Your responsibilities include:
Billing & Invoicing Execution
- Coordinate monthly billing cycles by confirming time entries across all timekeepers
- Prepare, review, and finalize pre-bills before submission
- Ensure invoices are accurate, compliant, and aligned with client-specific requirements
- Submit invoices on time, following strict billing guidelines and deadlines
- Open and maintain new matters with correct billing structures and rates
- Support reporting and tracking of billing performance metrics
Insurance Defense
- Billing Process high-volume invoices (350–420/month) with strict adherence to carrier guidelines
- Ensure all documentation, approvals, and expense rules are met
- Identify and resolve billing issues before submission to prevent reductions
- Navigate and manage submissions across multiple e-billing platforms
Corporate & Transactional
- Billing Handle a mix of recurring and ad hoc billing requests
- Execute urgent, time-sensitive invoices tied to deal closures or settlements
- Manage flat-fee billing arrangements and custom billing structures
- Prioritize effectively between high-volume and urgent transactional work
Accounts Receivable Support
- Monitor incoming payments and deduction notices via shared inboxes
- Review and track invoice reductions (50–100/month)
- Maintain and update AR tracking systems using Excel functions (VLOOKUP/XLOOKUP)
- Provide summaries of outstanding issues and upcoming deadlines
- Research invoice statuses through e-billing portals
Accounts Payable Support
- Manage AP inbox and process incoming expense requests
- Accurately input and code expenses into internal systems
- Ensure all receipts and documentation are properly stored and accessible
- Upload payment data into systems like Bill.com
- Assist with processing and escalating payment requests
Want to Know More About the Client?
Our client is a rapidly growing corporate law firm known for delivering high-touch legal services to small and middle-market businesses across the United States. With offices in multiple major cities, the firm advises entrepreneurs, executives, and investment groups on complex matters including mergers and acquisitions, securities offerings, litigation, financing, and corporate governance. Their multidisciplinary team works closely with clients to anticipate challenges, solve problems proactively, and provide strategic legal guidance across a wide range of
industries.
Joining the team means becoming part of a collaborative environment where organization, trust, and professionalism help drive the success of both the firm and its people.
Company Culture and Core Values:
Our client believes in working hard, bringing high energy, and getting the job done—no excuses. They thrive on growth and intentionality where top-notch service comes first, but that doesn’t mean they don’t enjoy the ride. They want to work with other like-minded winners who focus on
the results
Here’s what matters most to them:
- ✅ High Intentionality – Putting in your everything, every time. Lead with your actions not your words
- ✅ Results-Driven – Going above and beyond, taking full ownership. You either give results, or excuses.
- ✅ Professionalism – Showing up as an A-Player in all of your actions even when you don’t feel 100%. Especially when dealing with Clients
- ✅ Relationship-Focused – Hallmark of everything we think and do
If you’re ready to be part of a fast-paced team that values hard work and good vibes, this is the place for you!
Perks:
- 13th Month Bonus
- Permanent work-from-home / remote set-up
- Health insurance
- Great starting salary
- Growth opportunity
- Performance-based raises
- Prizes and bonuses
Time
- Full-time; Monday-Friday 9am to 6pm EST
Miscellaneous
- Attire - business casual when in meetings
- Professional setup
- Clean background
- Good camera
- Good microphone
- Strong wifi
Tech Stack
Must-have:
- Microsoft Office Suite – Outlook, Excel, Teams
- Microsoft Excel – Data tracking, reporting
- Zoom – Internal and external communication
Highly Preferred:
- Carrot (Billing Platform) – Primary system used for billing workflows
- E-Billing Platforms – LegalX, Legal Exchange, Tymetrix 360, CounselLink, Legal Tracker, LSS
- Bill.com – Accounts payable and payment processing
Compensation
- Fixed Rate: $9,600 to $14,400/yr