We are looking for a high-impact Chief of Staff to act as a strategic partner and collaborator with our C-level team. This role is designed for a "force multiplier", someone who can seamlessly blend high-level executive support with Project Management.
If you are a process-oriented professional who thrives on keeping things organized, are excellent at closing loops, and ensuring no project milestone is missed, you’ll fit right in. We need someone proactive, tech-savvy, and ready to navigate high-level operations in a fast-paced environment.
WHAT YOU WILL BE DOING
Executive Support & Strategic Coordination
- Calendar & Meeting Lifecycle: Manage complex C-suite calendar, prioritizing high-value engagements and ensuring leadership is briefed and prepared for every meeting.
- Communication Hub: Act as the primary gatekeeper for incoming calls and emails, filtering priorities and gathering critical data from stakeholders to keep workflows moving.
- Administrative Excellence: Handle the "gears" of the executive office - from complex document management and filing to coordinating signatures and maintaining strict confidentiality.
- Maintain strict confidentiality with sensitive client and business information while demonstrating professionalism.
- Communicate with clients regarding questions, updates, and relevant matters related to their cases.
Project Management & Operations
- Project Oversight: Own the lifecycle of internal projects, tracking milestones, managing deadlines, and ensuring team accountability from planning to execution.
- Workflow Optimization: Constantly look for ways to streamline "how we work" within Google Workspace and our internal project tools.
- Research & Organization: Conduct deep-dive research to support internal operations and strategic initiatives, presenting findings in organized, actionable formats.
WHAT WE WANT YOU TO HAVE
- At least three (3) years of solid experience as an Executive Assistant or Project Manager, specifically supporting teams or managing operational projects.
- Project & Sales Mindset: Strong time-management skills with the ability to organize, track, and drive multiple projects and sales tasks to completion simultaneously.
- Technical Proficiency: Power user of Google Workspace; ability to quickly master CRM software, AI tools, and Project Management tools (e.g., Asana, Monday, or ClickUp).
- Adaptability: A "wearer of many hats" who can pivot from administrative filing to high-level problem-solving without missing a beat.
- Communication: Exceptional verbal and written skills, with the ability to adjust tone and style for diverse audiences—from interns to C-suite.
- Traits: Meticulous attention to detail, process-oriented, and a proactive problem-solver who anticipates needs before they are even voiced.
- Reliability: Absolute discretion with sensitive business information and a commitment to punctual, consistent performance.
Minimum Technical and Work Environment Requirements:
- Internet Connection:
- Primary internet connection with a minimum speed of 15 Mbps.
- Backup internet connection with at least 10 Mbps.
- Backup connection must be capable of supporting work during a power outage.
- Primary Device:
- Desktop or laptop equipped with at least:
- Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
- A minimum of 8 GB RAM.
- Backup Device:
- Must meet or exceed the performance of an Intel Core i3 processor.
- Must be functional during power interruptions.
- A functioning webcam.
- A noise-canceling USB headset.
- A quiet, dedicated home office space.
- Peripherals and Workspace: A smartphone for communication and verification purposes.