Alpha Ray Maicle

ALPHA RAY MAICLE-| - Baguio City 2600, Philippines SUMMARY Experienced professional with a diverse background in administrative support, sales management, people management, and real estate transaction coordination. Skilled in managing operations, client relations, and administrative functions to enhance business efficiency and profitability. WORK EXPERIENCE Executive Assistant to the Vice President / Admin Manager for Virtual Assistants Client Focus Connections - Wisconsin, USA C5 Expedite, LLC - Wisconsin, USA Sep 2022 - Jan 2025 Executive Assistant: Take detailed meeting minutes and provide summaries; develop automation processes for recruiting Sales Agents and Owner Operators; assist with general administrative tasks as directed by the VP of Administration. Workflow Optimization: Create workflows and configure automations to enhance team efficiency and productivity. Payroll Management: Process payroll and maintain accurate payment records for all VAs. Transaction Coordinator eXp Realty, LLC - Florida, USA Jul 2019 - Jul 2024 Coordinate Transactions: Manage real estate transactions from contract to closing; collaborate with agents, lenders, title companies, and other parties to ensure smooth processes; provide commission breakdowns for approval; log data in Airtable. Manage Documentation and Compliance: Prepare, review, and submit contracts, disclosures, and closing documents; obtain necessary signatures; liaise with the eXp Realty Compliance Team for document compliance. Team Listing Management: Schedule installations for sale signs and photography; manage property showings and appointments via ShowingTime; draft and update MLS listings; create new construction sold data MLS listings; watermark team listing photos; log showing requests and solicit feedback. Sales Account Manager Exponent Controls and Electrical Corporation - Philippines Jul 2016 - Jul 2019 Generate leads and support existing clients. Develop and implement sales strategies. Communicate product value and conduct presentations. Perform site surveys and configure product part numbers of engineering products. Collaborate on Bill of Materials (BOM) generation and project design. Manage the sales cycle, from client acquisition to deal closure. Attend pre-bidding conferences and prepare bidding documents. Sales Account Manager Exponent Controls and Electrical Corporation - Philippines Jul 2016 - Jul 2019 Prepare product costing and quotations, ensure timely delivery, and maintain sales databases. Skilled in coordinating procurement processes, managing supplier relationships, and ensuring timely delivery of materials to meet project deadlines. Admin Assistant Exponent Controls and Electrical Corporation - Philippines Mar 2015 - Jun 2016 Process office business permits. Maintain updated Daily Time Records for payroll. Monitor and follow up on internally processed documents. Generate and submit accreditation documents to clients. Coordinate with clients for proposal updates. Assist Account Managers and Sales Engineers. Administer databases in both digital and physical formats. Perform Inside Sales tasks, including product costing and quotations. Skilled in coordinating procurement processes, managing supplier relationships, and ensuring timely delivery of materials to meet project deadlines. Aug 2019 - Dec 2021 EDUCATION Bachelor of Science in Electronics Engineering University of the Cordilleras Baguio City, Philippines KEY SKILLS Transaction / Project Management Documentation and Compliance Database and Workflow Management Client Communication and Coordination Recruitment and Onboarding TOOLS Project Management - Airtable, ClickUp, Asana, Monday.com, Trello Zapier Slack Zoom Google Suite Applications Hubspot Thinkific Skyslope Multiple Listing Service (MLS) Platforms Docusign Follow Up Boss Canva Mailchimp