Sahil Petkar

JOB DESCRIPTION JOB TITLE: Facilities Manager DIVISION: Facilities Maintenance DEPARTMENT: Physical Plant SECTION: 1. Basic Function: Directs, coordinates and supervises the activities of O&M contractors and in house staff performing the operation, maintenance and repair on various facilities on AUB campus. His scope includes buildings, service equipment, absorption chillers, central pumping station and other utilities. Schedules preventive maintenance and organizes repair work. 2. Duties Performed: a. Directs and supervises maintenance contractors and AUB trade staff. b. Supervises periodic maintenance, servicing and inspection of equipment including central air conditioning, centrifugal and absorption chillers, heating and ventilation systems, plumbing fixtures, sewage systems, electrical fixtures and circuitry, pumps, motors, elevators, related instruments and controls, etc. c. Sets up the Planned Maintenance Program and schedules for all AUB campus facilities. Must compile, publish, implement, and measure the planned maintenance plan for all built or installed assets. d. Establishes corrective and emergency maintenance procedures. e. Reviews all facility maintenance contracts/agreements and ensure terms and conditions are implemented. f. Plans the need and feasibility of minor additions, modifications and alterations to existing facilities and equipment. Participates in the design of such modifications to ensure modified/new equipment and installations are maintainable as per university standards. g. Proactively coordinates with supervisors and heads of other sections, establishes standardized working relationship protocols. h. Prepares and manages the yearly budget for the section. Discusses the budget with supervisor, recommends and justifies any variances. i. Responds to, and resolves problems or complaints raised by building occupants in a systematic and professional manner with follow up correspondence and manual customer satisfaction surveys. j. Ensures contractors’ responsiveness to complaints and on-time professional work completion. k. Ensures safety of personnel and building tenants when performing jobs. l. Recommends and performs technical training to staff. m. Performs other related duties as required. Works with management to establish both permanent long-term and temporary short term section performance metrics. n. Works in coordination with various departments especially sister departments in Facilities for the smooth operation of the facilities under his custody. 3. Work Contacts: Regular contact with Departments Heads, Faculty and staff at all levels to exchange information, discuss and coordinate work. Frequent contact with outside contractors and suppliers. 4. Independence of Operation: Reports to the Director of Physical Plant. Works according to established policies and procedures, seeking guidance as needed. Completed work is subject to general review. 5. Supervisory Responsibility: Direct supervision of building trades technicians and contractors. 6. Physical Effort: Slight physical effort involving walking, standing, climbing stairs, minimal lifting; approximately 80% of working time. 7. Work conditions: Clean and pleasant indoor environment with exposure to prevailing weather conditions when on inspection rounds in various facilities and structures. 8. Minimum Qualifications: a. University Degree in an Engineering field preferably Mechanical or Electrical. b. 5 years experience in Operation & Maintenance management of educational facilities, office building, ...etc c. Experience in Building Management Systems (BMS), Computerized Maintenance Management Systems (CMMS) and central HVAC systems including centrifugal and absorption chillers. d. Understanding of energy management best practices and overall systems optimization. e. Good knowledge of English. Compiled by: Date: Approved by: Date: