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Service Summary
The Accounting Coordinator will undertake a wide range of tasks covering accounts payable, accounts receivable, loan administration, and other general finance administration. This role is integral to the efficient operation of the business and ensuring our clients and law firm partners continue receiving outstanding service. The company’s business centres around the accurate processing of law firm invoices and the recording of repayments.
Service Deliverables
Invoice Management: managing the pipeline of payments, including updating systems and loan statuses.
Payment Processing: set up and submission for approval of vendor invoices and payments, including contractor payments.
● Client Invoicing and Repayment Management: managing client invoice processing, tracking repayments, and updating the repayment register.
Bank and Account Management:
Daily bank reconciliations
Repayment tracking
Bank account confirmations
Loan Management:
Loan Administrator: working out partial/final repayments, closure of client accounts, and communication with other third parties where necessary.
Loan Reconciliation and Reporting: reviewing loans and ensuring systems match and anomalies are investigated.
Law Firm Liaison: Occasionally dealing with firms for refunds and other payment/banking confirmations.
Reporting:
Helping compile regular and ad hoc reports.
Customer Service:
Encompasses various dealings with clients and Law firms, including emailing invoices and remittance copies upon request and responding to customer queries regarding invoices.
Qualifications
At least 4 years of experience in Finance Operations / Administration
Experience working with Microsoft Excel, Xero essential, and experience with CRMs is highly regarded.
Excellent attention to detail with the ability to manage high-volume, repetitive numerical tasks accurately and efficiently.
Strong organisational and time management skills to handle multiple priorities and deadlines.
Effective written and verbal communication and interpersonal skills for professional interaction with clients, law firms, and internal stakeholders.
An analytical and problem-solving mindset, with the ability to identify and resolve discrepancies in financial data.
Demonstrated professionalism, integrity, and accountability when handling sensitive financial information.
Ability to work both independently and collaboratively in a small team environment.