Anita Amadi

Tochi Amadi Executive Assistant | Administrative & HR Professional |Grant & Bid Writing Specialist | Digital Marketing and Social Media Manager | 8+ Years of Corporate Support Experience | Portfolio - |-Agungi, Lagos. PROFESSIONAL SUMMARY Experienced professional with over 2 years of experience as an Executive Assistant, 2 years in Human Resource Management, 2 years in Bid Operations and Procurement, 3 years in Administrative Support, and 3 years in Digital Marketing and Social Media Management. CORE SKILLS ●​ Executive & Administrative Scheduling: Zoho Calendar & Cliq, Microsoft Teams, Google Calendar, Microsoft Outlook ●​ File Storage and Collaboration: Zoho Workdrive, Google Drive, Microsoft OneDrive ●​ Data, CRM & Workflow Management: SalesForce, HubSpot CRM, Zoho CRM ●​ Travel & Expense Management: UK, Shengen, Chinese & US Visa Applications, Expensify & Microsoft Excel ●​ Recruitment, Onboarding & HR Support: Airtable, Google Forms, Test Gorilla, Workday ●​ Marketing & Social Media Management: Mailchimp, HootSuite, Buffer, Instagram and Facebook Ads ●​ Design: Brochures, Logo’s and Brand Guideline using Canva, Corel draw, Adobe Photoshop ●​ Vendor and Contract Management: DocuSign, PandaDoc, Adobe Fill and Sign ●​ Grant and Funding Management: Instrumentl, Grant station, Foundation directory online. ●​ International Procurement (China Market) ●​ Vendor & Stakeholder Management ●​ Zoho Workplace setup, Training and Usage (Back End Management) ●​ Time and Attendance: Biz Edge Setup Training and implementation (Back end Management) ●​ Project Management Tools: Notion, Asana, Slack, ClickUp, Google Workspace ●​ Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) ●​ Financial Management: QuickBooks, SAP, Odoo ●​ Event & Corporate Logistics Coordination: Retreat, Exhibitions, company event planning ●​ Strong Communication & Interpersonal Skills PROFESSIONAL EXPERIENCE Remote Executive Assistant | Proyecto Technologies Limited | March 2024 – March 2026 ●​ Integrated and trained existing staff on use of a confidential filing system with Access control using Zoho Workdrive, thus improving the document filing system by 100%. ●​ Increased CEO’s productivity coordinating 20+ meetings weekly and reducing scheduling conflicts by 30% by constant communication with clients and attention to his work style using Zoho Calendar, Bookings & Cliq. ●​ Tracked and maintained sales pipeline in Salesforce and Zoho CRM, supporting deals worth $300K+ and improving follow-up efficiency by 25% ●​ Successfully Applied for UK, Shengen, Chinese & US Visa’s on behalf of CEO with Zero ●​ ●​ ●​ ●​ ●​ ●​ ●​ ●​ ●​ Rejection rate. Provided end-to-end recruitment support, sourcing and onboarding top talent with an average employee retention of over 2 years, utilizing Airtable, Google Forms, TestGorilla, Workday, and managing interview coordination. Supported end-to-end project bid processes, assisting in the preparation and submission of proposals that contributed to successful project contract awards valued at over 1 million Dollars in total, through proper bid requirement research and vendor list registration. Managed email campaigns via Mailchimp, achieving 25%+ open rates, scheduled 7–10 weekly posts using Hootsuite and Buffer to increase engagement by 30%, and ran Instagram and Facebook ad campaigns on high engagement posts that generated leads and increased reach by 40%. Prepared BOQ ( Bill of Quantities ) for construction projects and prepared invoices for clients. Designed marketing brochures that increased door sales by 80% by improving product visibility and streamlining the ordering process using standardized internal product codes and names. Managed digital document workflows using DocuSign, PandaDoc, and Adobe Fill & Sign, reducing document processing time by 50% and increasing contract completion efficiency. Led the setup, training, and backend implementation of Biz Edge time and attendance system with geo tracking, improving staff punctuality by 100%. Managed end-to-end logistics for corporate retreats, exhibitions, and company events, coordinating 5+ successful events. Received the CEO’s Excellence award 2024. Head of Operations and Procurement (Subsidiary of Proyecto Technologies Limited) | Zarzac Circuitry |Remote | March 2024 – March 2026 ●​ Sourced and maintained relationships with international suppliers in China, securing supply collaborations and reducing procurement costs by 25%. ●​ Collaborated with customs, reviewed import documentation, and local logistics to streamline cross-border deliveries of electrical and furniture pieces improving delivery timelines by 30%. ●​ Implemented procurement workflows and vendor scorecards using tools such as Excel, Airtable, and procurement systems to track KPIs (lead time, quality, compliance), improving supplier performance visibility by 40%. Partnered with sales and finance teams to align sourcing with budgets and delivery timelines. ●​ Negotiated favorable commercial terms, payment structures, and logistics arrangements, optimizing working capital and reducing supply chain risks. Developed and maintained product price lists using market surveys, factoring in shipping costs and exchange rate fluctuations, improving pricing accuracy by 20%. ●​ Implemented procurement workflows and vendor scorecards to track KPIs (lead time, quality, compliance), and partner with sales and finance to align sourcing with budget and project schedules. ●​ Preparation of updated product price lists using market surveys, factoring shipping and exchange rate fluctuations. ●​ Designed Logo and Brand Guideline using Canva and Adobe Photoshop Admin Lead / Human Resources Assistant | Funtay Gas Company Limited | April 2022 – March 2024 ●​ Streamlined HR processes including onboarding, payroll support, and benefits administration using Microsoft Excel and Outlook, improving efficiency by 30% and supporting 100+ contract and full time employees. ●​ Liaised with HMO providers and managed invoice verification and staff welfare programs. ●​ Managed executive calendars, travel, and meetings across multiple locations, coordinating 10+ corporate events and improving scheduling efficiency by 25%. ●​ Oversaw facility operations, service staff, and corporate event logistics. ●​ Implemented digital filing systems, expense tracking, and reporting tools to enhance workflow efficiency. Personal Assistant to the COO | L.A.T.C Marine | November 2021 – February 2022 ●​ Managed confidential communications and executive scheduling using Microsoft Outlook, Google Calendar and Teams, improving time management efficiency by 30% while coordinating travel and visa arrangements for 5+ international and domestic trips. ●​ Maintained digital filing systems and supported supplier coordination, improving document retrieval efficiency by 40% using One Drive and Google Drive. Administrative Assistant / Front Desk Officer | L.A.T.C Marine | March 2020 – November 2021 ●​ Managed front desk operations, vendor interactions, and visitor protocols, handling 100+ weekly visitors and improving response efficiency by 30%. ●​ Oversaw procurement and invoice processing using Microsoft Excel, reducing operational costs by 20% through effective vendor and inventory management. ●​ Utilized SAP and Odoo ERP systems to streamline business operations, reducing manual processes by 30% and improving data accuracy. Retail Store Manager | Peridot | November 2019 – January 2020 ●​ Directed store operations, inventory controls, merchandising, and point-of-sale reconciliation using QuickBooks. ●​ Handled the social media pages of the brand and increased customer engagement, rebranded the clothing line seasonal launch and campaign online. ●​ Managed daily store operations, overseeing a team of 10+ staff and Increased store sales by 25% through effective merchandising, promotions, and customer engagement strategies. ●​ Developed sales strategies and implemented promotions to boost revenue, using mailchimp and hubspot. ●​ Ensured a safe, efficient, and customer-focused retail environment, by restructuring the sales floor plan and display boosting product visibility and increasing sales conversion rates by 20%. Business Development Officer / Employee Relations Specialist | Rapid Vigil Security Company Ltd | Nov 2017 – Apr 2018 ●​ Managed employee records and handled recruitment, data entry, and performance tracking for over 1,000 staff. ●​ Designed identification cards and corporate materials for client accounts, ranging from over 40 customised id cards per month for client Factory staff. ●​ Designed social media posts for instagram that increased client inquiries significantly. Teaching Assistant | National Youth Service Corps – Urban Day, Ibadan | June 2016 – May 2017 ●​ Delivered lectures on accounting fundamentals and financial reporting, using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) ●​ Supported academic administration and community development initiatives, contributing to fundraising efforts that raised funds for a computer lab benefiting 100+ students in underserved communities. EDUCATION B.Sc. Economics (Second Class Upper, CGPA 3.75) | Babcock University | 2011 – 2015 Professional Qualification: Chartered Institute of Personnel Management Certification (CIPM)| Member Since 2024 (In View) ADDITIONAL TRAINING ●​ PGL Paris, France – In-person training (2009) British Council for Teaching Languages in Europe: Team Building Course ●​ Select English, Cambridge, United Kingdom – In-person training (2008) English Language & Vocabulary Development ●​ Skillshare - Online Course (2025) Alan Sharpe’s Grant Writing Masterclass AWARDS ●​ Proyecto Technologies Limited CEO’S Excellence Award (2024) REFERENCES Chiori Joshua Associate, Legal Regulatory and Compliance (Proyecto Technologies Limited/Zarzac Circuitry)-Chinonso Obiwuru Business Development Manager (Zarzac Circuitry)-