Alain Dalais

CURRICULUM VITAE OF ALAIN DALAIS PERSONAL DETAILS SURNAME: Dalais FIRST NAMES: Alain Philip POSTAL ADDRESS: 29 Bramblewood Close 29 Bramley Street Plumstead Cape Town 7880 CONTACT NUMBERS: - E – MAIL: - DATE OF BIRTH: 21 October 1983 IDENTITY NUMBER: - HEALTH: Excellent MARITAL STATUS: Married DEPENDANTS: One (1) (Ten year old) GENDER: Male NATIONALITY: South African (Mixed Race) DRIVER'S LICENSE: South African Code 08 (B) CRIMINAL RECORD: None LANGUAGES: English (Speak, read, write) Afrikaans (Speak, read, write) IsiZulu (Speak and read) AVAILABILITY: 1 calendar months’ notice (option to shorten notice period) INTERESTS: Sport, car restoration and charity/volunteer work 2 (Mobile) MISSION STATEMENT I am a highly experienced, mature Professional with extensive experience and knowledge of Project Management, Logistics, Procurement, Events Management and Supply Chain Management. I am an excellent communicator, who has demonstrated a high degree of initiative, dedication, organisational and time management skills, self-motivation and Project Management skills in my current and previous employment. I enjoy and welcome the challenges of a busy and demanding work environment. I am passionate, determined, innovative and conscientious with the ability to maintain a consistently high standard of work under pressure. I am a strong, assertive and confident leader, and I am also an excellent team player. EDUCATIONAL QUALIFICATIONS SECONDARY EDUCATION HIGHEST GRADE PASSED: Grade 12 – Senior Certificate (2001) SCHOOL ATTENDED: Alexandra High School (Pietermaritzburg) SUBJECTS: English, Afrikaans, Mathematics, Physical Science Computer Science, Biology TERTIARY EDUCATION INSTITUTION: Chartered Institute of Procurement & Supply (CIPS) Africa ▪ Advanced Diploma in Procurement & Supply (NQF6) (Current Institution) INSTITUTION: DAMELIN ▪ Procurement & Supply Chain Management INSTITUTION: UNIVERSITY OF PRETORIA ▪ Supply Chain Management & Procurement in the Public Sector INSTITUTION: Public Administration Leadership and Management Academy (PALAMA) ▪ Mentorship Course for Middle and Emerging Managers INSTITUTION: Thomas International & ACT ▪ Emotional Intelligence & Conflict Management INSTITUTION: Msunduzi Training Centre ▪ Certificate in Ms Word ▪ Certificate in Ms Excel ▪ Certificate in Ms Powerpoint INSTITUTION: Lexis-Nexis (in conjunction with BOHSS) ▪ Risk Assessment Training Course ▪ Incident Management Training Course ▪ Emergency Awareness & Evacuation Training Course 3 AWARDS/ACHIEVEMENTS CHARTERED INSTITUTE OF PROCUREMENT & SUPPLY (CIPS) AFRICA: Winner of the 2016 CIPS Africa - Pan African Young Procurement & Supply Chain Professional of the Year Award. REGISTRATION WITH PROFESSIONAL BODY / INSTITUTION INSTITUTION: Member of the Chartered Institute of Procurement & Supply (CIPS) Africa (Membership number:-) COMPUTER LITERACY AND EXPERIENCE 1. Microsoft Word - Advanced 2. Microsoft Excel – Intermediate 3. Microsoft PowerPoint - Advanced 4. Microsoft Outlook - Advanced 5. Microsoft Access - Intermediate 6. Internet Explorer & Google Chrome - Advanced 7. Windows 7 and 10 - Advanced 8. Adobe Acrobat - Intermediate 9. Novell GroupWise (Email) - Advanced 10. ProQuote and ProQure (INTENDA Procurement Software) – Intermediate 11. Logis online, BAS and ACCPAC – Basic 12. SAP Business One – Basic 13. Pastel Accounting software - Basic EMPLOYMENT HISTORY – PRESENT EMPLOYER: GRANDSTAND MANAGEMENT (ABSA CAPE EPIC) BACKGROUND: Grandstand Management is the Organiser of the Absa Cape Epic, Wines 2 Whales, UCI Mountain Bike World Cup, Swiss Epic and the Pioneer Trek Mountain Bike Events DATES: 01 January 2018 – Present (Position: Project Manager: Event Logistics) DUTIES: 1. Oversee and facilitate the entire procurement process for the acquisition of all goods and services i.e. drafting of specifications, drafting Tender documents, source suppliers, advertise tenders, manage the tender compliance and proposal evaluation process. 2. Contract Management (including drafting of Service Level Agreements). 3. Performance Evaluation and Management of appointed contractors and suppliers. 4. Negotiate with suppliers as far as possible in order to achieve cost savings on procurement purchases for goods and services. 4 5. Monitor procurement transactions so as to ensure alignment with each portfolio’s respective approved budgets. Ongoing review of available budgets prior to finalisation of the procurement process. 6. Work closely with the Project Director of Logistics and other members of the Logistics team to ensure seamless overall delivery of all logistic elements around events. 7. Conceptualization, planning and execution of assigned logistics elements. 8. Planning and engaging with the internal departments to ensure delivery of their logistical requirements. 9. Planning and engaging with Event Sponsors to deliver International standard logistical services for their activations on event. 10. Management of suppliers, contractors and other stakeholders to ensure service delivery to Absa Cape Epic standards. 11. Ensure that all logistical aspects remain compliant with health and safety requirements as stipulated in the relevant legislation. 12. Work within allocated budgets, financial tracking, reconciliation of logistic projects. 13. Monitor deliverables per project plan and provide regular project status feedback to the team. 14. Document all systems and procedures to develop comprehensive ‘best practice’ manuals. 15. Management of the Absa Cape Epic Registration & Prologue Venue (University of Cape Town) and the Grand Finale venue (Val de Vie Estate in Paarl). EMPLOYMENT HISTORY - PAST EMPLOYER: COMRADES MARATHON ASSOCIATION (CMA) BACKGROUND: THE COMRADES MARATHON ASSOCIATION (CMA) was founded in 1921. The CMA is a Non-Profit Organisation (NPO) made up of approximately 1,000 members and governed by its Board. The CMA organizes and hosts the annual Comrades Marathon 90km ultra-marathon road race event in the Province of KwaZulu-Natal in the Republic of South Africa. DATES: 01 April 2014 – Present (Position: Procurement Specialist & Finish Venue Portfolio Manager) DUTIES: 1. Oversee and facilitate the entire procurement process for the acquisition of all goods and services i.e. drafting of specifications and ATP’s (Authority to Procure documents), development of detailed Tender documents and Quotation enquiry documents, source suppliers, advertise large value tenders, manage the tender compliance and proposal evaluation process, Chair the Procurement Committees. 5 2. Development and implementation of Contract Management procedures and documentation (including drafting of Service Level Agreements). 3. Formulation of a Procurement system/unit, development & implementation of a new 47-page Procurement Policy and procedures, and various procurement framework documents & forms. The Procurement Policy and procedures were approved by the CMA Board and implemented in September 2014. 4. Lead the supplier contract and price negotiations prior to awarding of contracts and tenders, and make recommendations to contract. Negotiate with suppliers as far as possible in order to achieve cost savings on procurement purchases for goods and services. 5. Sponsor Engagement which includes coordinating Sponsor Event activations. These engagements include pre-event, on-event and post-event in relation to Sponsor requirements, activations and budgets. 6. Monitor procurement transactions so as to ensure alignment with each portfolio’s respective approved budgets. Ongoing review of available budgets prior to finalisation of the procurement process. 7. Perform the role of an Events Coordinator and Project Manager for all the various CMA events (29 events in the calendar year). This includes the procurement of all required contractors and suppliers (e.g. venues for events, security, entertainment, caterers, guest speakers etc.), as well as the management of all these appointed contractors before and during the events. This includes performing operational tasks at times while working under very strict timeframes. 8. Management of the Comrades Marathon Finish Venue Portfolio, including the staff and 70 volunteers, during the build-up period of the event (three weeks), as well as on the Comrades Marathon Race Day. This responsibility required me to work overtime, extraordinary hours during evenings, on weekends and on public holidays for the race event preparation and build-up period. 9. Implementation and Management of the CMA’s Suppliers Database and ensuring that suppliers and service providers comply with all the prescribed Procurement requirements. Regular updating and maintenance of the database of approved suppliers, as well as the sourcing and registration of new suppliers on the CMA Suppliers Database. 10. Compiling and generating Procurement Progress Reports to Management and the Board. 11. I ensure effective record keeping and storage of all the received stock that has been procured, as well as sponsored product e.g. branded clothing and merchandise, memorabilia items, branded footwear, beverage consignments etc. Coordinate the distribution of all the stock and product to various Comrades Marathon race portfolios and volunteer groups, and management of the donation process of leftover product and merchandise to charitable organisations. 12. People Management of an Events support team of 4 students for a period of 6 months in the lead-up to the event. 13. I also served as a fully functional committee member of the CMA Finance Committee, Corporate Governance Committee, Human Resources Committee, Finish Venue Selection Committee and Staff CSI Projects Convener. REASON FOR LEAVING: Resigned due to obtaining a promotion position in Cape Town. ___________________________________________________________________________________ 6 EMPLOYER: TRADE AND INVESTMENT KWAZULU-NATAL Financial Management Unit DATES: 01 April 2013 – 01 April 2014 (Position held: Procurement Officer) DUTIES: 1. Check the Terms of Reference, requisitions, memoranda and specifications received from various Business Units for compliance (and alignment with approved budgets) and prepare tender documentation and advertisements. 2. Compilation of specifications, tender/bid and contract documentation for various projects from R 0.01 up to R 10 million (e.g. Investment Promotion Requests for Proposals, Import and Export Strategies, Various forms of Business Strategies, Analysis of various sectors in the KwaZulu-Natal province e.g. furniture manufacturing, fashion design, export development etc., Office consumables, I.T hardware and software, Promotional and marketing materials etc.) 3. Manage the entire Procurement process from beginning to end for all quotations and Tenders. 4. Chairing of Site Inspection meetings, Tender Briefing sessions and Bid Specification Committee meetings. REASON FOR LEAVING: Resigned due to obtaining a promotion position at the CMA. ___________________________________________________________________________________ EMPLOYER: DEPARTMENT OF RURAL DEVELOPMENT & LAND REFORM Shared Service Centre: KwaZulu-Natal (Corporate Support Services) Supply Chain Management Unit (Acquisition Management) DATES: 01 December 2005 – 31 March 2013 (Position Held: Senior Supply Chain Management Practitioner) DUTIES: 1. Supervision and People Management of the entire Procurement Team i.e. twelve (12) staff members in the Acquisition (Procurement) Management unit (which includes Permanent/Full-Time officials, Interns and Temporary/Contract Staff). 2. Provide an efficient and effective Support Service in terms of Administration, Procurement and Supply Chain Management for fourteen (14) client offices/business units in the KwaZulu-Natal Province. 3. Compilation of specifications, Tender and contract documentation for various projects from R 30,000 up to R 15 million (e.g. Civil Engineering, Building Construction, Fencing, Office consumables, I.T hardware and software, Promotional and marketing materials etc.). 4. Training and assisting staff and client offices/business units with regard to Supply Chain Management and procurement related matters. 7 5. Determine Human Resource developmental needs of staff in the Supply Chain Management unit, which includes the evaluation and identification of training requirements. I also conducted regular one-on-one training sessions with staff members. I conducted performance assessments on a quarterly and annual basis for permanent officials in the SCM unit through the HR EPMS (Employee Performance Management System). 6. Check the Terms of Reference, requisitions, memoranda and specifications received from various client offices/business units for compliance (and alignment with Budgets) and delegate to staff accordingly. 7. Compilation of specifications, tender/bid and contract documentation for various projects from R 30,000 up to R 15 million (e.g. Civil Engineering, Building Construction, Fencing, Office consumables, I.T hardware and software, Promotional and marketing materials etc). 8. Check all aspects of work prepared by subordinates (e.g. Bid Invitation documents) for correctness and forward to the Senior Manager for approval. Check submissions and memoranda prepared by subordinates for correctness (prior to inclusion on the agenda for either the Bid Evaluation Committee or the Provincial Bid Adjudication Committee). 9. Ensure that the Acquisition Management Unit complies with all the Service Level Agreements that are in place, and continuously strive to ensure that timeframes are met as per the Service Level Agreements. 10. Management of the public tender opening process for all quotations and bids on closing dates. 11. Chairing of Site Inspection meetings, Tender Briefing sessions, Bid Specification Committee meetings and Bid Evaluation Committee meetings. 12. Provide advice and guidance to the Bid Evaluation Committee and the Provincial Bid Adjudication Committee panel members (with regard to Supply Chain Management and procurement policy and procedures). 13. Supervision of the Department’s Provincial Suppliers Database and ensuring that service providers comply with all the prescribed Supply Chain Management requirements. 14. Provide Acquisition Management input at MANCO (Management Committee) meetings, as well as in the Strategic Planning and Operational Planning meetings. 15. Performing various Project Management and Events Management duties for Departmental events in the KZN Province (e.g. Title Deed Handover Celebrations, KZN Economic cluster events, Land and Agrarian Indabas, Imbizos etc) 16. Appointed as Chairperson -) of the Department of Rural Development & Land Reform Provincial Suppliers Database Accreditation Committee. REASON FOR LEAVING: Resigned due to obtaining a promotion to a Provincial Government agency. _______________________________________________________________________________________________________________ 8 EMPLOYER: KWAZULU-NATAL DEPARTMENT OF HEALTH Central Supply Chain Management Directorate DATES: 28 October 2002 – 30 November 2005 POSITION HELD: Supply Chain Officer REASON FOR LEAVING: Resigned due to obtaining a promotion. CONTACTABLE REFERENCES CONTACT PERSON: Mr. Rowyn James (Previous Manager) (Race Director) Tel.: - Mobile: - COMRADES MARATHON ASSOCIATION Email:- CONTACT PERSON: Mrs. Lingiwe Nyamande (Previous Manager) (Chief Financial Officer - CFO) Tel.: - TRADE & INVESTMENT KWAZULU-NATAL Email:- CONTACT PERSON: Mrs. Pauline Muller (Previous Manager) (Deputy Director – Supply Chain Management) Tel.: - DEPARTMENT OF RURAL DEVELOPMENT & LAND REFORM Provincial Shared Service Centre-KZN Email:- CONTACT PERSON: Mr. Thabani Ndlovu (Previous Manager) (Chief Financial Officer - CFO) Tel.: - Mobile: - KWAZULU-NATAL PROVINCIAL TREASURY Finance & Supply Chain Management Email:- 9