Amanda Crystelle Alfaro

Amanda Crystelle Alfaro​ Project Coordinator | Virtual Assistant​ Ingolstadt, Germany |-| - Professional Summary Proactive and reliable tech AI-savvy Project Coordinator / Virtual Assistant with a strong background in coordinating C-level support functions across dynamic work environments. Known for supporting complex projects and managing calendars, streamlining workflows, and producing executive-level documents with precision and speed. I am highly adaptable, detail-oriented, and committed to contributing to a growing tech company through structured organisation, digital proficiency, and independent initiative. Professional Experience 04/2024 - Present ​ ​ Project Coordinator | Virtual Assistant Ultim8WA Pty Ltd. | Perth, Western Australia (Remote) Tech stack: MS Office, ClickUp, Calendly, Google Workspace ●​ Maintained CEO calendars with 98% accuracy, successfully coordinating 50+ meetings/month across time zones ●​ Composed and responded to emails on behalf of clients, reducing inbox volume by 40% ●​ Prepared polished PowerPoint decks, reports, and meeting notes ahead of weekly stakeholder calls ●​ Conducted market and competitor research, contributing to 3 investment pitch decks and 2 product launches ●​ Managed Trello and Notion boards for 5 concurrent projects, ensuring deadlines were met on time 11/2021 - 03/2024 ​ ​ ●​ ●​ ●​ ●​ Project Management Officer (PMO) Globe Telecom Inc. – Philippines (Remote) One of the Philippines’ largest telecom providers Tech stack: Primavera P6, MS Office Suite, Maximo Supported daily operations for small businesses by standardising workflows and digitalising admin tasks Implemented file organisation systems in Google Drive and SharePoint, improving document retrieval time by 60% Scheduled meetings, managed calendars, and created SOPs for client-facing operations Liaised with service providers and vendors, handling email correspondence and invoice management​ 08/2023 - 12/2023 ​ ​ ​ ​ ​ ​ Project Manager | Virtual Assistant – SaaS Projects​ 247PRO – SaaS Construction Company | USA (Remote) Tech stack: 247/Pro, Primavera P6, MS Office Suite ●​ Oversaw contract administration and change tracking, ensuring service contracts and scope adjustments were processed efficiently. ●​ Collaborated with internal and client stakeholders to resolve scheduling conflicts and scope delays. ●​ Created centralized dashboards for cost, schedule, and vendor metrics using Smartsheet. 09/2019 - 09/2021 ​ ​ Site Acquisition Project Coordinator – Telecom Tower Builds Huawei Technologies Philippines Inc. A global leader in telecommunications and ICT solutions Tech stack: ISDP, MS Excel and Project ●​ Coordinated scheduling and procurement across acquisition, design, permitting, and build phases of telecom tower rollouts. ●​ Maintained meticulous records for site approvals, permits, and commissioning events. ●​ Aligned field progress with project schedules, supported delay assessments, and assisted in government documentation. 01/2018 - 07/2019​ ​ ​ ​ Project Manager - Telecom & Internet Service Providers Veracity Synergy Solutions Inc. – Philippines Tech stack: MS Excel and Project, ISDP, Maximo ●​ Planned and executed MEP decommissioning and installation schedules for telecom and ISP projects. ●​ Tracked BOMs and BOQs and supported cost forecasting and procurement documentation. ●​ Liaised directly with engineering and supply chain teams to support project execution from pre-construction to handover Education Bachelor of Science in Electronics & Communications Engineering​ AMA Computer University, Philippines – 2015 Skills Hard Skills: Telecom Project Lifecycle & Site Acquisition, Procurement Coordination & Material Tracking, NTP, Service Contract, and Change Order Processing, Stakeholder & Vendor Communication, Project Scheduling, Document Control & Regulatory Compliance, Workflow Automation Tools: Primavera P6, Smartsheet, Asta Powerproject, Simpro,ISDP, Maximo, SAP ERP, Microsoft Office Suite, SharePoint, DocuSign, ClickUp, Monday.com, Trello, Asana, Notion, Basecamp, Google operations, Calendly, Slack Certifications & Trainings ●​ Project Management Foundations – LinkedIn Learning, 2025 ●​ Administrative Professional Foundations – LinkedIn Learning, 2025 ●​ AI in Project Management – LinkedIn Learning, 2025​