Aliza Agajanian

ALIZA DE GUIA AGAJANIAN 2540 Sto. Nino Street., Beata Pandacan, Manila Philippines Mobile Phone: - Email:-CAREER OBJECTIVE: To excel in a challenging workplace for a progressive, dynamic and innovative organization that fully utilizes my experience in Corporate Services. CAREER SUMMARY: 2 Years as a Construction Department Assistant doing billing and collections. Proficient in using Quickbooks and Method. PROFESSIONAL EXPERIENCE: Nov 2019 – February 2022 CONSTRUCTION DEPARTMENT ASSISTANT (VIRTUAL ASSISTANT)- SIGNAL FIRE INC. • • • • • Billing - Proficient in using Quickbooks to create invoices Collections - Responsible for resolving overdue billings and collecting payments Draft Proposals/Quote for Fire Alarm Jobs - Analyze drawings to determine number of devices/wires and scope of work to draft a proposal/pricing Follow Ups & Forecasting - by sending an email blast, I am able to update the status of the open proposals that we send to join in the bidding process to get a Fire Alarm jobs Participate in developing KPI’s by reaching company targets April 2017- June 2019 BRANCH SECRETARY- THE SM STORE AURA, MERIDIEN BUSINESS LEADER INC. • • • • • • • • Secretary of the Branch Manager, Assistant Branch Manager, Zone Head and Consultants. Provided administrative support for senior managers that include coordinating calendars, meetings, creating reports, powerpoint presentations and meeting minutes Entrusted to do all kinds of Branch Sales Report daily and every month end Acted as consolidator of various reports for the zone (for SM Aura, SM Makati & SM Megamall) Assist in Branch Events and photo shoots held inside the Department Store Acted as the branch Sign Maker, editing violator and display signages Acted as a telemarketer afor our branch internal and external videowall Assist in the selling area every 3 Day Sale (bagger/manning promotions booth) Oversee Office Management and serves as the “representative”of the branch executives for various concerns July 2014- December 2014 SECRETARY, SM RETAIL INC. -IT DEPARTMENT (Assisted the Overall Head of the IT Department) • • • • • • • • Manage and maintain weekly schedule of the IT Department Head; Arranges appointments and organizes weekly meetings Receiving visitors for the IT Head Providing clerical support for high-level executives; Relay directives, instructions and assignment to executives Booking rooms and Conference Facilities Also acts as Department Secretary; Handle requests and performing clerical functions such as Timekeeping works, receives incoming mail and packages, receive and relay telephone messages, expedite documents to other Departments Arranging travel and accommodation; Compiles and maintains travel vouchers and records Perform general office duties such as ordering supplies, maintaining records management systems and performing basic book keeping work June 2014 – July 2014 EXECUTIVE SECRETARY, D.M. CONSUNJI, INC.-ENERGY (Assisted the Consultant of DMCI Energy) • • • • Responsible for assisting the Consultant of DMCI Energy in doing Presentations Create Powerpoint Presentations and Organization Charts Encodes memos and write ups Organized files and daily calendar of the Consultant January 2008- June 2014 ADMINISTRATIVE STAFF, D.M. CONSUNJI, INC. • • One-woman team responsible in assisting 6 supervisors in the Administrative Department Updates and maintains the following records: o Administrative Officers/Assistants/Timekeepers 201 Files o Inactive files of all projects records for storage such as but not limited to permits and licenses • • • Manual • • • • Assist Administrative Supervisor in all ISO concerns Monitor/collate Project Timekeepers/ Administrative Assistants/ Administrative Officers various reports Assist the Administrative Supervisor in formulation and implementation of Project Administrative Operations Coordinates with Projects for various Timekeeping and Administrative concerns Over all in charge in the preparation and presentation of Admin and TK coordination meeting Assist Administrative Supervisor/Head in various Timekeeping and Administrative concerns Assist and monitor expiring permits and licenses of different projects • • • • • • • • • Assist and monitor expiring permits and licenses of different projects Prepares Memorandum, reports and other communications within the company and other agencies Over all in charge in the monitoring of canteen operators and completion of all the requirements regarding canteen operation in the different project sites In charge in the renewal of Canteen Services Agreement and Security Services Agreement Orient Security Guards prior to their deployment in the different project sites Petty Cash Custodian Extracts the attendance of Main Office Security Personnel in the Biometrics Over all In charge on the distribution of the Corporate Christmas Giveaways for two consecutive years Performs other functions assigned by the Immediate Supervisor EDUCATION & ACADEMIC ACHIEVEMENTS:- ST. SCHOLASTICA’S COLLEGE (Manila, Philippines) o Bachelor of Arts in Mass Communication minor in Development Communication - PACO CATHOLIC SCHOOL (Manila, Philippines) o High School Diploma PERSONAL BACKGROUND: Born on July 13, 1984 in Manila, Philippines. Married with one child. Fluent in English and Filipino. Proficient in Microsoft Word, Excel, Powerpoint. Holder of driver’s license in the Philippines. Enjoys reading books, energetic, dependable, determined, responsible, can freely relate to various levels of people and organization. Maintains composure and presence of mind even under pressure.