Andrew Pompac Macapañas

Andrew Pompac Macapañas #283 Lilac Street West Fairview, Quezon City-- www.linkedin.com/in/andrew-macapanas Summary Experienced Lead Document Controller with 2 years and 10 months of proven success managing document control opera ons in high-paced engineering and construc on environments. Skilled in developing and enforcing document control procedures, managing EDMS systems (SharePoint, OneApp, etc.), data visualiza on, and ensuring compliance with project and regulatory standards. Directly manage and supervise a pool of 13 document controllers that are assigned to more than 2,000 projects. Adept at leading cross-func onal teams, coordina ng with stakeholders, and delivering accurate, mely documenta on across all project phases. Known for excep onal organiza onal skills, a en on to detail, and commitment to quality and confiden ality. With 4 years of experience as administra ve personnel in Saudi Arabia, I provided support to the employees, prepared reports, and organized company records. Educa on Bachelor of Science in Informa on Technology Eastern Samar State University Borongan, Eastern Samar CERTIFICATIONS    Microso Excel: Advance Formulas and Func ons Microso Excel 2016: Introduc on to Formulas and Func ons Excel and Visio: Genera ng Diagrams Automa cally March 2010 SKILLS        People Management Power BI Data Visualiza on Document and Records Management Data Analysis & Management Proficient in Microso Excel Administra ve Inventory Management Professional Experience Manila Water Company, Inc. Quezon City, Na onal Capital Region, Philippines h ps://www.manilawater.com Lead Document Controller  August 2022 – June 2025 Supported the Project Management Group/ Project Management Office, and the project team by developing, implemen ng, and con nuously improving a document management and control system that efficiently captures and monitors project documents. Page | 1      Directly managed, supervised, trained, and mentored a pool of project-based document controllers. Managed the daily execu on of Document Control ac vi es, including proper alloca on of resources and efficient deployment of project document controllers to projects. Consolidate and generated a semi-monthly report of DCRM processed documents. No fied the construc on manager and project manager 90 days prior to the expira on of bonds and insurances. Supports the project team in following up with the broker for the extension of insurances. Generates a weekly report of bonds and insurances to the headlines and department heads. With 0% bonds and CARI waiver issued for 2 years. Manages and safekeeps the original copy of bonds and insurances. Developed a Power BI dashboard for DCRM where it displays the total of processed and filed documents in the PMG Library, a list of lacking documents, and the percentage of project document comple on. Conducted numerous interviews with Document Controller & Records Controller candidates, assessing their qualifica on and suitability for the role. With 40% decision making with the Records Management sec on. Document Controller       Monitored the due execu on of final and approved documents across all project stages - Concept, Planning & Development, Procurement, Execu on, and Financial Closeout. This includes document rou ng, distribu on, sor ng, scanning, stamping, filing, and retrieval. Ticketed documents for approval in OneApp system. Followed up on overdue and pending documents with reviewers to ensure adherence to the agreed Turnaround Time (TAT). A ended kick-off mee ngs and weekly coordina on mee ngs with the Project Team while delivering updates on document status. Project document compliance based on PLC in prepara on of regulatory audit. Enhanced the records controller project folder monitoring by formula ng into automa c genera ng report. Administra ve Assistant      October 2020 – August 2022 October 2019 – April 2020 Groomed, organized and proper tagging project folder documents according to audit checklist in prepara on for MWSS regulatory audit. Was assigned in crea ng daily and weekly accomplishment report of records management team. Handled the retrieval of project documents from the project folder requested by the stakeholders. Comple on of documents on project folder base on the audit checklist by retrieval of so copy from the online system, asking copy from the contractor or by construc on manager and project manager. Filling of all project documenta on to project folder according to its filling system. Page | 2 Arabian Pipeline & Services Co. Ltd. (ANABEEB) AL Jubail, Kingdom of Saudi Arabia h ps://www.anabeeb.com Administra ve Staff June 2016 – October 2019 Held posi on for increased responsibility for this leading industrial services company with major client throughout Middle East and overseas.        A focal person of the corporate health insurance inclusive on addi on and dele on through online portal, distribu on of cards, CCHI upload (integral on Iqama renewal), reconcilia on of invoices and credit notes, submission of medical reimbursement & recovery and prior approval request for treatment or opera ons inside the KSA and abroad. Communicate with the health insurance provider with the management inquiries and concern. Created employee status report to General Manager. Assigned in crea ng new employee arch file, salary no ce to finance and upda ng informa on to system. Provided support to HR in processing freelancers’ documents for a shutdown projects. Provided assistance to employees’ query regarding their HMO, vaca on leave to their country of origin. Filed documents daily processed such as employee’s leave applica on, salary increase memo, and insurance documents. Consolidated the company cket purchase interna onally. Inventory Clerk      October 2015 – May 2016 Verified Oracle base system computa ons against physical count of stock and adjust errors in computa on or count, or inves gates and reports reasons for discrepancies. Counts material, equipment, merchandise or supplies in stock and post totals to inventory records. Data entry of informa on on receipt/ delivery notes of material, equipment and supplies. Filling of Oracle based system reports from daily transac on/summary of tools and equipment’s that have been check-in and check-out from the storeroom. Making sure the orderliness of stock room. Page | 3