Alexandra Vergara

ALEXANDRA VERGARA V I R T U A L A S S I S T A N T / B O O K K E E P E R --Tanza Cavite, Philippines Skype ID : sandra.vergara07156 TOOLS USED PROFILE I am a General Virtual assistant who is responsible, organized, and committed. I make sure to comprehend everything and complete tasks ahead of schedule. I can think critically and solve problems. I can readily follow directions and work with little supervision. EXPERIENCE Xero Ring Central Zendesk Slack Quickbooks Canva Monday.com Pitch Salesforce Asana compliance with Australian Accounting Standards. Trello PropertyMe #Update cash receipts and payments in the accounting software, adhering to Aroflo GHL BOOKKEPER / GENERAL VA DYNAMIC GLOBAL JUNE 2023-FEB 2024 #Record daily financial transactions, including sales, purchases, and expenses, in the Goods and Services Tax (GST) regulations. #Reconcile bank transactions to ensure accuracy and compliance with Retail Express Australian banking regulations. GeoOp #Process and record employee payroll, including tax withholdings and superannuation contributions, following the guidelines set by the Australian Taxation Office (ATO). #Monitor accounts receivable and accounts payable, and promptly follow up on EDUCATION any overdue payments or outstanding bills. Review and categorize expense receipts, ensuring compliance with the Australian Taxation Office regulations. SECONDARY SCHOOL #Verify employee time sheets, calculate hours worked, and ensure adherence to the Fair Work Act and relevant industry awards or agreements. St Luke’s School #Prepare and process vendor payments, including any applicable withholding - tax obligations, in compliance with the Australian Taxation Office requirements. #Follow up on outstanding customer invoices and send reminders, following the BSIE debt collection guidelines set by the Australian Competition and Consumer Commission (ACCC). POLYTECHNIC UNIVERSITY OF THE PHILIPPINES #Maintain accurate records of petty cash transactions, adhering to Australian - tax and regulatory requirements. #Review and reconcile credit card transactions, ensuring proper allocation and compliance with tax regulations. EXPERIENCE PERSONAL/VIRTUAL ASSISTANT FOR NEW ZEALAND BASED EXECUTIVE ( PROJECTS BASED) DAVE BRANTS AUG 2023-DEC 2023 Email Management: Sorting, responding to, and organizing emails. This may involve filtering important messages, responding to routine inquiries, and flagging urgent matters. Calendar Management: Scheduling appointments, setting up virtual meetings, and managing the employer's calendar to ensure efficient use of time. Data Entry: Inputting and organizing data into spreadsheets or databases. Online Research: Conducting internet research on various topics, gathering information, and summarizing findings. ADMINISTRATIVE , BOOKKEEPER AND SALES SUPPORT MJ RETAIL STORE - NSW FEB 2021 - JAN 2024 Calendar Management: Scheduling appointments, meetings, and managing the employer's or office's calendar. Email Correspondence: Handling and responding to emails, filtering messages, and forwarding important communications to the relevant parties. Phone Management: Answering and directing phone calls, taking messages, and handling inquiries. Document Preparation: Creating, formatting, and editing documents, including letters, memos, reports, and presentations. Filing and Organization: Organizing physical and digital files, maintaining a systematic filing system for easy retrieval. Meeting Coordination: Arranging and coordinating meetings, including preparing agendas, scheduling conference rooms, and managing logistics. Travel Arrangements: Making travel plans, booking flights, hotels, and transportation for business trips. Data Entry: Inputting and managing data into spreadsheets or databases. Office Supplies Management: Ordering and maintaining office supplies, ensuring that necessary materials are stocked. Receptionist Duties: Greeting visitors, handling incoming mail, and managing the reception area. Expense Tracking: Monitoring and tracking expenses, reconciling receipts, and preparing expense reports. Task Delegation: Assisting in task delegation by coordinating with other team members or departments. Record Keeping: Maintaining records, databases, and contact lists. Photocopying and Scanning: Handling photocopying and scanning tasks to support document distribution. Event Planning Assistance: Providing support in organizing office events, workshops, or conferences. Customer Service: Handling basic customer inquiries and providing information as needed. Proofreading and Editing: Reviewing documents for accuracy, grammar, and formatting. Problem Solving: Addressing day-to-day challenges and finding solutions to operational issues. Calendar Reminders: Sending reminders for upcoming deadlines, meetings, or events. Meeting Minutes: Taking and distributing minutes during meetings. Recording Financial Transactions: Documenting all financial transactions, including income, expenses, and other transactions, in the accounting system. Data Entry: Entering financial data into accounting software or spreadsheets, ensuring accuracy and completeness. Accounts Payable: Managing and recording all payments to suppliers and vendors, including processing invoices and ensuring timely payments. Accounts Receivable: Tracking and recording income, including sales, fees, and any other money owed to the organization. Following up on overdue payments. Bank Reconciliation: Reconciling bank statements with the company's financial records to ensure accuracy and identify discrepancies. ADMINISTRATIVE , BOOKKEEPER AND SALES SUPPORT PORT MACQUARIE LAWN MOWING FEB 2020 - JAN 2022 Manage schedule, create estimates, Process invoices Customer service - assist queries and concerns Data Entry: Inputting and organizing data into spreadsheets or databases. bank reconciliation tru QB I. Local Onsite work experiences Company Name: Position Title: Specialization: Industry: Duration: Jan ExpressInc. Sales Manager Admin / Sales / Operation Transport / Logistics/ Projects (Rigging and Crating) March 2022 to Dec 2022 Company Name: Position Title: Specialization: Industry: Duration: SpringerInternational Inc. Operations Asst Mgr 2017 Sales Executive 2014 – 2017 Project Coordinator- Safety Officer- Admin / Sales / Operation Transport / Logistics/ Projects (Rigging and Crating) February 2014 – March 2022 Company Name: Position Title: Specialization: Industry: Duration: JLF ProjectEnterprises BusinessDevelopment Officer (Rigging / Crating) Admin / Sales Transport/ Logistics April 2013 – February 2014 Company Name: Position Title: Specialization: Industry: Duration: RS Maintenance Center Customer ServiceManager / AccountExecutive Admin / Sales Service (Motor Shop) March 2011 – March 2013 Company Name: Position Title: Specialization: Industry: Duration: EGC Franchise of Jollibee FoodsCorp. Senior Cashier Service / Food and Beverage Food and Beverage July 2010 – February 2011 Company Name: Position Title: Specialization: Industry: Duration: Grassroots Sales Clerk Sales Retail / General Manufacturing / Production June 2005 – January 2006 Company Name: Position Title: Specialization: Industry: Duration: Mercury International Security Printing Administrative Assistant Admin Printing / Publishing September 2004 – May 2005 Company Name: Position Title: Specialization: Industry: Duration: The Best FashionCorporation Import / Export Assistant Clerical / Administrative Manufacturing / Production June 2003 – September 2004 Company Name: Position Title: Specialization: Industry: Duration: McDonalds / Jollibee FoodsCorp. Service Crew Service /Food And Beverage Food and Beverage January 2000 – August 2001