Alex Lopez

 ALEXANDER R. LOPEZ PO Box 9979, Riyadh 11423 Mobile#- Email Add:- SUMMARY Skillful and dedicated Executive Secretary with high-level office management skills, proactive and with extensive experience in the coordination, planning and support of daily operation, highly motivated who can work under pressure with less supervision, articulate w/ positive mature disposition, admiring work ethics WORK EXPERIENCE Executive Secretary to CEO August 2018 to Feb 2020 Al Ajial Holding Co. Tamkeen Tower - Al Yasmeen, Riyadh, KSA Handling wide array of duties and responsibilities pertaining to reading, monitoring and responding to the CEO’s email, answering calls and liaising with staff competently, preparing correspondence on behalf of the CEO including daily diary management, planning and organizing meetings, taking action points and writing minutes, preparing papers/materials for meetings, taking dictation, issuance of memorandum & orders. Executive Secretary/Coordinator May 2015 to June 2018 FTTH Project Implementation Dept. Mobily, Etihad Etisalat – Riyadh, KSA Provide major clerical support to the head of department such as approval of project documents, compose and type notices and all correspondence for the department, planning and scheduling meeting with the suppliers/vendors, Served as the focal point person in the Central Region under FTTH Project Implementation team in receiving project binder/reports and invoice from the Regional Office and established mechanism to track, review and clarify problem issues raised in the project document for proper documentation. Ensure that results are compiled, documented and forwarded to Project Control Team in required format, and then ensure timely issuance of RFS, PAC & FAC certificates for the suppliers/vendors implementing the project, assist in any office and company logistics and orders, in addition to coordinating with external suppliers/vendors when needed, facilitate approval of site work permit and gate pass Executive Secretary From:09/2007 to May 2015 Data & Solutions Dept. Mobily, Etihad Etisalat – Riyadh, KSA Responsible for supporting high level executives and staff in the Data & Solutions department in maintaining office services such as organizing office operations and procedures, preparing payroll of staff, receiving and routing communication to proper channel efficiently Schedule appointment of the General Manager, prepare meeting briefs, presentations, excel sheets and minutes of the meetings, writing correspondence on behalf of the GM Arrange itineraries and travel requirements during business trip assignments of the GM Collaborate with other Administrative team members, human resources and admin department on special projects and events Responsible for all office administrative requirements, filing, documentation, data entry, facilities and office equipment Private Secretary I From: 05/2002 to 08/2007 National Commission on Indigenous Peoples Office of the President Manila, Philippines Performs various coordination work for the Executive Director, arrange and confirms appointment with other line government agency, NGO’s, Media and private corporation Prepare agenda and distribute “minutes of the meeting” to the en banc meeting, task force committees, regional offices and other appropriate individuals Prepare and maintained confidential files of the Office of the Executive Director and handle official document Coordinate travel arrangements, itinerary, compiles and maintained travel vouchers, petty cash and reimbursement Customer ServiceFrom: 03/1999 to 07/2001 Pilipinas International Marketing Services – PIMS Ortigas Pasig, Philippines Served as Customer Support and Information for campaigns and promotional schemes to clientele; Responsible in closing new accounts and maintain high quality service to the existing clients; Consistent team leader and maintains group sales quota; EDUCATION 1998Tertiary:Bachelor of Arts major in Broadcasting & Communication Colegio de San Juan de Letran – Intramuros, Manila 1993Secondary:High School Diploma St. Jude College de Manila – Manila, Philippines 1989Primary:Juan Sumulong Elementary School – Manila, Philippines TRAINING & SEMINAR 03/2008Advance Office Management- Riyadh, KSA 08/2008Mobily Values Training Program-Riyadh, KSA 03/2009Office Management & Effective Admin Skills -Al Khobar, KSA 06/2009Advance Initiative Program-Riyadh, KSA 10/2009Developing Planning, Organizing Skills-Al Khobar, KSA CHARACTER REFERENCE 1) Mohammed A. Bawazeer – General Manager / Mobily - Business Solutions 2) June Bunao – Procurement Manager / Siemens 3) Jonathan Castillo – Executive Manager / Mobily – Warehouse Division Jeddah