ALEXANDER KITAVI KAVIVYA
--P.O BOX- NAIROBI, KENYA
PERSONAL DETAILS
Nationality : Kenyan
Name
: ALEXANDER KITAVI KAVIVYA
Email
:-
Contact
: -
OBJECTIVE
Experienced Finance Officer with a strong background in public finance and Accounting,Auditing, analytical
skills, organizational prowess, and attention to detail. cooperative team player with an ownership mentality
and a history of providing the best possible strategic solutions to overcome obstacles and advance
company expansion. Adjust at every stage of the accounting process, from handling accounts payable to
processing payments to creating balance sheets to supporting executive administration. committed to
doing exceptional work and advancing the department's and the company's overarching goals.
EDUCATION
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Bachelor of Commerce Finance Option
Mount Kenya University
Quickbooks packages
Certified Public Accountant (CPA)
Vision Institute of Professionals-
Accounting Technician Diploma (ATD)
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Kenya Certificate of Secondary Education
Kiambu Institute of Science and Technology
Makutano Secondary School
EXPERIENCE
April 2022 August
2024
Accountant
Kapa Oil Refineries
Duties and responsibilities
Financial Reporting: Preparing and presenting financial statements such as income statements,
balance sheets, and cash flow statements in accordance with local and international accounting
standards.
Cost Accounting: Analyzing the cost structure of the company's operations, especially in production
and manufacturing. This involves calculating and tracking the cost of raw materials, labor, and
overheads to ensure profitability.
Budgeting and Forecasting: Developing and monitoring budgets to ensure that the company
operates within its financial means. Accountants may work closely with other departments to
predict future financial performance based on current data.
Accounts Payable/Receivable: Managing the company's accounts payable and receivable
processes, ensuring timely payments to suppliers and collection from customers.
Tax Compliance: Ensuring that the company complies with tax regulations by preparing tax returns,
filing necessary documentation, and advising management on tax-related matters.
Internal Controls: Implementing and monitoring internal controls to safeguard company assets,
prevent fraud, and ensure the accuracy of financial data.
Inventory Management: Tracking inventory levels and ensuring that accounting records reflect the
actual physical stock. This includes reconciling inventory discrepancies and ensuring proper
valuation of stock.
Financial Analysis: Performing detailed financial analysis to evaluate the company's financial
performance, identify trends, and suggest improvements.
Regulatory Compliance: Ensuring the company adheres to all relevant accounting standards,
industry regulations, and legal requirements.
Auditing Support: Supporting internal and external audits by providing necessary documentation
and explanations regarding financial records.
Cash Flow Management: Monitoring and managing the company's cash flow to ensure it has
sufficient liquidity to meet its operational needs.
Jan 2020 Feb 2022
Estate Manager
Great Wall Apartments Phase III
Duties and responsibilities
Maintain the database of owners and their tenants. Continuously update owners on matters relating
to the property.
Respond appropriately to emergencies or urgent issues as they arise.
Control the movement of tenants in and out of the estate in a bid to ensure residents interests are
taken into consideration.
Collect any association fees and other income generated within the estate.
Project management and supervising and coordinating work of contractors.
With the approval of directors/management, hire contractors to make major repairs.
Negotiate contracts for security, landscaping, garbage removal and other services.
Directing, coordinating and planning essential central services such as security, maintenance, mail,
and arching, cleaning, catering and waste disposal.
Institute a sound system of filling of all documents for ease of retrieval.
Raise, review and approve all invoices raised to members by due date and generate account
statements for unpaid bills.
Receipt for service charge and water bills paid into the estate bank and MPESA accounts.
As an agent to the bank account, management of bank correspondence including banking.
Prepare month-end reconciliation with suppliers and also for all bank accounts.
Processing payment to suppliers after reconciliation.
Coordinate the preparation of tax returns.
Prepare monthly management accounts and cash forecast for the subsequent month and yearly
budget.
Preparation of the audit file and address any queries raised by external auditors.
Ensure all contracts are up to date and enforceable.
Facilitate registration with all statutory bodies like NSSF, NHIF.
Purchase supplies and equipment for the estate and planning best allocation and utilization of
resources.
Collection and supervisions of project worthy 20M, Entrusted with both the collections and
supervisions of the projects until completion.
Helping the company achieve their main objectives
Overall controller of companies operations
May 2017 Nov 2019
Estate ACCOUNTANT
Great Wall Apartments Phase III
Duties and responsibilities
Liaising with the estate manager to ensure invoicing for services and receipts is promptly done;
Supervision of service providers to ensure that they perform their duties as per the contract and
reporting to the manager.
Taking monthly water readings ensuring correct billing before release of invoices.
Reviewing and chasing aged with reference to the estate credit control policy.
Obtaining quotations for minor repair works and instructing contractors in accordance with laid
down procedures.
Ensuring inspection of all the running contracts to give residents best value.
Acting as a first point of contract to residents for reactive repairs and queries.
Assisting with preparation and updating of repair and painting schedules.
Arranging utility re-charges for electricity top ups.
Petty cash management.
In-charge of the water distribution system, monitoring and maintenance of the same.
Liaising with outgoing tenants regarding check -out and updating status of the units vacated.
Managing and checking all compliance matters required for the estate management.
Helping with all administration tasks and assisting with the smooth running of the estate
management.
Perform any other duties as may be assigned from time by management committees.
Sept 2016 Jan 2017
Sept 2015 July 2016
Cashier
Emirates Restaurant
Duties and responsibilities
Greet customers and provide a welcoming atmosphere.
Handle cash, credit, and debit card transactions using a POS system.
Issue receipts and ensure accurate transaction records.
Balance the cash drawer at the end of each shift.
Assist with answering customer inquiries and resolving any issues.
Maintain a clean and organized checkout area.
Assist with basic inventory management and restocking as needed.
(ACCOUNTANT)
STARLIGHT CONSULTANCY
Duties and responsibilities
Corporation tax filling
Personal tax filling
Payrolls processing (PAYE NHIF, NSSF)
VAT filling
Accounting consultancy
Business Incorporation
Withholding tax filling & tax refund
Turnover tax (TOT) filling
Registration of sole proprietor, partnership, Companies
Conversion & Cessation (company & Business Names
AGPO Application
Trade mark, Copy right, Patent Registration
Drafting of business profiles & business plans
Book keeping, recording, reconciliations
Preparation of (P&L), Balance sheet, cash flows, Management accounts, PPE
Company changes of directors
External Audit preparation
Capital Gain tax
Instalment Tax
NCA Registration
Installation of QuickBooks
SKILLS
Banking expertise
Code of Banking Practice
Financial reporting Knowledge
Accounting Proficiency
Quick books
Transaction adeptness
Reconciliation accuracy
Proficiency in financial transfers, RTGS, and EFT
Compliance Audit Specialist
Budgeting and Variance reporting
Financial planning
Analysis and reporting
Internal Controls
Fixed Assets management
Risk management.
Cash flow planning & management
General Ledger Administration
Tax Planning
Compliance reporting
External Auditing
Tax Advisory
Credit control
ACCOUNTING COMPETENCE
Accounting
Financial analysis
Corporate finance
Attention to detail
Deadline-oriented
Reporting research results
COMPETENCE
Technical Expertise: Proficiency in accounting principles, standards (e.g., GAAP, IFRS), and
regulations.
Analytical Skills: Ability to analyze financial data, identify trends, and make informed decisions.
Attention to Detail: Ensuring accuracy in financial records and reports.
Ethical Judgment: Adherence to ethical standards and integrity in financial practices.
Communication Skills: Ability to explain financial information clearly to non-accountants.
Technological Proficiency: Familiarity with accounting software and systems (e.g., QuickBooks,
SAP).
CAPABILITIES
Good communication skills.
Fast learner and versatile.
Honest with a high integrity level.
Innovative, creative, and analytical skills
Entrepreneurial skills
Taxation Skills PAYE, NHIF, NSSF, AHL, NITA LEVY, VAT, advance taxes, rental income, company
income, excise duty, capital gains, and turnover tax
ABILITIES
Financial Reporting: Preparing accurate financial statements and reports.
Auditing: Conducting internal and external audits.
Tax Preparation and Planning: Understanding and applying tax laws and regulations.
Accounting Software Proficiency: Using software like QuickBooks, SAP, Oracle, and Microsoft Excel.
Budgeting and Forecasting: Creating and managing budgets, and projecting future financial
performance.
Financial Analysis: Analyzing financial data to inform business decisions.
Bookkeeping: Maintaining accurate records of financial transactions.
ACHIEVEMENTS
Identified discrepancies in tax reports and the entry data through trend analysis
Identified recurring errors in the balance sheets of taxpayers
Voted TBE employee of the month for my exemplary work of recruiting more taxpayers
Prepared multi state tax returns in compliance with the kenyan laws and regulations
Increased monthly tax targets of the TSO by 30%
Participated in a mega tax sythesization exercise to increase the tax base of the country
Setup and controlled all finance functions in Uganda & Rwanda from Kenya head office
Put in place accounting system providing live data to clients conveniently. This enabled our clients
gain immensely from readily available information to run their day to day functions.
Setting up and managing mobile money platform replacing petty cash transactions at Optica
Limited & Radisson Blu Hotel Nairobi
Asset verification at Radisson Blu Hotel Upper Hill & updating the asset register.
ACCOMPLISHMENTS
Deposit Mobilization Campaign - Rewarded for exemplary deposit mobilization.
Reduced cas discrepancies and operational losses as well as demonstrating a low error rate,
reflecting meticulous
attention to detail, and exemplifying strong financial control.
Facilitated a robust change in maximizing increased awareness and transactions of International
Money transfers
Spear headed seamless fund allocations and FDR processes, enhancing customer satisfaction
through prompt service.
Guaranteed on-time execution of critical RTGS and EFT transactions, ensuring efficient financial
operations.
REFERENCE
Peter Mbatia Kariuki, - Great Wall Apartments Ltd.
IMC Chairman--
Benson Mutua - Starlight Consultancy.
Human Resource Manager--
Benjamin Kieti - Emirates Restaurant
Human Resource Manager
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