- Reply rate:
- -
- Availability:
- Hourly ($/hour)
- Location:
- Pasig, National Capital Region, Philippines
- Experience:
- 18 years
AMABELLE CLARICE P. BASA
One 88 Place, 88 Sandoval Avenue, San Miguel, Pasig City, Philippines 1600
Email:-Phone: -
SUMMARY OF QUALIFICATIONS
20 years experience as Executive Secretary / Executive Assistant to company executives
Project Coordination and Management Skills
Office Staff and Resource Management
Email / Calendar management
Internet Research Skills
Data entry and organization
Output oriented
Efficient and reliable
Enthusiastic in developing good relations with other people
Professional in character and appearance
JOB EXPERIENCE
VIRTUAL ASSISTANT (Part-Time)
2013 – present
Works for an entrepreneur involved in the pharmaceutical business by remotely carrying out the
following tasks:
Schedules personal and work-related activities using google calendar and assists in setting
daily, weekly and monthly priorities
Files, sorts and labels documents in email
Transcribes calls whenever required
Drafts inter-office communications and email correspondences
Formats and edits company manuals and handbooks thereby ensuring that they are free
from spelling and grammatical errors
Researches office policies and procedures to ensure that the company’s Employee
Handbook and Policies and Procedures are updated in accordance with the state’s
requirement
Researches for various topics including legal, financial and administrative matters
Gathers, compiles and keeps an updated record of employee and customer information
Provides support in the application and renewal of pharmacy licenses and certificates. Also
facilitates the timely renewal of vehicle licenses
Fills up forms and gathers requirements for pharmacy registration to required state
organizations
Downloads and files bank statements for each of the pharmacy branches
Schedules online payment of invoices and updates financial records
Coordinates with pharmacy staff for items that need purchasing. Purchases office supplies
and equipment online. Researches for the best deals available in the internet
Communicates with vendors with regards to due payments, invoices or scheduled
appointments.
Assists in the domain registration of the company websites and ensures that they are
renewed on time.
Provides QA support on company websites - checks for any broken links, layout problems,
spelling and grammatical errors, missing product information, etc.
Assists in uploading and editing information and images of the company websites via
Wordpress
Registers the pharmacies in online directories and ensures that the information regarding
store hours or address changes are updated
Uploads product images and information at Amazon and Ebay.
Assists in designing company call cards, brochures and other marketing materials thru
Lucidpress, and ensures that they are printed as soon as they are requested.
OFFICE MANAGER
22 April 2008 – 31 October 2011
Infrastructure for Rural Productivity Enhancement Sector (InfRES) Project
Department of Agriculture
Professional Management and Consultancy Services (PMACS) Inc. formerly Pacific Consultants
International (PCI) Asia
Provides a complete managerial and administrative support services to the Infres Project and to all
involved Regional Offices and other project related units.
Tasks:
Provides administrative support to consultants and staff assigned to the Project Office,
Project Coordination Unit and Regional Field Offices. Assists in the effective deployment of
all support staff to the Zonal and RFU offices as needed.
Organizes project-related meetings, conferences, among other activities.
Facilitates all visa and passport requirements of the Team leader and other foreign
consultants (together with their dependents).
Ensures that the Project Office is established in accordance with the wishes of the Team
Leader and that all facilities and equipment are in place.
Supervises/facilitates the procurement of office utilities and supplies and maintains
adequate stock levels. Maintains an updated inventory of project-procured equipment.
Establishes and maintains the office communication systems (ie telephone, internet and
postage)
Manages the Project’s transport needs including travel arrangements and allowances for the
consultants and support staff.
Assists in ensuring that project-related documents and reports are obtained and maintained
in a library.
Assists the Sr. Finance Administration Officer in ensuring that project invoices and all
supporting documents are done in accordance with the required timetable.
Liaises and coordinates, as necessary, with PMaCS and OIDCI personnel concerning the
overall management of personnel and invoice requirements.
Facilitates all insurance (vehicle and fire insurance) requirements.
Drafts/prepares administrative memos.
Recommends promotions and incentives as part of staff performance appreciation.
Establishes a comprehensive directory of all project offices, counterpart staff and relevant
contact persons involved in the project
Ensures that the administrative requirements of PMaCS and Oriental Consultants (i.e.
timesheets, memos) are submitted on time.
ADMINISTRATIVE ASSISTANT
February 2006 – December 2006
ADMINISTRATIVE OFFICER (Project Extension)
July 2007 – March 31, 2008
Institutional Strengthening and Capacity Building (ISCB) Project
Metro Manila Air Quality Improvement Sector Development Program
Department of Environment and Natural Resources
SINCLAIR KNIGHT MERZ / GAIA SOUTH
Worked with local and foreign consultants of the Institutional Strengthening and Capacity Building
component of the Metro Manila Air Quality Improvement Sector Development Program of the
Department of Environment and Natural Resources (DENR).
Tasks:
Assists the Project Manager and Deputy Project Manager in drafting
correspondences and project reports.
Supervises the final formatting of all generic reports of the project
Works in close contact with the Program Coordination and Monitoring Unit on the status of
submitted project deliverables and outputs
Reminds the Consultants of scheduled meetings and expected project deliverables and
outputs that are for submission
Assists in making Powerpoint presentations during meetings and workshops
Manages a dossier of incoming and outgoing documents for references (admin and finance).
Keeps an organized filing system of project outputs and reports
Assists in managing computer/electronic project files.
Handles the procurement of project supplies and equipment. Keeps an updated inventory of
project assets and ensures the security of equipment and supplies.
Inputs data on the Training Records Information System database that holds
hundreds of training information for project-funded trainings.
Supervises training-related activities such as outsourcing training providers, courses, venues
as well as preparing training materials.
Coordinates with training organizers and applicants for training
schedules and requirements.
Supervises the preparation and submission of admin forms (timesheets, leaves of absences,
etc) of foreign and local staff.
Supervises the schedule and activities of the project driver/s.
Establishes a comprehensive directory of all project offices, counterpart staff and relevant
contact persons involved in the project.
Supervises timely and accurate submission of project monthly invoices to the Department of
Environment every month. Consolidates all official receipts and invoices for processing of
monthly billings.
Ensures accuracy of billings submitted by Consultants and Resource Persons
Processes payments to Consultants and Resource Persons.
Supervises timely payment of utility bills and insurance of vehicles and offices.
Prepares check and cash vouchers
Assists in preparing monthly financial reports, budget projections and other financial
statements
EXECUTIVE SECRETARY TO THE PRESIDENT
GREPCOR, INC.
Orient Square Building, Emerald Ave., Ortigas Center, Pasig City
November 2005-Feb 2006
Tasks:
Organizes and reminds the Company President of her appointments and schedules
Handles and filters telephone calls for the president of the company.
Keeps an updated record of the President’s licenses and IDs for renewal ensuring that
requirements are submitted before the expiration date.
Communicates with foreign sales principals on sales issues.
Drafts, edits and filters correspondences for the President.
Supervises the arrangement and coordination of activities like company outings,
company meetings, sales conferences and trainings.
Decides in the absence of the President.
Keeps minutes and prepares presentation during Management meetings
Prepares meeting agenda, memos and reports
Handles travel and hotel arrangements for trainings and meetings abroad
PROJECT MANAGER / CUSTOMER SUPPORT SPECIALIST (Home-based)
TICOSOLUTIONS.COM
January to July 2005
Worked with and for an IT company involved in hosting and creating websites for various International
clients.
Tasks:
Supervises customer support activities of four gaming sites owned by the company
Conceptualizes and prepares the contents of the site's pages.
Ensures that the needed responses and actions to support emails are handled properly and
promptly.
Regular monitoring and quality assurance of all company websites.
Adopts recommendations about the necessary changes that the site may require from time
to time.
Prepares online newsletters and coordinates contents with management. Ensures that it is
released weekly as scheduled.
Coordinates with management and technical team about any problems that arise and
suggest possible immediate resolutions.
Work closely with the technical team to ensure that the sites are stable and free from any
technical flaw/problems.
Handles conference meetings with the site's chat monitors, prepares agenda, takes down
minutes and sends recommendations to management.
Researches competition and ensures that the websites are on the lead in its field of
industry.
EXECUTIVE ASSISTANT / SECRETARY TO THE PRESIDENT
RG MEDITRON, INC.
LFG Building, 82 Panay Ave.,
Quezon, City
April 13, 2002 – March 21, 2003
Assists the President in all his military and sales activities. Was trusted at keeping confidential and
personal files and maintains an intact dossier of communications involving military, operational and
sales matters.
Tasks:
Reminds the president of his sales, military and personal appointments and schedules.
Handles and filters telephone calls in the President’s Office
Ensures an updated record of the President’s licenses, travel documents and IDs.
Communicates via email with foreign sales principals on sales issues
Makes good judgment to supplement administrative recommendations being received by
the Office of the President.
Organizes/Handles trainings for department/sales secretaries
Edits and checks the accuracy of all the correspondences of the President.
Checks and filters all email communications for the President
Communicates with all involved Department Heads regarding actions taken on
unresolved and outstanding sales issues that were brought up by the President during
monthly meetings.
Drafts president’s speeches to conferences.
Receives administrative requests to the President and ensures that these are given
attention.
Supervises the arrangement and coordination of activities like sponsored company
outings to promote goodwill with the clients.
Prepares monthly meeting agenda, power point presentation, memos and reports for
organized management meetings.
Handles travel and hotel arrangements for the President’s meetings abroad
Prepares military reports during big conferences.
Prepares and edits military correspondences.
Coordinates matters with his military staff whenever required
PROJECT MANAGER
we-amuse.com
Unit 1410 Sunset View Towers Condominium
2230 Roxas Blvd., Pasay City
Feb 15 2001 – March 27, 2002
Promoted as Project Manager after 6 months of employment as Project Coordinator. Motivates a group
of 30 technical staff composed of programmers and graphics artists in targeting project completion on
the required deadline. Gained compliments from international clients for professional approach in
handling urgent requirements despite unfavorable conditions.
Tasks:
Evaluation of employees’ performance.
Regularly meets with the technical staff to assist them in conceptualizing ideas and in
providing solutions to administrative and technical problems encountered while
working on the deadline.
Sets deadlines for tasks assignments assigned to the technical staff
Recommends salary increase and incentives for good-performing technical staff to the
Human Resource Department.
Provides inputs to the Quality Assurance Department.
Conveys to the management the beneficial suggestions of the staff.
MARKETING OFFICER
THE GREAT JUBILLEUM EXHIBITS AND SHOWS (GJUBEX)
7243 J. Victor St. cor. M. Antonio St., Makati, City
August 1, 2000 – Feb. 11, 2001
Tasks:
Assists the Marketing Manager in conceptualizing exhibit themes.
Markets the approved exhibit concepts
Prepares proposal letters.
Ensures project line up for the entire year.
Maintains goodwill with the clients through effective promotional campaigns and taking
care of the clients’ needs.
Meets with mall managers to discuss exhibit proposals.
MARKETING ASSISTANT
MARECO BROADCASTING NETWORK, INC.
DWBM 105.1 Crossover
6 Tirad Pass St., Sta. Mesa Heights, Quezon City
July 1, 1999 to July 31, 2000
Was promoted to Marketing Assistant after 7 months of employment as Department Secretary.
Tasks:
Assists in the preparation of marketing tools such as flyers, brochures, sales
packages & proposals. Supervises proper format and early distribution of these
tools and handles marketing related inquiries.
Assists Account Executives in preparing sales proposal for air-time clients.
Coordinates with clients for their marketing needs in the absence of Account
Executives.
Reminds the Marketing Manager and Account Managers of scheduled meetings.
Assists in organizing special projects by calling possible sponsors.
Prepares merchandising materials.
Supports the marketing officers in organizing concerts (i.e. preparing
paraphernalia and field visits to venues).
EDUCATION
AB Mass Communications
Adamson University
June 1994 – March 1998
HONORS/ACHIEVEMENTS
Graduated MAGNA CUM LAUDE
Awardee, Adamson University Parents Association
Consistent Academic Scholar (SY-)
Public Relations Officer (English), Adamson University Association of Mass
Communications Students (AUMACOMMS,-)
Editor in chief of AB Mass Communications newsletter, Mass Communiqué (1998)
REFERENCE:
Mr. Robert de Kruyff
Team Leader and Project Management Specialist
InfRES Project, Oriental Consultants Pty Ltd.-
