Alabi Mariam Omowumi

MARIAM OMOWUMI ALABI EXECUTIVE VIRTUAL ASSISTANT Manama, Bahrain | Email | Linkedin PROFESSIONAL SUMMARY Detail-oriented Executive Virtual Assistant with 3+ years of experience supporting executives and business operations across multiple industries. Skilled in managing administrative workflows, organizing digital records, coordinating communication, and using productivity and CRM tools to support efficient operations. Known for reliability, discretion, and attention to detail, with the ability to manage multiple priorities in fast-paced environments. Adept at providing structured support that helps leaders stay organized, focused, and productive while contributing to overall business growth. KEY ACHIEVEMENTS • Improved executive workflow efficiency by 35-50% by reconstructing calendars, filters, rules, and inboxes systems. • Reduced task turnaround timeby 30% by introducing automated reminders and structured task boards. • Managed 200 – 2000+ client users with 95-100% satisfaction through organized remote support operations. • Cut communication delays by 35-40% by redesigning internal & client communication processes. • Coordinated events, meetings, or webinars with 98% on time delivery and flawless logistics. • Improved data accuracy by 25-40% by implementing tracking systems, templates, and documentation SOPs. SKILLS • Communication and interpersonal skills • Reliability and accountability • Focus and concentration • Tech Savvinnes & Digital Collaboration • Problem Solving & Adaptability • Ability to multitask and prioritize duties • Confidentiality and professionalism TECHNICAL SKILLS • Executive Email & Calendar management • Data entry, Reporting & Documentation • Task & Workflow Coordination • Meeting Support, Note-taking & Follow-up • Confidential Admin Support TOOLS & SOFTWARE EXPERTISE • Microsoft Office Suite • Microsoft Teams & Zoom • Loom, Slack, Trello, Asana, Calendly • Canva • Apollo.io, Lemlist • • • • • • • • • • • • Organization and time management Attention to detail, accuracy, and consistency Team-oriented with the ability to work independently Transaction management & Expense tracking Team collaboration Stakeholder & relationship management Time Management • • • • • Bookkeeping, invoicing and expense tracking CRM & Database Administration Travel Planning & Logistics Process Optimization & Digital Organization Remote Team Support • • • • Google Workplace CRM systems (Hubspot, Freshdesk & Zendesk) AI Tools (ChatGPT, Gemini, Copilot) Database Management Tools • PROFESSIONAL EXPERIENCE Personal Administrative Assistant – Waheeda Cooperation (Remote) May 2024 – Present Created simple systems to track and store documents properly. This helped improve accuracy and made records easier to manage. Organized and improved email systems for executives. This reduced delays in communication and made daily work faster and more efficient. Managed meeting schedules, webinars, and travel plans across different time zones. Ensured everything was well organized with no scheduling conflicts. Prepared, organized, and submitted documentation packages on behalf of executives, reviewing files for completeness and accuracy before submission to ensure compliance with required standards. Used Excel to build and maintain structured tracking logs to monitor document submission status, deadlines, and follow-up actions, ensuring no task or deadline was missed. Executive Virtual Assistant – BlackBird Media & Ai Automation Jan 2024 – April 2024 • Provided direct administrative support to senior leadership, managing high-volume workflows across multiple time zones with precision and discretion. • Coordinated calendars, meetings, webinars, and deadlines with 98% accuracy and zero conflicts. • Conducted data entry and research to support organizational operations. • Prepared reports and documentation to track event participation and outcomes. • Made calls and followed up with clients to confirm event registration and engagement. EDUCATION National Open University of Nigeria, Lagos, Nigeria • B.Sc. in Mass Communication CERTIFICATION & TRAINING Digital Marketing Certificate in Virtual Assistant Certificate in Data Analytics Data Entry & Record Keeping QuickBooks Online ProAdvisor - 2016 - 2020 International Institute of Digital Marketing Studies (IIDMS) Remote With Light Brattle Multiconcepts Consult Brattle Multiconcepts Consult Intuit QuickBooks Online