L2 - Junior Virtual Assistant (Business Administration & Process Admin) full time

Growe Supply | Remote | Full-Time | $350-400/month starting

THE OPPORTUNITY

We're hiring the administrative engine of our Finance & Admin function. You'll own everything that keeps our back-office running without friction—document management, SOP documentation, administrative follow-ups, reporting, scorecard maintenance, and general workflow administration. You're not a bookkeeper. You're the person who makes sure every document is where it should be, every process is documented, and every submission is done on time. Within 6-12 months, you'll be running our entire business administration function autonomously.

This works if: You're organized to a fault, love creating systems and documentation, and are excellent at follow-through.

This doesn't work if: You struggle with repetitive admin tasks or need constant reminders to follow up on things.

WHAT YOU'LL DO

Daily tasks (70%):

• Maintain and organize all company documents and files across Google Drive
• Transcribe video-recorded processes into written SOPs
• Follow up on outstanding admin tasks and chase internal team members until closure
• Update and maintain company scorecards and reporting dashboards
• Clear administrative backlogs systematically
• Act as go-to person for all document submissions (regulatory, vendor, internal)
• Monitor and replenish warehouse and office supplies when stock falls below threshold

Monthly tasks:

• Generate operational reports and summaries for leadership review
• Audit document filing systems for accuracy and completeness
• Maintain SOP library and flag outdated processes for updating

Documentation tasks (30%):

• Transcribe processes into SOPs using our GitBook template
• Build Trello task cards for each workflow step linked to SOPs
• Maintain and update existing SOPs as processes evolve
• Support async onboarding infrastructure across all company functions

CAREER SYSTEM

L2 (Junior) <- You start here | $350-400/month

L3 (Senior) <- Most reach in 6-12 months | $600-800/month + profit sharing

L4 (Lead) | $1,000-1,500/month + profit sharing

L5 (Principal) | $2,000+/month + profit sharing

Promotions: When you're ready, you request it. You hire and train your replacement. Pass = promoted. Don't pass = return to current level, try again in 6 months.

First 90 days: Trial period for both of us with frequent feedback.

WHO GETS PROMOTED

• Self-directed: "Manager of one" mentality
• Follow-through obsessed: When you take on a task, it gets done. No exceptions.
• Strong communicator: Clear documentation the whole company relies on
• Detail-oriented: Documents, submissions, and scorecards must be accurate every time
• Proactive: You catch issues before they become problems
• Systems thinker: Naturally sees how to improve processes and controls

REQUIREMENTS

Must have:

• Advanced English (reading and writing)
• Exceptional organizational skills and attention to detail
• Reliable internet + dedicated workspace
• Fast learner (Google Workspace, Trello, Xero)
• Strong follow-up instincts—you chase outstanding items proactively, not reactively

Nice to have:

• Additional languages (Burmese, Mandarin, Thai, Tagalog, Vietnamese)
• Previous business administration or documentation experience
• SOP creation or project management tool experience

Location: Remote, GMT+8 preferred

COMPENSATION

Base: USD$350/month (176 hrs/month, 9.30am-6.30pm GMT+8, Mon-Fri, excl. public holidays)

Bonus: Up to $50/month for outstanding performance

Process: Screen (3 days) -> 1st Interview with Leader (45 min) -> 2nd Interview with Founder (45 min) -> Decision (2 days)

We're hiring 1 person this quarter. If you're hungry to learn and grow, we want to meet you.

— The Growe Supply Team