Adnan Niaz

ADNAN NIAZ Phone: - Email:- Date of Birth: 08/24/1972 Gender: Male Marital Status: Married Address: House no 121, D Block, Sector 4, Airport Employees Housing Society., Rawalpindi, Punjab. Nationality: Pakistan  Work Experience October 2005 June 2014 Document Controller Bahria Town (Pvt) Ltd. Rawalpindi, Punjab 1. Document Management: - Implement and maintain document control processes and procedures. - Develop and maintain a comprehensive filing system and computer database for all documents to be retained in the document control center. - Manage the process of distributing documents and ensuring that all personnel have access to the latest revisions. 2. Document Control: - Review and update technical documents (e.g., manuals and workflows). - Distribute project-related copies to internal teams. - File documents in physical and digital records and ensure appropriate storage. - Retrieve files as requested by employees and clients. - Manage the flow of documentation within the organization. 3. Quality Assurance: - Ensure that all documentation meets formal requirements and required standards. - Ensure proper document classification, sorting, filing, and proper archiving. - Review and recommend improvements to existing document control procedures. 4. Record Keeping: - Maintain detailed and organized records of all documentations. - Ensure all documentation is transmitted in accordance with the company?s document transmittal procedures. - Monitor processes and ensure that all practices comply with company standards and regulations. 5. Collaboration and Communication: - Work with project managers and other team members to ensure project success. - Liaise with and distribute project-related information with all levels of the project team and potentially external parties. - Respond to inquiries regarding document control and documentation procedures. 6. Compliance and Auditing: - Assist with audits and quality checks to ensure that the documents comply with legal, regulatory, and organizational requirements. - Support compliance with ISO or other standards, if applicable to the organization. 7. Reporting: - Generate and distribute regular reports and updates on the status of documents. - Maintain confidentiality around sensitive information and terms of agreement 8. Technical Skills: - Proficient use of document management software, such as Microsoft Office, SharePoint, or specialized software like Aconex, Documentum, etc. - Convert paper documents to digital forms and manage the digitalization process. 9. Training: - Train employees on records management procedures and policies, which include documentation, retention, retrieval, destruction, and disaster recovery. 10. Continuous Improvement: - Analyze and improve document control system processes to enhance workflow efficiency. March 2005 September 2005 Assistant Supervisor Descon Engineering (Pvt) Ltd. Lahore, Punjab 1. Staff Management: - Supervising administrative staff and delegating tasks as necessary. - Conducting performance evaluations and making recommendations for improvement. - Organizing staff schedules, managing time-off requests, and ensuring appropriate coverage. - Training new employees and providing ongoing support and mentorship to current staff. 2. Workflow Management: - Ensuring that office operations are efficient and effective. - Implementing office policies and standard operating procedures. - Managing and improving the filing and documentation systems for efficient record keeping. - Monitoring office supplies and coordinating maintenance of office equipment. 3. Communication: - Serving as a point of contact for internal and external stakeholders. - Communicating with upper management to keep them informed of office activities and issues. - Addressing any inquiries from employees or clients and resolving issues that may arise. 4. Administrative Tasks: - Overseeing the handling of mail, phone calls, and other forms of communication. - Preparing reports and presentations as required. - Organizing and coordinating meetings, including preparing agendas and taking minutes. - Handling confidential documents and ensuring they are stored securely. 5. Financial Responsibilities: - Assisting with budget preparation and expense management. - Overseeing the processing of invoices and tracking payments. - Managing petty cash and conducting regular audits to ensure compliance with financial policies. 6. Compliance and Safety: - Ensuring compliance with company policies, as well as local, state, and federal regulations. - Implementing and monitoring health and safety policies. - Conducting regular safety inspections and coordinating emergency procedures. 7. Problem Solving: - Identifying operational problems and implementing solutions. - Handling conflicts and making decisions under pressure. 8. Project Management: - Overseeing and contributing to office projects. - Coordinating with other departments or teams to ensure project deadlines are met. 9. Continuous Improvement: - Regularly reviewing and updating office procedures to improve efficiency. - Staying up-to-date with the latest office management technologies and trends. June 2000 April 2001 Internship Generic Information System (GIS) Rawalpindi, Punjab I have been working as a client executive officer in Generic Information Systems (GIS) during my MBA program. It was a web-based company and my job there was to host the clients and market the web.  Education June 2000 August 2002 Marketing & IT - Preston University MBA Rawalpindi, Punjab.  Language English Urdu ⌛ Hobbies Reading Books Gardening Surfing The Internet  Referees Available on Request Playing Cricket