Muhammad Tayyab

Recruitment Process: Recruitment would be on referral bases. Following are steps followed in the recruitment process of our company: Recommendations: Using our personal networks and the networks of our farm staff can help us in hiring good employees. This will help our employees to get to know us better as they will know when we are hiring, who we are hiring and trying some incentives for successful hired referrals. A referral hire will help to promote good morale and a more familiar work environment in our business. Interview: The aim of interview would be to judge the skills, commitment, reliability, and amenability/ adaptability. The interview will be taken by 3 of the owners, in the end there will be a final assessment test for the employee which will be assessed by our farm manager to know the skills of the employee we are about to hire. Background Check: Our focus is to keep our business out of controversies and bad employee background. That is why Police verification and informally confirming with the referee will be our main priority. Short Listing: After checking the business and our legal requirements, the best candidates will be short listed. Selection: The final step is the selection of the applicants which would meet the requirement to fit in our farm. After their selection they are provided with proper guidance and instructions to follow. After selection we will give a brief introduction about our farm to the new employees so that our and their expectations and interests can be aligned in the betterment of the business. By telling them these following steps. Step 1: What is our personality? 1. quality 2. respect 3. safety 4. Teamwork Step 2: What makes us different?  We invite vendors to the farm to explain new processes, to make the farm more efficient.  We hold monthly staff/family meetings to discuss new ideas and reward staff/family with gift cards for successfully implementing those ideas on the farm.  We are environmentally conscious.  We have written farm processes in each barn/ shed to ensure safety and work processes are done appropriately. Step 3: What are our values? • We value: • integrity • quality • a job well done • efficiency • safety • hard work • customers • the environment • loyalty These steps will help understand the new and old employees more about us and they will know why they are working? and who they are working for? and how to work? Quick Green’s HR Policies: A policy is an official statement, which is directly or indirectly related to organizational goals, mission, and vision that every member should follow. Those policies provided by any organization or company are very important, and these policies must be acknowledged by every member so that to avoid any kind of issue and uncertainty. The HR policies which have been followed by our business are: Safety: Employee safety should hold tremendous importance for every company. First and foremost, every employee has the right to work in a safe and healthy environment. No employees, or their families should suffer because of avoidable dangers in the workplace. That is why we will be providing them safe workplace with all safety measures. Because our employees are our best asset. Working hours: We are following the working hour policy provided by the government of Pakistan which is 89 hours per day. While the guards timing will be 12 hours and he will be replaced by another guard for next 12 hours. Medical leave: In case of any emergency and health related issues, it is the organization’s responsibility to take care of the sick employees, to provide them sick leaves. As we said, our employees are our asset, Quick Green will do whatever suits the situation best. We will provide them sick leaves and in extraordinary circumstances we will also provide them medical allowances. Discrimination: Discrimination in workplace is the cause of lack in productivity, creativity, and stress. Our organization strictly condemn any kind of discrimination. Instead we will try to provide a friendly environment while treating our employees as assets, any kind of discrimination whether its racism, taunting or using any bad languages at the workplace, which causes stress among employees will be taken as a threat and serious actions will be taken by the management. Pay: The minimum pays which we will pay to the employee 7000 PKR, the maximum pays are 40,000 PKR. The pays are distributed according to the job description and market demand. Resolving Employee Conflict: These are our steps to help resolve conflict that arises between employees. (Of course, if the conflict involves criminal activity or alleged criminal activity, you should involve the local authorities immediately.) 1. Speak with the employees involved in the situation individually to hear each person’s side; then, speak with them again together. They may not realize that their conflict is causing a problem. 2. Describe the issues objectively. Use facts and examples to describe what they were doing and why it is not acceptable. Our role is not to be a judge, but to resolve the conflict so that it does not impact the business. Do not just tell the employees that what they are doing is unacceptable. Describe in detail the behavior that is unacceptable. 3. Give the employees the big picture. Describe what you want to see from them and why and how their conflict has been affecting the farm’s operation. This gives them a sense of the importance of their role in the farm business, why the conflict needs to be resolved and gets them looking at the big picture. The main reason for poor employee performance is lack of clear expectations. They do not know or understand what you want from them. 4. Ask the employees to create a plan on how they can resolve the conflict. Empower them to take responsibility to change. Ask the conflicting employees how they will interact, moving forward. Listen to what they say, and do not offer advice unless they really struggle with the resolution. Employee motivation and performance management: Managing your employees’ performance is directly linked to motivation. Two common questions employees ask are “What is my job?” and “How am I doing?” Providing feedback should be a primary and ongoing responsibility for supervisors and owners. Once a year, or at the midpoint of a seasonal worker’s term, we will meet with our employees to discuss their performance and give feedback. This is known as a performance-review meeting. Performance review tricks that we will use: • We will set the performance review meeting with the employee. We will make sure that we give the employee two to three days’ notice before the meeting. We will ensure that it is held in a private room where we and the employee will not be interrupted. • We will set the tone, start the discussion with a friendly greeting and upbeat attitude. This will set the mood for the rest of the meeting. • We will focus on performance, keep the conversation and feedback on our employee’s performance, in terms of finishing tasks, achieving results, and handling work situations. • Listen actively Make sure you understand what your employees say by rephrasing, summarizing, and writing down their comments. • End the meeting Summarize the discussion, we will ask the employee if he has any final questions, set follow-up dates for setting goals, and make sure employees sign a hard copy of the performance evaluation. Make sure to provide the employee with a copy and keep one for your files. Corporate Social Responsibility (CSR): Corporate social responsibility (CSR) is a self-regulating business model that helps a company be socially accountable to itself, its stakeholders, and the public. By practicing corporate social responsibility, also called corporate citizenship, companies can be conscious of the kind of impact they are having on all aspects of society, including economic, social, and environmental. To engage in CSR means that, in the ordinary course of business, a company is operating in ways that enhance society and the environment, instead of contributing negatively to them. The Corporate Social Responsibility activities which we are focusing in Quick Greens are: Helping needy ones: The organization’s focus will be helping the ones in need and providing them the best that they deserve. Whether the help is financially, giving a job to the needy person or donating food to the poor & needy ones. Our business’s 5% profit will be gone to a charity foundation each year. Environment friendly bags: We will be using environment friendly and biodegradable bags. These bags will not cause any harm to the environment like plastic bags causes. To reduce the harm that we are already causing to the environment, which has led us to climate change. We will be using paper bags, which are more cost efficient and environment friendly. Maintaining good quality: Maintain the quality is a key to get success for any kind of business. We at our farm will be growing the best fruits and vegetables from a very well maintained and well-equipped process. Because our focus is to provide fresh off-seasonal vegetables from the best seeds which are certified from food authority. Respecting human rights: Humans are the creation of Almighty, they have some rights of their own. Being an organization with owners believing in providing the rights to the human. It is one of the focus, to deal with the suppliers, customers, vendors, and all the human community out of our interest to deal them with care, respect, and honor. Diverse employees: Diversity is a very beautiful things we human beings have. Diversity is not something to be ashamed of, but it is one of the things that differentiates our intellect, language, skills etc. We promote diversity by hiring the employees from different areas of Pakistan. Reduce Risk of Bullying and Harassment: Bullying and Harassment are the reasons to cause anxiety, depression among human beings, it is one of the negative traits of our society that we bully the weak ones. This factor leads to the stressed working environment, which is against our business. So, to ensure that it never gets practiced in our organization. We will implement some serious measures to eliminate or to reduce the risk of bullying and harassment. First Aid: We will provide adequate first aid facilities for the employees, or at our mobile vans to help the one provide the first aid at the moment to overcome the serious injuries.