Olufunke Sarah Okanlawon

OLUFUNKE OKANLAWON VA MEETING AGENDA ––– Weekly Fundraising Planning Sync ––– DAY AND DATE LOCATION START TIME END TIME  04/08/2025  Zoom https://us05web.zoom.us/j/-?pwd=OSLOQ0kSg3HUgxER3XatNGY7aV3CFR.1&omn=-:00 PM GMT 2:40 PM GMT MEETING OBJECTIVE MEETING TYPE  To check in on everyone’s progress and plan what needs to happen next for the fundraising event.  Virtual MEETING REQUESTED BY FACILITATOR MINUTE TAKER TIMEKEEPER  CEO  CEO  VA  VA ATTENDEES REQUESTED  HEAD OF CATERING  HEAD OF TECH & AUDIO VISUALS  FINANCE MANAGER  HEAD OF OPERATIONS  CEO (TEAM LEADER)  VIRTUAL ASSISTANT             AGENDA         AGENDA ITEM DESCRIPTION PRESENTED BY DURATION Call to Order Opening Remarks  CEO ( team leader) 2:00 Previous Meeting Action Items Update  All 10:00 Update On Catering Plans    Head Of Catering 5:00 Update on Action Items Update on Tech & Audio Visual setup Head Of Tech & Audio Visual 5:00 Update on Fundraising Budget & Allocations Update on Finances  Finance Manager 5:00 Update on Logistics and Venue Preparation    Head Of Operations 5:00 Any Other Business (AOB)  Open floor for quick contributions not already on the agenda.  All 3:00 Announcements     2:00 Closing Remarks  Next Steps  CEO 3:00  Adjournment               TASK ASSIGNMENTS Action Items ACTION OWNER DUE DATE Finalize Catering vendor list Head Of Catering 05/08/2025 Confirm A/V equipment requirements Head Of Tech & AV 06/08/2025 Budget Breakdown for key expenses Head Of Operations 03/08/2025 Decisions/ Resolutions Made • All decisions will be made by majority agreement, led by the CEO. • Action points will be confirmed at the end of each agenda item. • Unresolved issues will be added to the next meeting agenda or assigned for offline follow-up. • Final approvals (budget, vendors, timelines) rest with the CEO. Special Notes • Please come prepared with updates from your department. • Keep presentations brief and focused on key action items. • Ensure all shared documents are accessible via the shared team folder before the meeting. • Timekeeping will be enforced to stay within the 40-minute limit.