Aliya Kailybayeva Magnaterra

ALIYA KAILYBAYEVA ( MAGNATERRA) Ancona, Italy | - |- Professional Summary Experienced more than 9 years working as HRD / HR in construction, petrolium, uranium production companies with an international and a multucultural environment, have done many professional trainings online as well as instructor-led also skilled to do administrative job. As an HRD carried out Induction for new joiners, HSSE training programs and Code of Business Ethics. Worked with HRIS, involved in Performance Management process, help to set up SMART objectives, assistance during Performance apraisals, responsable for Succession planning and Personnel Development. On HR role carried out Workforce recruitment, Selection, delivering key business functions including processing of new comers and leavers. Constant works with SAP HR Transactions pertaining to all Employee's Life cycle: hiring, seperation, promotions, change Organizational Assignment, basic pay etc. Ensuring complience with IT policies and audit requirements at all times. Worked in front office as well as in operational yards. Worked for many years in face to face customer enviroment ensuring service is provided to a consistent high standard. Undertaken professional courses at Leoron (CHRM) and at CIPD (HR Fundamentals; People Management Skills), Deakin University of Australia (Harnessing Cultural Diversity), 2019. Skills • • • • • • Recruitment Staff Trainings Succession planning Training needs analysis HRIS, SAP HR Administration, reporting • • • • • Employee coaching Safety Trainings Performance Management, Appraisals Vendor/Suppliyer selection Interpreter Work History Freelancer Ancona , Italy CPD (Continuing Professional Development) 01/2019 to Current HR/Assistant to Business Owner 09/2016 to 12/2018 LLP Maulenova – Aktau, Kazakhstan • Evaluated suppliers to assess quality, timeliness and compliance of deliveries, maintain tight cost controls and maximize business operational efficiency. • Provided outstanding coaching to team of employees, which boosted efficiency throughout company. • Applied human resources expertise to optimize hiring, training and performance. • Used print strategies such as newspaper ads, business catalogs and marketing brochures to bring in and capture new customer business. Crisis Management Department 01/2015 to 05/2016 Renaissance Aktau Hotel (Marriott International Hotel) – Aktau, Mangystau Province, Kazakhstan • Member of on-call emergency response team for crisis intervention within facility, according to Crisis Management Plan • Developed team communications and information for monthly meetings about department activity • Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, personnel timesheet, vacation requests • Prepared relevant documents in conformance with Safety Management System (SMS) order. • Monitored criminal situation in the city by social media and local policy • Submitted reports to senior management to aid in business decision-making • Planned team-building exercises to increase employee performance and job satisfaction. • Onboarded new employees, including training, mentoring and new hire documentation. • Communicated with managers of other departments to maintain transparency. HR Business Coordinator 01/2012 to 02/2013 JV LLP KATCO – Shymkent, Kazakhstan • Workforce Planning & Recruitment. Different levels of personnel, from entry level to Head of Department. Operation and Office staff. • Performance Management & Training. Development and performance appraisal (PDA) of M&P (Managers and Professionals) and non M&P personnel. Identify training needs analysis (TNA),develop IDP (individual development plan), assist to apply SMART objectives. Provide assistance on competency/competence of the personnel, career aims and plans in the short, medium and long term. • Administration. Preparation of Job Descriptions for office and operational personnel ,collecting data on staff turnover (how often and why people leave the company) carry out Exit survey; Support Departments on changes delivery into Org chart Unit, work with 1C program • Communication. Implementing new company procedures, having dialogue between HR and employees to ensure that employees comply with Company human resources policies/procedures, and Company values/procedures. Dealing with local authority (Akims) pertaining to employment of local village citizens, manage student's summer internship Organisation, Training and Development Coordinator 02/2013 to 05/2013 ERSAI Caspian Contractor LLC – Aktau , Kazakhstan • Training needs analysis • Training budget control • Vendor Negotiation & Expense Reduction • Annual Training plan implementation • Carry out presentations for internal auditory (Code of Business Conduct, newly implemented internal company procedures) • Constant work in SAP, to ensure all trainings, vendor and personnel data being reflected properly in the system • Continuous consultation of internal clients on issues related to the people development process. Provide assistance in application of the Talent management program during Performance evaluation process. Ensure reports to the TOP managers, if needed. As needed basis delivering changes into organizational structure following the internal company procedures HR/HRD Specialist 05/2007 to 12/2011 Halliburton – Aktau, Kazakhstan • As an HRD support to provide effective Performance Management cycle (ongoing process) and apply SMART (Specific, Measurable, Achievable, Relevant and Time- bound) goals. Objective settings that link with • • • • • • • • • • organizational priorities, performance assessment with following ratings, and feedback. Behaivour based and Learning objectives. Carry out one to one check and receiving feedback about effectiveness of Performance Management process, weather it helps to improve employee's performance for better, is it useful and is it fair. Implementation of Competency and Performance Management programs within Caspian region (Azerbaijan, Kazakhstan) Work with HRIS such as I-learn, LMS, KPI, ESS, METTRO and Competency. Monitor and organize required trainings (local authority safety required trainings: GGTN, Acid handling, Acid transportation, H2S, BOSET, technical courses, forklift etc.) Instructor for Rig pass courses (back safety, radiation densometer end‐user, lock out tag out, confined entry space safety); Leadership for Front Line Field Supervisors course Member of Impact team (participate in social events such as “Professional day” for school graduates, help students to choose a profession for their future, meetings with managers, plant trees with team etc.). Making Monthly Newsletter for the PSL (Production Service Line) for Azerbaijan and Kazakhstan Assist on tender and audit's action items concerning personnel development Responsible for Succession planning - CWFDP (Caspian work force development plan), nationalization program. Focussing on identifying and developing talented employees to fill key business positions in the future. Monitor employee's promotion, training, hiring, competency level as a result the replacement of Expat professionals by Local employees Observation of budget to ensure that training costs do not exceed allocated funds, work on budget reports to justify expenditures. Filling in monthly scorecards on personnel trainings and development Replace Caspian HRD Manager in case of her absence Business trips to operational locations (Alibekmola, Kyzylorda, Atyrau, Uralsk, Almaty) HR Representative by Mangystau region HALLIBURTON International Inc., Aktau • Prepare Labor Contracts (LC), Addendums to LC for local Employee (EE), different kind of orders, all employment and separation procedures, promotions, transfer, agreements with contractors , in summary the whole Employee Life cycle • Update manager on labor legislation new/changed articles • Participate in annual audits from Local Labor Authority • HALL internal online operation system: raise REQ to Houston for approval process of new hires/re‐hires; create PCR (personal change request) for employment, transfer, separation, pays change etc. Work with SAP system: create objects , create Department/Staff , configuring positions, configure reporting relationships, hire a Employee, make changes to Employee Master Data, configuring Personnel Sub-Areas, grouping for Work Schedules, change Organizational Assignment, maintain HR Master data, basic pay, primary Wage Type and Employee groupings, create Basic Pay • Work on issue pertaining to annual professional medical check up for getting Act of Completion Arrange the conclusion of Collective agreement between Employer and Employees by location with further submitting the Collective agreement to Labor Department for consideration Office and Personel Logistic Administrator 01/2006 to 05/2007 RBG GROUP LIMITED – Aktau, Kazakhstan • Supporting and executing daily office operations. Complete timesheet for local workers working on operation yard; interfacing with Azerbaijan office on relevant matters (provide project and summary reports on weekly basis and manpower report on monthly basis regarding all Company's staff). Undertake preliminary stage of employee recruitment, organize medical checkup. • Afterwards on obtained work permit for Expats provide monthly based report to the local Labor Department regarding their activities and fulfilling special conditions. Conducting work with Municipal Labor Department concerning recruitment the people within Mangistau region. In collaboration with support company obtain work and business visa for Expats. Promotion as Personal/Logistic Administrator to the operation yard ErSai-Kuryk • Participation in disputes between Employer and Employee, with following paper work, if needed • Prepare workers' timesheet to be sent to Aktau office. Provide manpower daily report to the Customer. Provide monthly statistics report. • Arrange different kind of trainings for employees in cooperation with Customer reps and local training centers. Carry out TBT (tool box talks) prior to work commencement. Prepare relevant instructions, for each particularly occupation enable at site work according to the local regulation. • On the basis of given request draw up the requisition list to be forwarded to the main office as well as find local vendors to supply necessary materials such as PPE and operation required materials Interpreter 07/2005 to 01/2006 CatKAZ Ltd – Aktau, Kazakhstan • Karazhambas field in Mangystau region (KBM). Function as Work over Rig Supervisor's and Rig Mechanic's interpreter. • Interpretation safety meetings at the operation, safety alerts from IADC, morning's report from night tour to day tour, plans for the next penetration; according the requisitions draw up the requisition list for order. Have passed safety examination and got a passport to work on Rig and its located area Secretary 02/2004 to 07/2005 CHINA NATIONAL LOGGING CORPORATION – Aktau, Kazakhstan • Delivered top-notch administrative support to office staff, promoting excellence in office operations. • Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements • Provided clerical support to company employees by copying, faxing and filing documents. • Efficiently coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation. • Answered and directed calls using multi-line switchboard. • Maintained office supplies inventory by checking stock and ordering new supplies as needed. Education Graduated Attestate Aktau Secondary School No. 6 - Aktau, Kazakhstan, 07/2002 Bachelor degree : Teacher of foreign languages Aktau State University named after Sh. Yessenov - Aktau, Kazakhstan, 07/2008 IT Skills High competent user of Microsoft office Word, Excel, Power Point Have skilled to work with SAP, HRIS such as I-Learn, MyHR, LMS, ESS, METRO, COMPETENCY Professional Trainings • ANTI‐CORRUPTION: FCPA & INTL ANTI‐BRIBERY • • • • • • • • • • • • • • • Halliburton Sustanable Development 5S OVERVIEW SAP utilization in HR (c. Atyrau) Labor Code of Republic of Kazakhstan (c. Astana) HR Interface with AP (Accounts payable) ‐ Dubai Transaction center Employee vendor creation – Dubai Transaction center Safety and Labor protection on oil & gas industry enterprises” (c. Astana) The practical trainer, GRBS trainings, (Baku, Azerbaijan) TTT (train the trainer) training for Leadership for Front Line Field Supervisors Tap Root Certified Human Resource Management (CHRM) issued by International Academy of Business & Finance Management, Istanbul, TURKEY Mc Graw Hill Education - Italian language, level A1,A2, B1 HR Fundamentals- CIPD People Management Skills –CIPD Harnessing Cultural Diversity - Deakin University of Australia Language Skills ➢ Kazakh – native ➢ Italian - fluent ➢ English – fluent ➢ Russian – fluent Professional Reward MVP at HALLIBURTON Personal Information • • Date of birth: 08/06/1985 Family status: Married All certificates are available upon request