Khawaja Rizwan

INVITATION TO BID for Cloud Enabled Infrastructure for Research & Innovation ICT Directorate, NUST Main Campus, Sector H-12, Islamabad 1. Introduction: National University of Sciences and Technology (NUST), Islamabad invites Pakistani firms to participate in its IT project, “Cloud Enabled Infrastructure for Research & Innovation”, which includes upgrade of existing fully functional datacenter facility along with certification, NUST Cloud, NoC/ SoC software and training with certification. 2. Eligibility: Only those firms are eligible to participate which satisfy the following conditions: a. Registered in FBR and operating in Pakistan b. Having consistent business credentials in official documents and record of firm, including but not limited to firm names, logos, websites, Internet domain names, email addresses, visiting cards, letterhead, stamp, firm registration, bid security, performance guarantee, stamp paper and Bank Account Title that shall be used for receiving the payments etc. It should be in accordance across all documents of the submitted bid. For example, using two names like “ABC” and “ABC Pvt Ltd” may generally be considered as non-conformance and lead to disqualification, unless explicitly justified with supporting documents. c. Having experience, expertise, exposure, capacity and capability to import hardware. d. If applies, the firm must provide an affidavit on stamp paper to disclose the details regarding blacklisting in any organization and all complaints filed related to procurement within past 05 years. Concealing the facts shall result in disqualification. e. If applies, the firm must have settled all cases of litigation and complaints regarding NUST, opened in NUST, government bodies, media, private firms, registered individuals or groups. Trail of written or broadcasted communication must be provided showing acceptance of the settlement. Concealing the facts or violation of PPRA rules by vendor may result in disqualification at any stage. f. All the qualification parameters of a firm shall be considered based on its local presence and identity. Global/ foreign linkage of the bidder’s status like subsidiary, sister- or parent- firm, or others shall not be considered within Pakistan for a fair comparison with other bidders. g. Merits presented by the bidder on behalf of the sub-contractor or joint-ventured firm(s) shall not be considered. Page 1 of 25 3. Ineligibility: Ineligible firms should not apply that are generally categorized as: a. Those firms (bidders or principals/ OEM) which have already worked with NUST but created hurdles in previous or current project execution due to incompetence, remained unable to achieve the milestones, false commitments/ claims in the bids, failed to provide after deployment support, have resulted in financial damages to NUST due to incompetence or experiencing financial deductions as penalty etc. b. Bidders or principals/ OEM having documented history of active tendency to file false complaints, blackmailing, monopolizing, grouping to sabotage national progress. c. The firms regarding which any advisory note or blacklisting instructions have already been issued by a government office (federal or provincial). 4. Tender Document: Complete tender document is comprised of this document along with annexures (A – H). Lot-wise bidding should be followed. Each lot shall be a turn-key solution within itself. This tender has following lots: Lot 1: Datacenter Lot 2: Cloud Infrastructure Lot 3: NoC/ SoC Software 5. Procurement Method: Complying to Public Procurement Regulatory Authority (PPRA) Code 4 – Clause 36 (c) “Two Stage Bidding Procedure”, following procedure is to be followed: a. This document may be purchased by submitting non-refundable Pay Order / Bank Draft / Banker’s Cheque of Rs. 3,000/- (Rupees Three Thousand Only) in favor of ‘NUST, Islamabad’. b. The bid be submitted as described below: i. Stage – 1: • 01x Sealed Envelope – Technical Bid: It should contain at least the following annexures: a. Annex A: Authority Letter – Filled b. Annex B: Bidder’s Undertaking – Filled along with mandatory documents c. Annex C: Solution Design – Complete Details d. Annex D: Bill of Quantities – Filled e. Annex E: Specifications – Filled f. Annex F: Evaluation Criteria – Filled Page 2 of 25 • After technical bid opening, electronic version of full technical bid must be provided through any feasible means, e.g., cloud storage, email and/ or USB flash drive. • Tentative Timelines: a. 09 Feb – 26 Feb 2021: Pre-bid Survey of project site, i.e., NUST datacenter b. 1100 Hrs, 15 Feb 2021: Pre-bid Clarifications Session c. 1100 Hrs, 08 Mar 2021: Bid Submission d. 1130 Hrs, 08 Mar 2021: Technical Bid Opening e. 10 – 18 Mar 2021: Survey of 01x datacenter established by the bidder f. 19 – 22 Mar 2021: Presentations/ Discussion/ Evaluation g. 26 Mar 2021: Update RFP h. 26 Mar 2021: Communicate the Updated RFP ii. Stage – 2: • Sealed Envelope I – Technical Bid (Revised) on similar pattern as of previous stage. • Sealed Envelope II – Financial Bid: It should contain at least the following: a. Bid Security (refundable) at least equal to 02% (and less than 5%) of the bid price in form of a pay-order / bank draft, in favor of “NUST, Islamabad”. b. Annex G: Bill of Costs (Must match to Bill of Quantities) • Sealed Envelope III: Mention the bidder’s address, phone, fax and the Tender title. Address it to Director, P&LP Dte, PMO Building, Sector H-12, NUST, Islamabad Tel:-. It should contain the following: a. Envelope I b. Envelope II • After technical & financial bids opening, electronic version of complete bid must be provided through any feasible means, e.g., cloud storage, email and/ or USB flash drive. • Timelines: a. 1100 Hrs, 09 Apr 2021: Bid Submission b. 1130 Hrs, 09 Apr 2021: Both Technical & Financial Bids Opening Page 3 of 25 c. 15 Apr 2021: Selection of successful bidder for award of contract 6. Technical Evaluation. a. Applicable to eligible firms only b. Applicable to both the stages c. Shall be carried out as per Annex F – Evaluation Criteria d. Bidder may provide comments in the evaluation criteria to avoid losing marks e. Some evaluation factors give absolute marks and some relative grading f. Technical qualification: Obtaining at least the passing marks g. Some examples of disqualification: i. Providing partially (true) information, ii. not providing any information, iii. providing mutually contradictory information, iv. not endorsing the copy of genuine document, and/ or v. not obtaining at least passing marks 7. Supporting documents and Annexures shall be used to award marks as per evaluation criteria. The specifications provided in this tender document are the minimum requirements of NUST. The bidders are advised to meet these specifications to be able to participate in technical comparison. However, in case of alternate proposed specifications, it should clearly be highlighted to enable NUST in identifying equivalence or better position of the proposal. NUST has the right of accepting or rejecting alternate proposed specifications without justification. 8. Submitted bids having annexures just to conform to the total count without useful purpose or having incomplete information shall be considered Invalid. 9. Failing to conform to any mandatory requirement in technical evaluation criteria will result in disqualification for the whole lot. 10. Incomplete, unclear and conditional bids shall lead to disqualification. 11. Identification and provision of supporting documents to claim points as per given Evaluation Criteria is responsibility of the bidder. 12. Detailed BoQ must be provided. 13. Seeking clarifications is right of the client and it’s practiced as per sole discretion of the client to clear ambiguities only. In case the bidder has not given importance to the work/ information while preparing the bid, no clarification shall be sought that might lead to change in substance of the bid. Evaluation shall generally be carried out on the provided information only. Moreover, the bidders shall not be contacted for the information which is otherwise available on the Internet with authenticity. Page 4 of 25 Annex H Cloud Enabled Infrastructure for Research & Innovation (2020) ICT Directorate, NUST, Main Campus, Islamabad Diagram of Existing Setup: Foot Path Genset Datacenter 200 KVA Foot Path ATS - Central AC Duct - Smoke Detector - Gas Nozzle 04x Earthing Pits Covered Window 32'-3" 32'-5" Concrete D N N Washroom D FM 200 Concrete Offices Wooden Network Datacenter 21'-5" Aluminum + Glass Tel Operators 10' - 3" 11' HVAC 8' x6' AREA A ~32'x30' Exchg s Batt S/W Dev Team Wooden 12' s 30'-6" Concrete Servers UPS Batt Wooden ' D N 20'-7" 8' D HVAC DB Concrete 04x Outdoor Units Window Window Window PRI/ Power Inlet OFC Inlet D N Genset Building 250 KVA Manual Switch ATS Aluminum + Glass 10 NOC 21'-3" 8' x 6' Annex H Cloud Enabled Infrastructure for Research & Innovation (2020) ICT Directorate, NUST, Main Campus, Islamabad Vertical Measurements: Real Ceiling False Ceiling 4' - 8" * Beam 10.8" I -I 141" 8' - 96" 9' - 8" Raised Floor 16" Actual Floor i Vertical Measurements – Floor to Ceiling (Existing Datacenter) 2' - 8" 29" 25" k Beam Annex H Cloud Enabled Infrastructure for Research & Innovation (2020) ICT Directorate, NUST, Main Campus, Islamabad Block Diagram of External Electric Components: DATA Center MCO ATS H O G1 G2 Transformer 400KVA Building Shared Generator 250KVA ATS Datacenter Dedicated 200KVA