Amara Gloria

Amara Gloria Obiageli Virtual Assistant Portfolio Professional Summary I am a proactive and detail-oriented virtual assistant specializing in administrative tasks, calendar management, email handling, research, and data entry. WORK SAMPLES 1. Calendar Management Created and managed client and team calendars, scheduling meetings, focused work sessions, and email review time. Used color-coding and time-blocking techniques to prioritize tasks and ensure timely completion of projects, improving workflow efficiency and minimizing scheduling conflicts 2. EMAIL MANAGEMENT A) Inbox Organization This screenshot illustrates my system for managing a high-volume professional inbox. By creating dedicated labels for categories like Clients, Projects, Personal, and Receipts, I ensure all incoming mail is immediately sorted and accessible. This approach allows for quick scanning and prioritization, ensuring high-priority items are addressed first and essential documents (like invoices or receipts) are filed instantly, preventing clutter and missed communication. B) Gmail filter This shows a sample of the custom Gmail filters I create and maintain for clients. I use filters to automate key actions, such as: Applying the "Urgent" label and marking important emails with a star (e.g., from specific senders or important subjects). Skipping the inbox and applying labels like "Newsletter" for non-urgent reading. Applying a "Follow-Up" label for emails requiring a future action. This automation ensures the primary inbox remains focused only on emails requiring immediate attention, significantly reducing daily email handling time and ensuring no critical message is lost. 3) Targeted Business Research & Leads Data Compilation The Challenge (Research) : A team required a high-quality list of potential business contacts (Leads/Competitors/Vendors) for an upcoming outreach campaign or market analysis. The Action Taken (Data Entry): I conducted targeted online research to identify and gather key data points (Company Name, Website, Email, Phone, Location, and an "Interesting Fact/Notes"). All data was meticulously entered and formatted in a clean spreadsheet using consistent capitalization and data types, ensuring high-quality, actionable records. Key Skills Demonstrated: A) Research: Ability to source relevant, specific information from the web. B) Data Entry & Accuracy: Proficiency in Microsoft Excel/Google Sheets and a commitment to detail for clean data. C) Data Synthesis: The inclusion of the "Notes/Interesting Fact" column demonstrates my ability to go beyond simple data entry and provide value-added context and analysis for the team. The Result: Delivered a professional, ready-to-use dataset that saved the client countless hours of manual research and preparation, allowing them to immediately begin their outreach campaign with reliable information. 4) Independent Task Management & Prioritization (Trello Board) Successfully managing multiple tasks and projects simultaneously without the need for constant supervision, ensuring nothing falls through the cracks. I utilize a Kanban-style workflow in Trello to manage my time and prioritize client duties. Tasks are sorted into clear stages: 'In Progress' (for daily focus), 'Waiting on Team' (for efficient follow-up), and 'Completed.' I assign due dates and labels to ensure deadlines are me.