Anna Poliakova
Personal Info
Location: Kyiv,Ukraine
Date of birth: 07/09/1994
Phone
- (WhatsApp, Telegram)
https://t.me/anjapoliakova
E-mail-LinkedIn
https://linkedin.com/in/anna-poliakova-4172a31
08/
Summary
- 4+ years experience of administrative &
operational work
- Experienced in organizing of travels and events - 2
international conferences for 150 persons each, over
40 trainings & workshops, 2 abroad study visits for
officials
Languages
Ukrainian C2
Russian C2
English C1
Spanish A2
Skill set:Events & Travel management,
Communications & Contract Management,
Problem-solving, Creative thinking, Critical thinking,
Web-research, Priority management, Team work,
Documents flow management, Finance Support
Experience
Administrative Manager(2018-08 - 2019-12)
NORLAU Probation Project (international non-profit project)
http://www.norlauprobationproject.com
Achievements: - organised over 30 events including 2 international conferences
- made a full year project budget prognosis with regular follow-ups
Full support of project day-to-day operations (procurement, finance, communication internal & external)
Assisting with translations of documents and consequent translation when needed, drafting contracts, agendas, official letters
Managing docs flow (requesting invoices, checking basic compliance of docs with requirements, forming payment approval request,
document flow with providers)
Website managing
Budget planning, expense prognosis and basic analysis
Event management support in carrying out meetings, workshops, seminars, roundtables, conferences
Arrangement of travels, accommodation, official travel authorization and travel claims____________________________________________
Project Assistant(2017-05 - 2018-07)
ICF "Alliance for Public Health'' (international charity fund)
http://aph.org.ua/en/home/
Achievements: - organized more than 20 trainings
Assistance in grant cycle coordination for project team
Translation of documents into English from Ukrainian/Russian and visa versa
Generation of interim updates and reports on Project activities
Logistics and support of events
Information management - information exchange with departments and partners
Coordination and organization of visits of national and international experts
Communication with wide range of project consultants
Assistance with finance: payments proceeding (1C), prior budget calculations_____________________________________________________
HR & Administrative Assistant (2016-04 - 2017-04)
GOAL Global Ukraine ( in Ukraine during 2015- April 2017) (representative office of international charity fund)
https://www.goalglobal.org/
Achievements: - performed full close-up project procedure by ending up all project docs in HQ in Dublin (project closed in April 2017)
- successfully applied & received 7 Temporary Residence Permits (TRP) for expats
Performing administrative & procurement tasks
Information management (filing, storing, exchanging letters, archiving etc.)
Translation of documents into English from Ukrainian/Russian and visa versa
Web-research, performing tender procedures
Inventory of items
Coordinating staff/documents/items logistics within Kyiv and to/ from field offices
Meetings and event arrangements.
Providing support to the HR Manager with paperwork, data entry, representation in governmental authorities________________________
Education
Kyiv National University of Trade and Economics
Management(Bachelor's degree2011 - 2015)
Management of foreign economic activity (Master's degree2015 - 2017)______________________________________________________________
Hobbies
Solo-traveling, coffee culture, art
