Muhammad Syahmi Bin Mohamad

7.0 Appendices 7.1 Summary of Context CONTEXT Category Details Comments and/or justifications Duplicated Agenda “Agenda 6” appears twice and The omitted “Agenda 7” will give Number ‘Agenda 7” is skipped. confusion to the structure of the meeting. A renumber must be done to maintain logical order. Missing Introduction An opening paragraph stating The reader will be left guessing as the purpose or the objectives of to the reason on why the meeting the meeting is missing. is being held. Add one or two sentences as a brief introduction to establish purpose clearly Unclear Attendee List Inaccurate Line Spacing “In Attendance” and The transparency of the minute of “Shareholders” are listed as meeting will be affected as the full only “As per list” without full attendance is needed for legal and names. record- keeping purposes. Single spacing is used The usage of a single spacing throughout the document reduces the readability and instead of 1.5 spacing. professional appearance. A consistent 1.5 spacing improves the formal presentation and clarity. 7.2 Summary of Content CONTENT Category Details Comments and/or justifications Missing Poling Results It is stated that polling results Voting records must be included are attached, but no for the transparency of the attachment are included. document. No Summaries of There are no mention of The omission will make the minute Discussion shareholder discussions, of meeting appear passive. Include objections, and clarifications. the key questions or debates from the shareholders to show active participation. Unexplained Financial The dividend payment and The stakeholders need justification Figures directors’ fee are stated without for the financial decisions. Brief any rationale or calculations. explanatory notes to add some credibility. 7.3 Summary of Language and Mechanics of Writing Language Category Location of Error Preposition Preliminary section Error Correction “briefed them the “briefed them on the Comments and/or justifications The correct agenda” agenda” preposition must be used to show a clearer meaning. Passive Agenda 1 “would not put into vote” Voice “would not be put to Passive voice vote” needs to be correctly structured, maintaining clarity. SubjectVerb Agreement Agenda 1 “been tabled and “have been tabled and Plural received” received” subjects require the helping verb “have”. Mechanics of Writing Category Location of Error Capitalization Title Error Correction MINUTES OF THE 25TH Minutes of the 25th Annual Comments and/or justifications The lower ANNUAL GENERAL General Meeting of TRC case MEETING OF TRC Synergy Berhad Held improves the SYNERGY BERHAD virtually at The Broadcast th HELD VIRTUALLY AT THE Venue at Board Room, 8 BROADCAST VENUE AT floor, TRC Business BOARD ROOM, 8TH Centre, Jalan Andaman FLOOR, TRC BUSINESS Utama, 68000 Ampang, CENTRE, JALAN Selangor on Wednesday, ANDAMAN UTAMA, 68000 The 22nd June, 2022 at AMPANG, SELANGOR ON 10.30 a.m. readability of the minute of meeting. WEDNESDAY, THE 22ND JUNE, 2022 AT 10.30 A.M. Formatting Agenda 5 “YBhg” “Yang Berbahagia” A consistent and Agenda title case is 6 needed to improve readability. Punctuation Heading and  SHAREHOLDERS:-  SHAREHOLDERS: The hyphen Agenda  provided:-  provided: is  resolution:-  resolution: unnecessary  manners:-  manners: as only a colon is needed. Bolding Shareholders “SHAREHOLDERS:” heading “SHAREHOLDERS:” All section headings must be uniform style for the consistency of the visual. 7.4 Original Material MINUTES OF THE 25TH ANNUAL GENERAL MEETING OF TRC SYNERGY BERHAD HELD VIRTUALLY AT THE BROADCAST VENUE AT BOARD ROOM, 8TH FLOOR, TRC BUSINESS CENTRE, JALAN ANDAMAN UTAMA, 68000 AMPANG, SELANGOR ON WEDNESDAY, THE 22ND JUNE, 2022 AT 10.30 A.M. DIRECTORS Present TUN JEANNE BINTI ABDULLAH (Chairman) TAN SRI DATO’ SRI SUFRI BIN HAJI MOHD ZIN DATO’ ABDUL AZIZ BIN MOHAMAD DATO’ RICHARD KHOO TENG SAN ADMIRAL TAN SRI DATO’ SERI PANGLIMA AHMAD KAMARULZAMAN BIN HJ AHMAD BADARUDDIN (Retired) DATO’ Ir. ABDULLAH BIN ABD RAHMAN DATO’ Sr. ABDULL MANAF BIN HJ HASHIM FADZILAH BINTI MOHD SALLEH SHAREHOLDERS:As per the Attendance List IN ATTENDANCE As per the list of Invitees 1. PRELIMINARY The meeting commenced at 10.30 a.m. with the requisite quorum being present. The Chairman welcomed the shareholders, proxies, and invitees to the Company’s 25th Annual General Meeting and briefed them the agenda of the meeting. The meeting was informed that the Company received five (5) proxy forms which represent 232.7 million shares of the Company. There were five (5) shareholders who had appointed the Chairman as their proxies. The meeting was also briefed by the Chairman on the meeting procedure and the voting process. Pursuant to Article 70 of the Company’s Articles of Association, the Chairman demanded all resolutions put to the vote shall be decided on a poll. The polling process was administered by Mega Corporate Services Sdn Bhd and scrutinized by Cygnus IT Solutions PLT appointed by the Company. 2. NOTICE OF MEETING The meeting agreed to take the notice as read as it was incorporated in the Annual Report dated 29th April 2022 and was duly dispatched to all members. 3. AGENDA 1 – TO RECEIVE AND ADOPT THE AUDITED FINANCIAL STATEMENTS The Meeting was informed that the Audited Financial Statements with the Auditors report thereon were duly approved by the Board Members on 20th April 2022. As explained in the Explanatory Note 2 to the notice of Meeting, the Audited Financial Statement was tabled for discussion only and would not put into vote. The Chairman then declared that the Audited Financial Statements with the Auditors report for the financial year end 31st December 2021 been tabled and received. 4. AGENDA 2 – ORDINARY RESOLUTION 1 DIVIDEND PAYMENT The following resolution was duly passed as an Ordinary Resolution:- “To approve the payment of first and final single tier dividend of 1.20 cents for the year ended 31st December 2021.” (There should be shareholder discussions, objections, and clarifications. 5. AGENDA 3 – ORDINARY RESOLUTION 2 PAYMENT OF DIRECTORS’ FEES The following resolution was duly passed as an Ordinary Resolution:- “To approve the payment of Directors’ Fees in respect of the year ended 31st December 2021.” 6. AGENDA 4 – ORDINARY RESOLUTION 3 PAYMENT OF DIRECTORS’ BENEFIT The following resolution was duly passed as an Ordinary Resolution:- “To approve the payment of Directors’ benefits (other than Directors’ fees) to Non-Executive Directors in respect of the financial year ended 31st December 2021.” 7. AGENDA 5 – ORDINARY RESOLUTION 4 RE-ELECTION OF DIRECTOR The following resolution was duly passed as an Ordinary Resolution:- “To re-elect YBhg Dato’ Ir. Abdullah bin Abd Rahman who shall retire as Director of the Company pursuant to Article 84 of the Company’s Articles of Association.” 8. AGENDA 6 – ORDINARY RESOLUTION 5 RE-ELECTION OF DIRECTOR The following resolution was duly passed as an Ordinary Resolution:- “To re-elect YBhg Admiral Tan Sri Dato’ Seri Panglima Ahmad Kamarulzaman bin Hj Ahmad Badaruddin (Retired) who shall retire as Director of the Company pursuant to Article 84 of the Company’s Articles of Association.” 9. AGENDA 6 – ORDINARY RESOLUTION 5 RE-ELECTION OF DIRECTOR The following resolution was duly passed as an Ordinary Resolution:- “To re-elect Fadzilah binti Mohd Salleh who shall retire as Director of the Company pursuant to Articles 84 of the Company’s Articles of Association.” 10. AGENDA 8 – ORDINARY RESOLUTION 7 APPOINTMENT OF AUDITORS The following resolution was duly passed as an Ordinary Resolution:- “To re-appoint Mazars PLT as Auditors of the Company to hold office until the conclusion of the next Annual General Meeting and to authorise the Directors to fix their remuneration.” 11. AGENDA 9 – ORDINARY RESOLUTION 8 AUTHORITY FOR ALLOTMENT OF SHARES The following resolution was duly passed as an Ordinary Resolution:- “THAT subject always to the Companies Act, 2016 (“the Act”), the Articles of Association of the Company and approvals from Bursa Malaysia Securities Berhad (“Bursa Securities”) and any other governmental/regulatory authorities, the Directors of the Company be and are hereby empowered, pursuant to Section 75 of the Act, to allot shares in the Company at any time and upon such terms and conditions and for such purposes as the Directors of the Company may, in their absolute discretion, deem fit provided that the aggregate number of shares to be issued pursuant to this resolution does not exceed 10% of the total number of issued shares of the Company for the time being AND THAT the Directors of the Company be and are hereby empowered to obtain the approval for the listing of and quotation for the additional shares so issued on Bursa Securities AND FURTHER THAT such authority shall continue to be in force until the conclusion of the next Annual General Meeting of the Company.” 12. AGENDA 10 – ORDINARY RESOLUTION 9 RENEWAL OF AUTHORITY TO PURCHASE COMPANY’S OWN SHARE The following resolution was duly passed as an Ordinary Resolution:- “THAT subject to compliance with all applicable rules, regulations and orders made pursuant to the Companies Act, 2016 (“Act”), provisions in the Company’s Memorandum and Articles of Association, the Main Market Listing Requirements of Bursa Malaysia Securities Berhad (“Bursa Securities”) (“MMLR”) and any other relevant authorities, the Company be and is hereby authorised to purchase such number of ordinary shares of the company as may be determined by the Directors of the Company from time to time through Bursa Securities upon such terms and conditions as the Directors may deem fit and expedient in the interest of the Company PROVIDED THAT:- 1. The aggregate number of shares purchased does not exceed ten per centum (10%) of the issued and paid-up share capital of the Company as quoted on Bursa Securities as at the point of purchase; 2. The maximum fund to be allocated by the Company for the purpose of purchasing such number of ordinary shares shall not exceed the retained profit account of the Company. As at the financial year ended 31st December 2021, the audited retained profit of the Company stood at RM7,093,922.53; 3. The renewal of authority conferred by this resolution will commence immediately upon passing of this resolution and will continue to be in force until:(a) at the conclusion of the next AGM of the Company following the general meeting in which the authorization is obtained, at which time it shall lapse unless by ordinary resolution passed at that meeting, the authority is renewed either unconditionally or subject to conditions; or (b) the expiration of the period within which the next AGM of the Company is required by law to be held; or (c) revoked or varied by ordinary resolution passed by the shareholders of the Company in a general meeting. whichever occurs first; AND THAT upon completion of the purchase(s) of the ordinary shares of the Company, the Directors of the Company be and are hereby authorised to deal with the ordinary shares so purchased in the following manners:(a) to cancel the ordinary shares so purchased; or (b) to retain the ordinary shares so purchased as treasury shares for distribution as dividend to shareholders and/or resell on Bursa Securities or subsequently cancel; or (c) to retain part of the ordinary shares so purchased as treasury shares and cancel the remainder; and (d) in any other manner prescribed by the Act, rules, regulations and orders made pursuant to the Act, the Listing Requirements of Bursa Securities and any other relevant authorities for the time being in force. AND THAT the Directors of the Company be and are hereby authorised to act and to take all such steps as they may deem necessary or expedient in order to implement, finalise and give full effect to the aforesaid share buy-back with full powers to assent to any conditions, modifications, variations, and/or amendments as may be required or imposed by the relevant authorities and to do all such acts and things (including executing all documents) as the Board may deem fit and expedient in the best interest of the Company.” 13. POLLING RESULT The meeting noted the polling results as verified by the Poll Scrutineer, a copy of which is attached to this minute. 14. CLOSING There be no further business the meeting closed at 11.15 a.m. with a vote of thanks to the Chair. Signed as a correct record. TUN JEANNE BINTI ABDULLAH Chairman Date: 22nd June 2022 7.5 Edited Material Minutes of Meeting of TRC Synergy Berhad Held virtually at the broadcast venue at Board Room, 8th Floor, TRC Business Centre, Jalan Andaman Utama, 68000 Ampang, Selangor on Wednesday, the 22nd June, 2022 at 10.30 a.m. (An introduction paragraph stating the purpose or the objectives of the meeting is supposed to be inserted here) DIRECTORS Present TUN JEANNE BINTI ABDULLAH (Chairman) TAN SRI DATO’ SRI SUFRI BIN HAJI MOHD ZIN DATO’ ABDUL AZIZ BIN MOHAMAD DATO’ RICHARD KHOO TENG SAN ADMIRAL TAN SRI DATO’ SERI PANGLIMA AHMAD KAMARULZAMAN BIN HJ AHMAD BADARUDDIN (Retired) DATO’ Ir. ABDULLAH BIN ABD RAHMAN DATO’ Sr. ABDULL MANAF BIN HJ HASHIM FADZILAH BINTI MOHD SALLEH SHAREHOLDERS: As per the Attendance List (The list of attendance should be included here) IN ATTENDANCE As per the list of Invitees (The list of invitees should be included here) 1. PRELIMINARY The meeting commenced at 10.30 a.m. with the requisite quorum being present. The Chairman welcomed the shareholders, proxies, and invitees to the Company’s 25th Annual General Meeting and briefed them on the agenda of the meeting. The meeting was informed that the Company received five (5) proxy forms which represent 232.7 million shares of the Company. There were five (5) shareholders who had appointed the Chairman as their proxies. The meeting was also briefed by the Chairman on the meeting procedure and the voting process. Pursuant to Article 70 of the Company’s Articles of Association, the Chairman demanded all resolutions put to the vote shall be decided on a poll. The polling process was administered by Mega Corporate Services Sdn Bhd and scrutinized by Cygnus IT Solutions PLT appointed by the Company. 2. NOTICE OF MEETING The meeting agreed to take the notice as read as it was incorporated in the Annual Report dated 29th April 2022 and was duly dispatched to all members. 3. AGENDA 1 – TO RECEIVE AND ADOPT THE AUDITED FINANCIAL STATEMENTS The Meeting was informed that the Audited Financial Statements with the Auditors report thereon were duly approved by the Board Members on 20th April 2022. As explained in the Explanatory Note 2 to the notice of Meeting, the Audited Financial Statement was tabled for discussion only and would not be put to vote. The Chairman then declared that the Audited Financial Statements with the Auditors report for the financial year end 31st December 2021 have been tabled and received. 4. AGENDA 2 – ORDINARY RESOLUTION 1 – DIVIDEND PAYMENT The following resolution was duly passed as an Ordinary Resolution “To approve the payment of first and final single tier dividend of 1.20 cents for the year ended 31st December 2021.” (There should be a calculation of the dividend and a mention of shareholder discussions, objections, and clarifications here) 5. AGENDA 3 – ORDINARY RESOLUTION 2 – PAYMENT OF DIRECTORS’ FEES The following resolution was duly passed as an Ordinary Resolution: “To approve the payment of Directors’ Fees in respect of the year ended 31st December 2021.” (There should be a calculation of the dividend and a mention of shareholder discussions, objections, and clarifications here) 6. AGENDA 4 – ORDINARY RESOLUTION 3 – PAYMENT OF DIRECTORS’ BENEFIT The following resolution was duly passed as an Ordinary Resolution: “To approve the payment of Directors’ benefits (other than Directors’ fees) to Non-Executive Directors in respect of the financial year ended 31st December 2021.” 7. AGENDA 5 – ORDINARY RESOLUTION 4 – RE-ELECTION OF DIRECTOR The following resolution was duly passed as an Ordinary Resolution: “To re-elect Yang Berbahagia Dato’ Ir. Abdullah bin Abd Rahman who shall retire as Director of the Company pursuant to Article 84 of the Company’s Articles of Association.” 8. AGENDA 6 – ORDINARY RESOLUTION 5 – RE-ELECTION OF DIRECTOR The following resolution was duly passed as an Ordinary Resolution: “To re-elect Yang Berbahagia Admiral Tan Sri Dato’ Seri Panglima Ahmad Kamarulzaman bin Hj Ahmad Badaruddin (Retired) who shall retire as Director of the Company pursuant to Article 84 of the Company’s Articles of Association.” 9. AGENDA 7 – ORDINARY RESOLUTION 5 – RE-ELECTION OF DIRECTOR The following resolution was duly passed as an Ordinary Resolution: “To re-elect Fadzilah binti Mohd Salleh who shall retire as Director of the Company pursuant to Articles 84 of the Company’s Articles of Association.” 10. AGENDA 8 – ORDINARY RESOLUTION 7 – APPOINTMENT OF AUDITORS The following resolution was duly passed as an Ordinary Resolution: “To re-appoint Mazars PLT as Auditors of the Company to hold office until the conclusion of the next Annual General Meeting and to authorise the Directors to fix their remuneration.” 11. AGENDA 9 – ORDINARY RESOLUTION 8 – AUTHORITY FOR ALLOTMENT OF SHARES The following resolution was duly passed as an Ordinary Resolution: “THAT subject always to the Companies Act, 2016 (“the Act”), the Articles of Association of the Company and approvals from Bursa Malaysia Securities Berhad (“Bursa Securities”) and any other governmental/regulatory authorities, the Directors of the Company be and are hereby empowered, pursuant to Section 75 of the Act, to allot shares in the Company at any time and upon such terms and conditions and for such purposes as the Directors of the Company may, in their absolute discretion, deem fit provided that the aggregate number of shares to be issued pursuant to this resolution does not exceed 10% of the total number of issued shares of the Company for the time being AND THAT the Directors of the Company be and are hereby empowered to obtain the approval for the listing of and quotation for the additional shares so issued on Bursa Securities AND FURTHER THAT such authority shall continue to be in force until the conclusion of the next Annual General Meeting of the Company.” 12. AGENDA 10 – ORDINARY RESOLUTION 9 – RENEWAL OF AUTHORITY TO PURCHASE COMPANY’S OWN SHARE The following resolution was duly passed as an Ordinary Resolution: “THAT subject to compliance with all applicable rules, regulations and orders made pursuant to the Companies Act, 2016 (“Act”), provisions in the Company’s Memorandum and Articles of Association, the Main Market Listing Requirements of Bursa Malaysia Securities Berhad (“Bursa Securities”) (“MMLR”) and any other relevant authorities, the Company be and is hereby authorised to purchase such number of ordinary shares of the company as may be determined by the Directors of the Company from time to time through Bursa Securities upon such terms and conditions as the Directors may deem fit and expedient in the interest of the Company PROVIDED THAT: 1. The aggregate number of shares purchased does not exceed ten per centum (10%) of the issued and paid-up share capital of the Company as quoted on Bursa Securities as at the point of purchase; 2. The maximum fund to be allocated by the Company for the purpose of purchasing such number of ordinary shares shall not exceed the retained profit account of the Company. As at the financial year ended 31st December 2021, the audited retained profit of the Company stood at RM7,093,922.53; 3. The renewal of authority conferred by this resolution will commence immediately upon passing of this resolution and will continue to be in force until: (a) at the conclusion of the next AGM of the Company following the general meeting in which the authorization is obtained, at which time it shall lapse unless by ordinary resolution passed at that meeting, the authority is renewed either unconditionally or subject to conditions; or (b) the expiration of the period within which the next AGM of the Company is required by law to be held; or (c) revoked or varied by ordinary resolution passed by the shareholders of the Company in a general meeting. whichever occurs first; AND THAT upon completion of the purchase(s) of the ordinary shares of the Company, the Directors of the Company be and are hereby authorised to deal with the ordinary shares so purchased in the following manners: (a) to cancel the ordinary shares so purchased; or (b) to retain the ordinary shares so purchased as treasury shares for distribution as dividend to shareholders and/or resell on Bursa Securities or subsequently cancel; or (c) to retain part of the ordinary shares so purchased as treasury shares and cancel the remainder; and (d) in any other manner prescribed by the Act, rules, regulations and orders made pursuant to the Act, the Listing Requirements of Bursa Securities and any other relevant authorities for the time being in force. AND THAT the Directors of the Company be and are hereby authorised to act and to take all such steps as they may deem necessary or expedient in order to implement, finalise and give full effect to the aforesaid share buy-back with full powers to assent to any conditions, modifications, variations, and/or amendments as may be required or imposed by the relevant authorities and to do all such acts and things (including executing all documents) as the Board may deem fit and expedient in the best interest of the Company.” 13. POLLING RESULT The meeting noted the polling results as verified by the Poll Scrutineer, a copy of which is attached to this minute. (There should be an attached polling result here) 14. CLOSING There be no further business the meeting closed at 11.15 a.m. with a vote of thanks to the Chair. Signed as a correct record. TUN JEANNE BINTI ABDULLAH Chairman Date: 22nd June 2022