We are looking for a proactive and highly organized Executive Assistant to manage email inboxes, coordinate calendars, and support an executive in staying focused on high-level priorities. This is a part-time role ideal for someone reliable, detail-oriented, and experienced in fast-paced executive support environments.
🕒 Job Type: Part-time (20 hours/week)
💰 Salary: $3.00 - $6.50 (depending on experience) per hour
🌍 Remote
⏰ Working Hours: TBD, within UK business hours
𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬:
• Manage and organize email inboxes in Outlook
• Maintain and coordinate calendars and appointments
• Schedule, organize, and manage meetings, including sending invitations, preparing agendas, and taking notes
• Use Beeper to monitor and manage messages across multiple communication channels
• Assist with social media management, including monitoring messages, responding to inquiries, and supporting content-related activities
• Track action items and ensure tasks are completed on time
• Help the executive stay focused on high-level decisions, strategic initiatives, and revenue-generating activities by protecting their time and managing priorities effectively
• Provide daily and weekly updates and reports
• Perform general administrative and executive support tasks as assigned
• Perform other personal assistant duties and responsibilities as assigned
𝐖𝐡𝐚𝐭 𝐖𝐞'𝐫𝐞 𝐋𝐨𝐨𝐤𝐢𝐧𝐠 𝐅𝐨𝐫:
• Proactive and able to take initiative without constant direction
• Strong decision-making and problem-solving skills
• Clear and professional English speaking and writing skills
• Detail-oriented and able to identify issues early
• Reliable and consistent with follow-ups and task updates
• Highly organized and able to manage multiple priorities
• Able to maintain structure and order in a fast-paced environment
• Strong team coordination and task management experience
𝐆𝐨𝐨𝐝 𝐭𝐨 𝐇𝐚𝐯𝐞:
• Familiarity with Fyxer AI for inbox triage
• Experience in the business coaching or accountancy sector
𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐝 𝐄𝐱𝐩𝐞𝐫𝐢𝐞𝐧𝐜𝐞:
• Proven experience as a Personal Assistant or Executive Assistant
• Proficient and efficient in email and inbox management
• Experienced working across Microsoft 365 applications
• Experienced preparing daily or weekly summary reports
If this sounds like a good fit, let's connect!