Angelo Paulo D. Baltazar

ANGELO PAULO D. BALTAZAR KSA Mobile Number: - Email:- JOB OBJECTIVE To apply and enhance my knowledge in my chosen position, enabling me to make a positive contribution to the organization. EXPERIENCE SUMMARY A result-driven and proactive Marine Operations Coordinator, Project Secretary, Administrator, and Document Controller with 17 years of extensive experience in the Oil and Gas industry in Saudi Arabia. Proven expertise in managing critical correspondence, records, and documents, as well as proficiency in filing, scanning, and archiving processes. Skilled in facilitating marine crew activities while ensuring adherence to maritime regulations. Highly proficient in the Microsoft Office Suite, database management, and SharePoint, with outstanding communication and organizational skills. Dedicated to improving operational efficiency through keen attention to detail and effective coordination. EMPLOYMENT HISTORY Subsea7 Saudi Arabia Position: Marine Operations Coordinator Projects: 28 Jackets in MRJN, SFNY & RBYN 11 Pipelines Replacement at Berri Field Marjan Increment Package 2 (MIP-2) Zuluf AH South & North WI Facilities June 01, 2021 – April 15, 2025 Duties & Responsibilities: ➢ In charge of communication/coordination with the vessel owner/crewing team for the preparation of marine crew CV packages. ➢ Responsible for reviewing and verifying marine crew certificates/documents before submission to the Port Captain. ➢ Arranging & coordinating for mobilization/demobilization of marine personnel in alignment with the vessel movement of the crew boat’s Port call schedule. ➢ Responsible for preparing and submitting of daily Vessels morning report to Aramco. Prepare and publish the vessel’s daily movement plan. In charge of updating and issuing the vessel Timesheet tracker. Check and verify the vessel's monthly timesheet. Prepare & publish Vessel Tracker. Check and verify the vessel's monthly meal timesheet. ➢ ➢ ➢ ➢ ➢ 1|P age ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ In charge of arranging/requesting vessel inward and outward clearance at Rastanura. Distribute the vessel plan & activities upon instruction from the Ops Manager. In charge of arranging/requesting vessels ROB On Hire / Off Hire survey through a third-party surveyor. Responsible for preparing the vessel fuel & freshwater letter and requesting the Pier berthing request as required. Responsible for monitoring, tracking, and coordinating vessel certificates. Responsible for updating and monitoring of vessel's quarterly inspection tracker. Prepare and publish the vessel arrival and readiness tracker. Blue Sticker, lifting / rigging renewal certificate/class inspection for Subsea 7 Asset arrangement Responsible for requesting a towing approval certificate for the tug & cargo barge. Dynamic Industries Saudi Arabia Ltd. (DISA) Position: Hook Up & Commissioning Administrator Project: 5 Pipelines Replacement at Berri Field – Saudi Aramco Offshore Project Abu Ali Island Jubail, Saudi Arabia December 19, 2017 – May 31, 2021 Duties & Responsibilities: ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ Provides administrative support to the Onshore & Offshore Construction Management Team (CMT) and SAPMT as required. Maintains personnel names, accurate job titles, handling, coordinating Visa validity and renewal in Master Crew Mobilization and Manpower Plan. In charge of arranging/requesting remobilization and demobilization flight tickets for offshore and onshore crew. Initiate the Aramco ID new application and renewal for Offshore and Onshore manpower personnel. Initiate the Jubail Port Pass new application and renewal for Offshore and Onshore manpower personnel. Assists personnel in sending/acquiring news, scanned documents, and emails Responsible for recording meeting minutes, if requested Produces Daily Report, which involves: o o ➢ ➢ ➢ ➢ ➢ Gathering Daily Progress Reports from subcontractors. Cumulative tracking of man-hours for all project personnel with help from POB System Assists in consolidating project progress reports. Overall responsibility for the Timekeeping Plan Responsible for Timekeeping, which involves: o o Reviews timesheets, work charts, and timecards for completeness. Accurate daily timekeeping in Excel format for all personnel and subcontractors. Computes total time, posts time worked to the master timesheet, and routes timesheet to the respective departments. o Proper scanning, filing, and distribution of timesheets to management and subcontractors o Liaisons with payroll in the event of incorrect pay to an employee Coordination and help with logistics duties. Ensure safe transfer of project files from project locations at all times. Asia Structural Developer Corporation Position: Document Controller Manggahan, General Trias, 4107 Cavite, Philippines 2|P age June 22, 2016 - November 16, 2017 Duties & Responsibilities: ➢ ➢ ➢ ➢ ➢ ➢ Maintains and manages all important documents, including electronic data and documents for a particular project and assures that they are easily accessible and stored. Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. Scans and verifies documents before they are released and ensures that such documents are registered and electronically stored. Collaborates with the different departments within the Division on all related activities and verifies that documents are kept in the right location and are readily accessible to all internal departments, ensuring all departments of the Division are following the same procedures. Input document data into the standard registers and to ensure that all documents, data and records are properly maintained, controlled and filed so that they will be easily traceable/ retrievable. Always maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration. Arabian Consulting Engineering Centre (ACEC) Position: Document Controller Bugshan Centre, Prince Sultan Street Al-Mutlaq District Area Al-Khobar 31952, Saudi Arabia July 14, 2008 – July 30, 2015 Resource Sciences Arabia Limited (RSAL) – currently AECOM Position: Project Support Specialist Petroleum Center, Al-Mutlaq District Area Al-Khobar 31952, Saudi Arabia July 14, 2007 – July 13, 2008 Assigned Projects: Al-Khafji Joint Operations (KJO) Aramco Gulf Operation Co. - Oil and Gas Contracts Department- Contracts Administration Division (CAD) Position: Division Secretary cum Document Controller June 01, 2014 – July 31, 2015 Duties & Responsibilities: ➢ ➢ ➢ ➢ ➢ ➢ Responsible in handling the flows of Communications letters (In & Out) in Contracts Administration Division, ensure that all In & Out letters from other Departments and Contractors are properly log and track in Correspondences Log file. Able to set up an efficient and effective filling system for easy access by Division team. Process Contracts, Prior Approval, SO’s and Engineering Work Order of Contractor’s. Maintain systematic tracking list of Contract, from Routing to Proponent Department, Executive Department up to Contractor’s signing. Ensures proper document classification, sorting, filing and proper archiving. Responsible in preparing Contracts Administration Division’s Weekly 3|P age ➢ ➢ ➢ ➢ ➢ Highlights. Prepare new binders for newly signed contracts, scanning, distribution to Proponent Department and uploading to Contract Administration folder in the Intranet. Ensuring all document are up to date as possible within electronic filing systems. Maintain registers of all receipts and issues or submissions of documents and correspondence. Assist the Contracts Administration Division group as required. Assist in invoice processing and forwarding to Finance & Accounting Department. Al-Khafji Joint Operations (KJO) Aramco Gulf Operation Co. - Oil and Gas Power Plant As-Built Project Engineering Support Department- Technical Support Division Position: Document Controller September 1, 2013 – March 21, 2014 Duties & Responsibilities: ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ Assigned as a Document Controller, reporting directly to the Project Manager. Responsible in maintaining up to date documents pertaining to the project i.e., drawings, data sheets, correspondences, and other sensitive documents. Responsible in typing various correspondences, minutes of meeting. Attend and write down the minutes of Weekly Progress Coordination meeting. Maintain engineering documentation library by properly updating document when received. Maintain document receipt by appropriate logs. Process EWO of GES Contractor. Process Prior Approval of GES Contractor. Process Temporary ID Gate Passes for the Contractors. Process Temporary Vehicle Pass for the Contractors. Process material Gate Passes for the Contractors. Process Helicopter and Boat Access for the Contractors. Al-Khafji Joint Operations (KJO) Aramco Gulf Operation Co. - Oil and Gas Engineering Support Department-Facilities Planning Division Position: Division Secretary cum Document Controller March 16, 2013 – August 31, 2013 Duties & Responsibilities: ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ Remind All FPD Engineers to update their Weekly Highlights every end of the week and consolidate their update. Remind All FPD Engineers to update their Monthly Highlights 4days before the submission to Manager for review and approval. Record All Incoming Communication came from other department addressed to FPD. Draft a letter (as per the ICE instruction) as response in any communication between FPD in inter-office, IK or OOK communication. Record All Outgoing correspondence as response in any communication between FPD inter-office, IK or OOK communication. Process EWO/SO of BES and GES Contractor under FPD Process Prior of Approval of BES/ GES Contractors under FPD Send all SO/EWO (Original) to Contracts Department &file all copies of SO/ EWO/PAF 4|P age ➢ ➢ ➢ ➢ ➢ ➢ ➢ Transmit Documents/Packages came from BES/GES contractor and send it to concern department. Received Document/Packages from the contractor and send to the FPD incharge. Process Temporary ID Gate Passes for the Contractors. Process Temporary Vehicle Pass for the Contractors. Process material Gate Passes for FPD Engineers & Contractors. Process Helicopter and Boat Access for FPD Engineers & contractors. Process Business Trip Expedite for approval and follow-up. Upgrade Control Systems – Abqaiq Plants – (SAUDI ARAMCO Project) Project Proposal to Detail Design Engineering Position: Secretary cum Document Controller February 2011 – January 2013 Upgrade Process Automation System at Juay’mah Gas Plant (SAUDI ARAMCO Project) Position: Secretary cum Document Controller November 2009 – December 2010 Duties & Responsibilities: ➢ ➢ ➢ ➢ ➢ ➢ ➢ Coordinate for the project meeting. Arrange the minutes of meeting. Maintaining & managing the office Records & Documents. Writing letters & reports Logging & distributing all incoming & outgoing documents, transmittals, & drawings. Establish & maintain a filling system for the documents, transmittals, & drawings. Handling the E-mail & phone call for the supervisors. Natural Gas Distribution System (Oil & Gas Company) Dammam Industrial City (DIC2) Position: Document Controller July 2008 – October 2009 (Working Visa Sponsorship transferred to Arabian Consulting Engineering Center – ACEC) Duties & Responsibilities: ➢ ➢ ➢ Received and record project documents/ drawings and distribute to the discipline engineers concerned. Responsible in typing various correspondences, project reports, minutes of meeting, data sheets, and other documents within the department. Assist in monitoring the accuracy and availability of all project files. Responsible in transmitting and controlling drawings/documents to Contractors. Responsible in maintaining systematic filing of all incoming and outgoing documents for future reference. Natural Gas Distribution System (Oil & Gas Company) Dammam Industrial City (DIC2) Position: Document Controller July 2007 – July 2008 (Working Visa Sponsorship under RSAL (currently AECOM) Duties & Responsibilities: 5|P age ➢ ➢ ➢ Received and record project documents/ drawings and distribute to the discipline engineers concerned. Responsible in typing various correspondences, project reports, minutes of meeting, data sheets, and other documents within the department. Assist in monitoring the accuracy and availability of all project files. Responsible in transmitting and controlling drawings/documents to Contractors. Responsible in maintaining systematic filing of all incoming and outgoing documents for future reference. STRENGTHS AND ATTITUDE ➢ ➢ ➢ ➢ ➢ ➢ ➢ Completed 39 units in master’s in management Able to learn and apply quickly and effectively Knowledgeable in basic computer operations and internet applications Able to plot and print Auto-CAD drawings. Excellent typing skill Responsible, with sense of discipline and hardworking Sports minded person SKILL Driving light vehicle (has a valid Philippine & Saudi Driver’s License) INTEREST Playing, Coaching and Training Basketball (former Collegiate Basketball Varsity Player) TRAINING & CERTIFICATES ➢ ➢ ➢ Sea Survival (SMTC Global) - Including Travel Safely by Boat, Basket transfer & Swing Rope First Aid and CPR (Bayan Training Institute) Basic Fire Fighting (Bayan Training Institute) EDUCATIONAL BACKGROUND: College: Lyceum of the Philippines University Bachelor of Science in Business Administration (Major in Data Management) Year Graduated: 1997 – 2001 Masteral Course: Trinity University of Asia (formerly Trinity College of Quezon City) Master’s in Management (Undergraduate) Completed 39 units: 2002 – 2005 6|P age 7|P age