Robert M. (Reese) Geigerman

Load ‘n Go (LNG) Support Tools – Knowledge Transfer LNG Overview General Attributes: - Needed for mills which transfer product to a distribution center without a planned stock transfer order Reason – limited storage space for staging Replaces COSMOS “One Case Load Sheet” New LNG process allows source system to create Stock Transport Order (STO) on SAP at time of loading Source system prints Bill of Lading with STO number printed SAP delivery, picking and shipment automated Truck can immediately depart for destination Locations: MILL Camas/Wauna Savannah Muskogee Green Bay West Naheola * Warehouse(s) Supplied Mill System Kelly Point UX Front Ave Woodland Chino APS DM+ Mack Whitaker DM+ Leicht’s Marco Meridian DM+ DM+ * Naheola is not currently using LNG but has capability. LNG Support Knowledge Transfer.doc -1- Load ‘n Go (LNG) Support Tools – Knowledge Transfer UX Processing Trigger STO creation based on production confirmation Items loaded and entered to U2 Mill System Mill location, Items and Quantities Create SAP Production Receipt Z_BAPI_LOAD_ AND_GO_GR U2 processes STO, Creates Bill of Lading Production Posting Confirmation To/from locations, Items, Quantities, BOL, Carrier, Vehicle ID, Equipment type and Route Info STO number Production Receipt Errors transmitted via BAPI and Email Create SAP Stock Transport Order (STO) Z_BAPI_LOAD_ AND_GO_STO Doc Type 'ZUB' STO Errors transmitted via BAPI and Email Log all entries to Z_KEYCHG_LOG Printed Bill of Lading (BOL) DM+ Processing Items loaded and entered to DM+ Mill System DM+ processes STO, Creates Bill of Lading To/from Create SAP locations, Items, Stock Quantities, BOL, Transport Carrier, Vehicle Order (STO) ID, Equipment Z_BAPI_LOAD_ type and Route AND_GO_STO Info STO number Standard Mill Interface (runs every 15-30 minutes) FormSoft Shipping Document System Create SAP Production Receipt Printed Bill of Lading (BOL) LNG Support Knowledge Transfer.doc STO Errors transmitted via BAPI and Email Log all entries to Z_KEYCHG_LOG -2- Doc Type 'ZUB' Load ‘n Go (LNG) Support Tools – Knowledge Transfer Downstream Processing 'ZUB' STO Created by LNG BAPI 'ZNL' Delivery Note Process Delivery Due List VL10B BOL, SCAC, Trailer ID, and Equipment Type loaded to ZNL Delivery text; Route updated from STO Runs every 15-30 minutes Create Shipment and Post Goods Issue via VT04 Runs every 15-30 minutes Process Freight Rating through CASS and Create Shipment Cost Document 'ZLNG' Shipping Document BOL, SCAC, Vehicle ID, and Equipment type fields populated from ZNL Delivery; Actual Load Start through Ship Start filled in LNG Support Knowledge Transfer.doc -3- Pick Delivery through Automated ZVL06P Processing Load ‘n Go (LNG) Support Tools – Knowledge Transfer Processing Tools Execute BAPI using SE37: On first screen, enter BAPI function or use drop-down to select. Then click “Single Test” icon. Complete fields or if done before, pull in from Test Directory. Execute. LNG Support Knowledge Transfer.doc -4- Load ‘n Go (LNG) Support Tools – Knowledge Transfer Screen returns after processing. Scroll down to see results. Note STO created. LNG Support Knowledge Transfer.doc -5- Load ‘n Go (LNG) Support Tools – Knowledge Transfer If there was an error you would get an error in the Return Status field at the bottom: In this case no return errors so process was OK. View Z_KEYCHG_LOG Go to SE16 and call up ZKEYCHG_LOG Hit enter to bring up selection screen. LNG Support Knowledge Transfer.doc -6- Load ‘n Go (LNG) Support Tools – Knowledge Transfer Enter selection criteria – basically all fields on the STO BAPI -- then execute. LNG Support Knowledge Transfer.doc -7- Load ‘n Go (LNG) Support Tools – Knowledge Transfer All fields cannot be listed on this screen due to length. You may want to use settings to pull in desired fields (such as return code). Or double-click to look at table details: Note Message no. at bottom is 0. If this was error, it would have a numeric return code. See list of errors below. LNG Support Knowledge Transfer.doc -8- Load ‘n Go (LNG) Support Tools – Knowledge Transfer LNG Errors Error Message Return Code(s) LNG BAPI Errors: Note: main return code listed – if STO item error, item return code also indicated. 023 Could not determine Production Version – Camas/Wauna production receipts only Material is not valid in Plant xxxx – Camas/Wauna production receipts 027 Material Number does not exist 051 Item R/C 010 Material is not valid in the Supplying Plant 051 Item R/C 024 Material is not valid in the Receiving Plant 051 Item R/C 025 Not possible to determine shipping data for material xxxxx 280 LNG Support Knowledge Transfer.doc -9- Resolution This needs to be referred to the Planning and Scheduling group for your mill location. Once updated, resubmit the production receipt. If this is a new material that is now being produced, contact the applicable Master Data Maintenance person to extend the material to the plant. There are different persons responsible for maintaining Retail, Commercial, Dixie Food Service materials. This should be coordinated with Planning and Scheduling to establish the correct production versions. Once updated, resubmit the production receipt. First check to see whether this material is in scope for the SAP Release in place. Currently only Retail and Dixie Food Service materials should be processed on SAP, thus Commercial materials would still be processed using COSMOS One-Case Load Sheets. Once Commercial comes on to SAP (later in 2003) this should not be an issue. If it is a valid material, contact Master Data Maintenance and Planning and Scheduling to have it loaded then resubmit the STO (note that STO’s must be processed through the BAPI to ensure proper carrier assignment for freight processing. Contact Master Data Maintenance to have the material extended to the supplying plant and Planning and Scheduling to load the production version, then resubmit the production receipt and STO. Contact Master Data Maintenance to have the material extended to the receiving plant, then resubmit the STO. Contact Master Data Maintenance to have the material extended to distribution channel 99 (for STO’s), then resubmit the STO. This is the primary cause. Occasionally if a new receiving location is added, but the related customer master record was not loaded you Load ‘n Go (LNG) Support Tools – Knowledge Transfer Error Message Return Code(s) would get this same error. In that situation, file a case with the SAP Help Desk. Both situations are very infrequent. This should not be a problem since only valid Units of Measure are downloaded to your local systems. If you have a new unit of measure, contact Master Data Maintenance for them to add it to the material and it should get automatically downloaded. In the meantime, you may have to issue the STO using an existing unit of measure. The equipment type must be valid on SAP and should be set as a selection in the sending system (i.e. DM Plus or UX). Contact IT support for the sending system to correct this error. The route must be valid on SAP and should be set as a selection in the sending system (i.e. DM Plus or UX). Contact IT support for the sending system to correct this error. If you have a question about which route to select, contact Sue Sabin in Transportation. UoM is Invalid 051 Item R/C 015 Equipment Type is invalid 033 Route is invalid 034 Delivery and Shipment Errors Line Item cannot be goods-issued due to insufficient qty in stock No RC – email only Load N Go delivery has a zero weight item. No Shipment created. No RC – email only LNG Support Knowledge Transfer.doc Resolution - 10 - Verify availability. If necessary add inventory via production posting or other adjustment. Then go into Change Shipment screen and resave shipment. This will process a goods issue. See Scenario 1 below for detail screen flow. Verify availability. If necessary add inventory via production posting or other adjustment. Then go into Change Delivery screen, and delete the delivery. The next LNG processing cycle will automatically create a new delivery and shipment and goods issue the delivery. See Scenario 2 below for detail screen flow. Load ‘n Go (LNG) Support Tools – Knowledge Transfer LNG Support Knowledge Transfer.doc - 11 -