Aiswarya P N

 AISWARYA P N Sr. Administrative --Skype Id: aiswaryanarayanan1988 Personal Details Husband Name : R Sivasakthi Current Address : #31, Viventa Residency layout, Ramakrishnapura, Anekal Road, Chandapura, Bangalore-562106 Mobile No: : - DOB : 3rd Dec 1988 Sex : Female Marital Status : Married Nationality : Indian Passport No. : H- PAN A/C No. : ANNPA1495M Aadhar No :- Languages Known English, Hindi, Tamil, Malayalam, Kananda. Profile 10 years 9 months of experience in Administration, Employee engagement, and strategic management activities. Having ability to handle Office & site Administration, Maintaining records & documentation, Policies formulation & Implementation, and Proficient in Microsoft Office products. Education 2008 – 2011 / Graduation BA Travel & Tourism from Saga Institute of Management Studies, Kerala with 68% mark. 2008 – 2009 / Diploma Airport Management and customer care from Aptech Avalon Aviation Academy, Cochin with 75% mark. My Skills & Motivations Google Docs. Microsoft Office: Excel, Word, and PowerPoint and Outlook Calendars. Ability to work in a self-directed, organized manner. An organized approach and excellent time management skills. Planning and execution Good communication skills. The ability to use own initiative. Problem-solving and decision-making abilities at any practical situation. Negotiation skills and the ability to influence people Experience & Responsibilities Feb 2020 – Feb 2021; Deputy Manager-Administration Artificial Learning Systems India Private Limited, Bangalore Overseeing and agreeing contracts and providers for services including lease, security, housekeeping, AC maintenance and so on. Supervising multi-disciplinary teams of staff including cleaning, maintenance and security. Ensuring that basic facilities of the staff include water, space management, stationary and so on. Drafting reports and making written recommendations as per the management instructions. Asset management including technical & non-technical items. Taking care of office budget and vendor management. Dec 2016 – Jan 2020 : Sr. Executive -Administrative Narayana Hydayalaya Limited, Bangalore Organize and supervise other office activities like Housekeeping, security, CCTV, pantry & office cleanliness, ensuring proper stock of pantry items and regular stock taking, Keeping & maintaining stationery stock. Ensure buildings meet health and safety requirements and that facilities comply with legislation. Plan for future development in line with strategic business objectives direct, coordinate and plan essential services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling Monitoring space allocations and providing efficient space use. Develop and implement Housekeeping systems and procedures Maintain the confidentiality and security of all data and information relating to the facility Conduct new employee orientation, providing biometric access, ID card and exit interviews, forward employee materials to Human Resources. Taking care of Asset management. Vendor Management. Taking care of travel & accommodation arrangements (BTA include Visa processing). Responsible of reviewing and managing office budget and expenditure. Ensure operations adhere to policies and regulations. Taking care of Meeting arrangement. Monitoring & renewal of AMC contracts, pest control & regularity of visits etc., Handling Telecom Related Issue, Preparing Gate Pass as per requirement, Office courier management & so on. Assigning the duties and responsibilities to the security & housekeeping staff and taking care of their attendance & payroll. Taking care of First Aid to the employees. Ensure timely refilling & service ability of Fire Extinguishers. Organizing meetings, birthday celebrations, farewell & team outing Jan 2015 – July 2016: Admin & Facilities Executive Odessa Technologies, Bangalore. Key role in handling the petty cash. Arranging and facilitating accommodation for Expats & local staff, if required. Taking care of Transportation and Canteen facility for the Employees. Keeping records of Visiting Cards, Utility Payments, Printing of Stationary. Handling complete Facilities and infra-structure of office and liaising with contractors and interiors for the same. Managing Housekeeping, pantry & office cleanliness, ensuring proper stock of pantry items & regular stock taking, Keeping & maintaining stationery stock. Taking care of Dongles & Sim card Connections. Handling office bills, Follow up with finance department for payment & Bill Tracking and operation. Vendor Management (including Liaison with Suppliers and Competitive Pricing). Handles sensitive and extensive confidential information. Monitor existing documents to ensure they remain through, accurate and up-to-date. Inward &Outward Courier Handling. Taking care of Employee Health Insurance. Taking care of Salary account opening for new joiners. Updating Assets List of the company. Working as part of a team and supporting the staff. Responsible for the day-to-day tasks and general affairs of the office. Monitoring AMC contracts, pest control & regularity of visits etc., Handling Telecom Related Issue, Preparing Gate Pass as per requirement, Office courier management. Respond to email & Calls enquiries from the general public. Calendar management, arranging meetings and coordinating with conference room and executive services as may be needed. Taking care of BTA, Arranges extensive domestic and international travel & hotel arrangement, including obtaining passports and visas when necessary, while checking low cost options. Ensuring hotels are arranged within the eligibility as per company policy for employees & clients.  Front faced the ISO Audit (Admin). Monthly updating of the Leave records of all the Employees on the Biometric System & following up for the Leave applications with the Employees. On board & Exit formalities of Employees. Maintaining the records of the employee by maintaining their personal file. Preparing & issuing HR letters with the approval of HR Head (Address Proof Letter, Reliving Letter & Experience Certificate). Conducting training for new joiners regarding leave policy, Medical insurance and corporate behaviors. Organizing Corporate Events, Monthly Employees Birthday Celebrations, employees work anniversary & other extracurricular activities. Supporting Recruitment Team at Campus for Campus Selection Drive. Jan 2014 – October 2014: Sr. Administrative Petrogold Heavy Engineering & Technical sources Pvt. Ltd, Bangalore. Prepare and disseminate correspondence memos and forms. Coordinating with Management & other Departments. Accurate update of Organization Chart & Contact List. Taking care of attendance & employee payroll Calculation. Follow up with consultancy for the registration for PF & ESI. Updating Daily report of employees & materials to the Management. Keeping records of Visiting Cards, Utility Payments, Printing of Stationary. Key role in handling the petty cash. Ordering office stationery supplies Handling office bills & Vendor bill payment Coordinating with Auditor for audit and government related issues. Taking care of interviews & new joiners. Taking care of Salary account opening of or new joiners. Feb 2012 – Dec 2013 : Admin cum Secretary to PD Shimizu Corporation India Pvt. Ltd, Bangalore. Dealing with telephone and email enquiries of Project Director and Deputy Director. Coordinating mail-shots and similar publicity tasks keeping diaries and arranging appointments Taking care of Calendar management, arranging meetings and coordinating with conference room. Scheduling and attending meetings, creating agendas and taking minutes of meeting. Typing and word processing. Continue update of the work progress of site with the presentation, excel reports & photos. Circulating Agendas & Report. Keeping records of organizations activities. Arranging and facilitating accommodation for Expats & local staff, if required. Arranging in-house and external events. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Completes projects by assigning work to clerical staff- following up on results. Taking care of BTA, Arranges extensive domestic and international travel & hotel arrangement, including obtaining passports and visas when necessary, while checking low cost options. Taking care of Transportation and Canteen facility for the Employees. Working as part of a team and supporting the staff. Responsible for the day-to-day tasks and general affairs of the office. In absence of HR, taking care of basic HR activities. August 2010 – Jan 2012 : Administrative Assistant Apple Design & Fit out Pvt. Ltd., Bangalore Managing Office suppliers & stocks. Welcomes visitors by greeting them, in person/telephone;  Photocopying, and printing or scanning information. Typing or doing data entry for a variety of documents etc. Scheduling appointments. Coordinating meetings and other activities. Document Filing. Taking care of travel arrangement of employees. Attendance manually updating on the system. Taking care of Housekeeping staff & cleanliness of office premises. September 2009 – June 2010: Management Trainee Universal Aviation Services Pvt. Ltd., Mumbai International Airport (Training) Updating daily attendance of the employees assigned at different airlines. Follow up for the airport entry pass with airport authority of Sahara Airport Mumbai. Daily update of the complaints & new task from airlines management to the Airport Manager and head office. Ordering office supplies include uniform. MY STRENGTHS Hard working, ability to meet deadlines. Strong organizational skills. Presentation skills and attention to detail. The ability to manage pressure and conflicting demands and priorities tasks and workload Adapt myself to different environments comfortably. A very fast learner and can grasp new concepts quickly. Ability to learn new Technologies. I hereby declare that all information presented above is true to the best of my knowledge. Thanking You (Aiswarya P.N)