nigeria As a dedicated Executive Assistant, I successfully managed a wide range of responsibilities to support senior executives in their daily operations. These responsibilities included: 1/3 Managed complex calendars, scheduled appointments, and coordinated meetings for the Managing Director. Organized and maintained confidential files and records, ensuring accurate and efficient documentation. Prepared professional correspondence, reports, and presentations, maintaining high standards of quality and accuracy. Coordinated domestic and international travel arrangements, including flights, accommodations, and itineraries. Acted as a liaison between executives, employees, clients, and external partners, fostering effective communication. Coordinated the daily activities of the organization, managing schedules and prioritizing tasks for optimal efficiency. Documented all organization events and activities, maintaining comprehensive records for future reference and analysis. • • • • • • • In summary, my role as an Executive Assistant involved managing calendars, organizing files, preparing professional documents, coordinating travel arrangements, acting as a liaison, and ensuring smooth daily operations through effective scheduling and meticulous documentation. Executive Assistant to the CEO, 09/2018 – 08/2020 | Lagos, Nigeria TDI-Life (A subsidiary of Zinox Group) As the Executive Assistant, I successfully fulfilled a wide range of responsibilities to support the Chief Executive Officer (CEO) and optimize their efficiency and effectiveness. These responsibilities included: Arranged travel, visas, and accommodations for the CEO, occasionally accompanied the CEO to meetings to take notes or provide general assistance during presentations. Organized and maintained the CEO's schedule, meticulously managing appointments and ensuring optimal time utilization. Handled incoming email on behalf of the CEO, often corresponding and providing responses as required. Developed various documents, including briefing papers, reports, and presentations, to facilitate informed decision-making. Served as a liaison between the CEO and clients, suppliers, and other staff members, fostering effective communication and relationship management. Managed specific projects and conducting research as assigned by the CEO, delivering successful outcomes. Actively participated in decision-making processes related to credit management for all credit customers, contributing to effective risk assessment and mitigation. • • • • • • • In summary, my role as an level Executive Assistant encompassed diverse responsibilities ranging from travel arrangements and correspondence handling to project management and decision-making support, all aimed at assisting the CEO in their role and enhancing overall organizational performance. EDUCATION B.Sc. Psychology, Houdegbe North American University 2015 | Cotonou, Benin Republic Senior Secondary School Certificate, Faith Academy 2008 | Ogun, Nigeria First School Leaving Certificate, Chrisland Group of Schools 2002 | Lagos, Nigeria 2/3 COURSES Operations Management, Indian Institute of Management 2023 Certified Psychometric Test Professional, Middle Earth HR 2021 Dynamix 365 Training, Wragby 2020 Business Communication, EDX 2019 How the mind works, Advanced Psychology, EDX 2019 ISO 27001(ISMS) Training, Technology Distributions 2019 PROFESSIONAL MEMBERSHIPS American Society of Administrative Professionals, Member 2019 | USA American Psychological Association, Member 2013 | USA SKILLS Event Planning Program & Project Management Excellent writing and spoken communication Report writing Cofidentiality Time Management Proficiency in usage of Microsoft Office Suite (word, ppt and excel). Client Relationship Management Analytical Thinking Collaboration Correspondence Management LANGUAGES English (Proficient) Yoruba (Proficient) French (Basic) INTERESTS Reading Travelling Writing Watching Anime 3/3