Position Summary
WiscoREIA is a fast growing statewide real estate investor association with 11 monthly meeting locations, live events, webinars, case studies, workshops, and multi day conferences.
We are seeking a highly organized, detail driven, assertive Operations & Events Manager who will sit between the Owner and the Admin Manager and become the accountability engine of the organization.
This role is responsible for making sure every meeting, speaker, webinar, workshop, and special event is fully prepared, fully coordinated, and fully executed on time without things falling through the cracks.
This is not a passive assistant role.
This is a leadership role that requires strong communication skills, initiative, follow up, structure, and a natural “squeaky wheel” personality.
Hours & Compensation
Part time role approximately 20 hours per week
Long term growth opportunity
Competitive hourly pay based on experience
Core Responsibilities
1. Event & Meeting Production Management
Manage all monthly meetings, webinars, workshops, and multi day events by:
Collecting speaker information, bios, headshots, presentation titles, summaries, and equipment needs
Coordinating directly with speakers, case study presenters, and meeting hosts
Confirming dates, times, formats, and logistics
Tracking deadlines and making sure nothing is missed
Creating and maintaining standardized checklists and timelines for every event
Ensuring every meeting and event is “marketing ready” well in advance
2. Host & Speaker Communication Hub
Serve as the central communication bridge between:
Meeting hosts
Speakers and presenters
Admin Manager Kitjan
Owner
You will make sure all information flows cleanly, completely, and on time.
You will chase missing information.
You will follow up.
You will enforce deadlines politely but firmly.
3. Admin Team Oversight
Provide leadership and task oversight to Admin Manager Kitjan by:
Assigning tasks
Setting deadlines
Verifying completion
Maintaining systems and checklists
Preventing things from falling through the cracks
Keeping operations moving forward without owner micromanagement
4. Systems & Process Development
Help document, improve, and enforce:
Event workflows
Speaker onboarding processes
Meeting production timelines
Internal communication procedures
Quality control standards
Required Skills
Strong spoken and written English
Confident verbal communication skills
Excellent follow up and accountability skills
Highly organized and detail oriented
Comfortable managing people and enforcing deadlines
Proactive, assertive, and consistent
Comfortable communicating with business owners, investors, and speakers
Experience in operations, project management, or event coordination preferred
Personality Fit
We are looking for someone who is:
A natural organizer
A polite but persistent follow up machine
Detail obsessed
System minded
Comfortable being “the squeaky wheel”
Not afraid to manage people
Calm, firm, and structured