Alma Bautista

ALMA A. BAUTISTA, MBA 38 Victoria St. Joan of Arc, Gulod Novaliches, Quezon City, Philippines 1117 Email:-/ Contact No. - PROFILE SUMMARY Experienced Accountant with a demonstrated history of working in the electrical and electronic manufacturing industry. Skilled in Auditing, Variance Analysis, Finance, Financial Analysis, and Accounting. Strong accounting professional with a Master of Business Administration (M.B.A.) focused in Business Administration and Management, General from Polytechnic University of the Philippines. PROFESSIONAL EXPERIENCE Regal-Beloit Asia Pte. Ltd. ROHQ. (October 2015 – Present) Financial Analyst II (July 2017– Present)              Prepares monthly and quarterly budget for review with the executives, monthly financial reports for PH entity. Responsible for weekly cash reporting for PH entity Prepares accounting books, ledgers, balance sheets, P&L statements (PH) Assist the Finance Manager with the day to day, monthly and year-end operations of the Accounting/ Finance Department including budget review and analysis. (PH) Performs complex accounting activities including financial reports, account reconciliations (US/PH) Prepare & distribute daily/monthly reporting for Credit Memo and Price Override Control (US) Prepares and compiles data for income and balance sheet statements, consolidated statements, and various other accounting statements and reports (US) Responsible for preparation of monthly and quarterly tax reports and analysis. (PH) Responsible for monthly returns of the following. o Monthly and Quarterly Vat returns and corresponding schedules. o Monthly withholding tax return o Quarterly and Annual income tax return o Preparing for and assisting with, transaction tax audits. o Assisting with the reconciliation of transaction tax general ledger accounts May perform some other accounting activities such as Accounts Receivable & Payables analysis, inventory zero cost review, and intercompany balancing & reporting, etc. (US) Perform the following quarterly task: 1. Complete Quarterly Executive Committee Summary of the following: Price override Credit memo 2. Balance sheet reconciliation scorecard reporting. 3. Complete QBR 10Q Tie-Out Performs tasks in accordance with statutory regulations and Corporate accounting standards/policies.(US/PH) Applies Appropriate General Accounting team’s internal controls, related SOX policy and RegalBeloit CP&P’s Accountant II (January 2016 – June 2017)    ROLE DESCRIPTION Assist the Finance Manager with the day to day, monthly and year-end operations of the Accounting/ Finance Department including budget review and analysis. Prepares accounting books, ledgers, balance sheets, P&L statements Perform the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures  Manage the processing of cash receipts, recording of billing and receivable, ensure that billings and receivable in QuickBooks are reconciled any given time.  Review and process employees expense reports and receipts submitted on a monthly basis.  Perform the processing of functional and benefits expense allocations, monthly accruals, amortization of prepaid expenses, fixed assets depreciation and recording of adjusting and reclassification journal entries, if necessary.  Perform general accounts analysis and reconciliations, including bank statements, fixed assets, employer’s benefit costs, accruals and prepaid expenses.    Implements company accounting policies and procedures Ensures the availability of accurate accounting information for management reference Responsible for monthly returns of the following. o Monthly and Quarterly Vat returns and corresponding schedules. o Monthly withholding tax return o Quarterly and Annual income tax return o Preparing for and assisting with, transaction tax audits. o Assisting with the reconciliation of transaction tax general ledger accounts Reconciliation of various tax reports; analyzes and conducts research on discrepancies and source. Initiates problem resolution and communication to the team. Prepares, validates and submits the monthly tax data. Balance and analyzes the annual tax data on compensation. Extract data from payroll and process payments to the following government agencies: SSS, HMDF & Philhealth. Developing and implementing process improvements Set-up Quickbooks as Finance primary ERP for corporate       Accounts Payable Senior Specialist (October 2015- December 2015)                   ROLE DESCRIPTION Responsible for monthly reconciliation and clearing of Wires and EFT’s. Key person in system migration and transition. Responsible for forecasting of cash funding for weekly payment runs. Create and update process documentation for payments Resolve failed and returned payments of wires and EFT’s Handle the day-to-day Accounts Payable (Payments) activities of the division including creating invoice batches for daily Emergency and weekly payments run. Responsible for performing end to end payments processing from invoice validation, payments preliminary list, payments formatting and payments confirmation of Checks, EFT’s and Wires. Do the ACH or Tax payments in Oracle and Bank of America Checking the bank confirmation versus payments runs on a daily basis to determine for the possible failed payments. Processed Foreign invoices Ensure that all the data was correctly encoded in Oracle to avoid payments issue. Verify bank details and creator of Bank of Montreal templates for new vendors Monitors the shared mailbox for daily emergency check request, debit Memo, Credit memo and other issues and clients concern. Ensure that established performance metrics on outstanding exception and reconciliation items, productivity, turnaround time and accuracy are met. Has an in depth knowledge and expertise in the Accounts Payable process both invoicing and payment teams. Build and maintain good relationship with counterparts in the local country of support Assists and resolved customers issues and concern regarding payments and invoice query via email and phone calls. Performs other task that is needed to resolved payments issue. EMERSON ELECTRIC ASIA LTD. (October 2008 – October 2015) Accounts Payable Senior Specialist (July 2012- October 2015) Accounts Payable Specialist (October 2008 – June 2012)                      ROLE DESCRIPTION Responsible for monthly reconciliation and clearing of Wires and EFT’s. Key person in system migration and transition. Responsible for forecasting of cash funding for weekly payment runs. Create and update process documentation for payments Handle the day-to-day Accounts Payable (Payments) activities of the division including creating invoice batches for daily Emergency and weekly payments run. Responsible in weekly payroll (special) run as per advice. Resolve failed and returned payments of wires and EFT’s Train Accounts Payable personnel in Guadalajara, Mexico. Responsible for performing end to end payments processing from invoice validation, payments preliminary list, payments formatting and payments confirmation of Checks, EFT’s and Wires. Do the ACH or Tax payments in Oracle and Bank of America Checking the bank confirmation versus payments runs on a daily basis to determine for the possible failed payments. Processed Foreign invoices into Oracle and bank of America Perform bank reconciliation and EFT clearing in a daily basis and Wire payments clearing in a weekly basis. Ensure that all the data was correctly encoded in Oracle to avoid payments issue. Verify bank details and creator of Bank of America templates for new vendors Monitors the shared mailbox for daily emergency check request, debit Memo, Credit memo and other issues and clients concern. Ensure that established performance metrics on outstanding exception and reconciliation items, productivity, turnaround time and accuracy are met. Has an in depth knowledge and expertise in the Accounts Payable process both invoicing and payment teams. Have build and maintain good relationship with counterparts in the local country of support Assists and resolved customers issues and concern regarding payments and invoice query via email and phone calls. Performs other task that is needed to resolved payments issue. ACCENTURE (November 2007 – October 2008) Accounts Payable Analyst Invoice Processing Team                 ROLE DESCRIPTION WEST AFRICA MARKET Generate everyday reports of daily workload Analyze invoices in workload folder before distribute to WA processor. Oversee the daily operation and processing of invoices and resolved issues and communicate with the counterpart to meet the daily quota and SLA’s Perform a real time Quality Assurance (QA) check on the posted and parked invoices to ensure that all the invoices are processed correctly and within turnaround period. Prepare daily and weekly accuracy reports and metrics of each processor and the whole team. Update the process documentation manual with a new processed that help the team to do their task correctly and efficiently. EUROPE and NORTH AMERICA MARKET Officer-in-charge for E-flow team and act as a superuser. Responsible for technical and process issue on E-flow Ensure that all data encoded is accurate and process correctly Validating and posting invoices for payments. Ensure accurate and on-time processing of invoices. Ensure that the team will meet the daily quota and SLA. Responsible for task assigned by the Invoice Processing Lead. Responsible in processing of complicated invoices that require special process. Processes pre-coded invoices including those with and without a purchase order and all types of invoices. Responsible for indexing of invoices before distributing to the Processors.      Has working knowledge of both scanning and Accounts Payable. Accurate, efficient and organized within daily responsibilities. Adaptable to learn new processes, concepts, and skills. Demonstrates the ability to work as a lead and as part of a team. Responsible for daily, weekly and monthly production reports and issue. Payments Team ROLE DESCRIPTION                Manage Pay Cycle Process including performing verification and modification in daily basis. Generates report of duplicate payments Generates weekly overdue reports. Responsible for creating payments proposals and perform payment runs on specific market. Using SAP Editing and blocking of transactions not for payment that needs further verification. Ensures that all payment runs are on time. Responsible for spreadsheet of all payment runs (Idocs) and do the cash forecast reports. Responsible for Manual payments processing using Bank of America access for European markets and CitiDirect access for Mexico and Russia Market Responsible for ICO (Intercompany) settlement processing and verifications. Processing of employee Travel and Expense (T & E) payments for European and Russian Market. Support on payments processing information including queries, inquiries, reports, and communication. Reconciles General ledger clearing account on a monthly basis. Investigate late and return payments. Provides level 2 supports for Query Management team in handling calls and email requests from vendors. Good knowledge of the client’s procurement to pay processes, policies, procedures and internal control standards. AMBER PACKAGING CORPORATION (April 2002 – November 2007) Accounting Assistant ROLE DESCRIPTION                  Duties included Petty Cash Management and liquidation Prepares Accounts Payable Report for Financial Statements Generates Sales Report on weekly and monthly basis. Prepare Cash Disbursement, Purchases and importation reports on a weekly and monthly basis Recording of all Expenses and supervise the accounts payable flow. Prepares check payments/voucher and handles it’s releasing. Prepares and handles payment of SSS, Philhealth and BIR. Responsible for preparation of Payroll and employees benefits. Keep tracks with Expanded Withholding Tax payments and credits and record all input VAT payments. Responsible for monthly and yearly Tax report Responsible for customer credit analysis and report. Responsible for books of accounts (Cash Disbursement, Sales, Purchases and Importation). Responsible for Accounts Receivable including follow-ups, collections and communicating with the clients Make invoices and necessary documentation for all sales. Also serves as in-house sales. Do the inventories check and balance Report Do the bank transactions and reconciliation. PHILIPPINE NATIONAL BANK FINANCIAL CENTER (November 1999 - March 2000) On-the-job Training ROLE DESCRIPTION   Duties included Verification of Account for Group Remittance Department Post Auditing and encoding of important bank documents. UE DAWN WEEKLY PUBLICATION (June 1997- May 2001) Staffwriter ROLE DESCRIPTION   Responsible for gathering and writing of news and sports articles. Do the proofreading COMPETENCIES          Strong analytical skills and problem solving, detail-oriented, structured & process oriented. A team player and can motivate and handle AP staff. Good English communication skills, both written and oral. Knowledgeable in Checkwriter, QuickBooks, Citrix, SAP and Oracle Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Adobe, Outlook) Basic Computer troubleshooting Proficient in Bank Of America, CitiDirect, Bank of Montreal and PNC bank transactions Ability to work in an international and culturally diverse organization. Ability to work independently under minimal supervision. EDUCATION Polytechnic University of the Philippines Masters in Business Administration Major in General Business Administration (2007 to 2014) University of the East, Manila Bachelor of Science and Business Administration Major in Banking & Finance -) PERSONAL INFORMATION Birth Date Birth Place Sex Civil Status Citizenship : : : : : August 11, 1978 Bangued Abra, Philippines Female Single Filipino TRAININGS AND SEMINARS           Seminar on Benchmarking, Tax filing & Other Tax Updates – March 15, 2017 Financial Statements Analysis and Information Technology – May 5, 2016 Basic Taxation and Income Tax Preparation – April 27, 2016 Oral Communication – February 14 – 18, 2011 Think Customer –November 2010 English Communication – August 23- 25, 2010 Business Writing – July 26-29, 2010 Foreign Corrupt Practices Act. On-line Course - October 2009 Accounting Training (Refresher) - June 13, 2009 MS Excel Training - May 23, 2009 Emerson Electric Asia Ltd.  “Tough Times Leadership” Seminar with Mr. Francis Kho Polytechnic University of the Philippines (January 2009)     Ethics and Compliance – Confidential! Protecting Assets and Information (May 2008) Personal Responsibility : Living the Code (March 2008) Security Awareness Training (February 2008) Data Privacy – What It means and Why It Matters (January 2008) Accenture  English Proficiency Program Newfield International (November 2006) REFERENCES Lisa V. Hamm Financial Accounting Manager, Regal Beloit America Tel:- Aileen Abayan Accounting Supervisor Regal Beloit Pte. Ltd ROHQ CP No-