Khadija Ikram

Policy Title: Standard Operating Procedures (SOP) for Hiring and Onboarding Policy Number: HR-SOP-2025/01 Effective Date: [Insert Effective Date] Department: Human Resources Approved by: [Insert Approver Name/Title] 1. Purpose: The purpose of this policy is to streamline the hiring and onboarding processes and ensure timely, accurate reporting and compliance across all departments. 2. Scope: This policy applies to all departmental managers, supervisors, and HR representatives involved in the recruitment and onboarding of new employees. 3. Policy Guidelines: 3.1 Submission of Hiring Documents   All required hiring documents must be submitted to the HR Department at the Head Office within two (2) working days of the employee's joining date. Documents must be complete, accurate, and in the prescribed format to avoid delays and discrepancies in employee record maintenance and system entry. 3.2 Post-Interview Status Updates    Following the completion of interviews, the concerned department manager must update the HR Department on the interview outcomes. The update must include: o Candidate names o Final selection decisions o Reason(s) for rejection (if applicable) o Any special remarks or follow-up requirements This update should be provided within one (1) working day after the interview process is concluded. 3.3 Commencement of Reporting  Reporting for all new hires shall begin from their first official working day.   Departments must ensure the maintenance and timely sharing of the following: o Attendance records o Daily/weekly work progress reports (as applicable) o Any performance observations or concerns Reporting must align with the company’s standard reporting formats and frequency. 4. Compliance: Compliance with the above SOPs is mandatory for all departments. Non-compliance may result in operational delays and will be addressed in accordance with HR policy. 5. Support: For clarification, assistance, or concerns regarding this policy, departments are advised to contact the HR Department at the Head Office. 6. Review: This policy shall be reviewed annually or as required based on operational needs or organizational changes.