Remote Office Assistant full time

Coalition Technologies is seeking a reliable, detail-oriented, and highly organized Remote Office Assistant to support administrative, bookkeeping, billing, reporting, data entry, and internal operations tasks. This role is ideal for someone with strong communication skills, discretion, attention to detail, and a willingness to learn and grow within a fast-paced remote work environment.

As an Office Assistant, you will help support daily administrative operations, assist with entry-level bookkeeping, organize client documents, support internal reporting, and help maintain accurate company records. This position offers strong growth potential for the right candidate, including opportunities for advancement within the Accounting team or other departments.

As an Office Assistant, your duties will include:

• Answering phones and emails
• Completing entry-level bookkeeping tasks, including recording expenses, organizing receipts, and maintaining transaction records
• Resolving billing issues with clients and internal team members
• Providing account access, usage reports, data analysis, and other ad hoc support for team members
• Supporting quality assurance checks for internal and client-facing reports
• Organizing new client contracts, creating invoices, and processing client payments
• Contributing to internal database maintenance, upkeep, and data entry
• Researching, ordering, and distributing company-wide gifts two to three times per year
• Organizing company events, competitions, and special projects throughout the year
• Facilitating company holiday calendars, time-off calendars, and schedule variation calendars

The ideal candidate will have:

• Willingness to learn, grow, and collaborate with the team and company as a whole
• Excellent verbal and written communication skills
• High level of discretion, ethics, and trustworthiness
• Strong attention to detail and organizational skills
• Ability to support administrative, bookkeeping, billing, reporting, and data entry tasks
• Innovative thinking and willingness to challenge existing methods when improvement is possible
• Availability to work 40 hours per week, Monday through Friday, 9:00 a.m. to 6:00 p.m. Pacific Time
• Reliable remote workspace with a fast computer, quality internet, camera, microphone, and speakers

The following experience is preferred but not required:

• Intermediate spreadsheet skills
• Experience with bookkeeping or financial record keeping
• Experience with Google Sheets, Microsoft Excel, QuickBooks Online, and Google Workspace
• Experience supporting billing, invoicing, reporting, data entry, or administrative operations

Coalition Technologies is a fully remote company. Our team works remotely with the support of time tracking software, structured communication, and a company culture designed to help remote team members succeed. We have supported remote team members for more than a decade and welcome qualified applicants from around the world.

This position offers a strong opportunity for growth. Successful Office Assistants at Coalition Technologies have advanced quickly and earned promotions within the Accounting team and across other departments.

For candidates located in California, New York, Washington, and Colorado, the starting base pay for this position ranges from $15 to $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. For candidates outside of California, New York, Washington, and Colorado, compensation may fall outside the listed range.