Keziah Abiola

Groovin' Back in Time: Event Planning To-Do List (June 24, 2024 - December 20, 2024) I. Pre-Production (June 24 - September 30) ●​ Theme Selection (Complete by July 15): Finalize the specific decade (e.g., 80s, 90s) for the nostalgic theme. ●​ Venue Booking (Complete by July 15): Secure Lufasi Nature Park for the event date (December 20) and finalize logistics (parking, permits, power). ●​ Budgeting (Complete by July 31): Develop a detailed event budget outlining all expected costs (venue rental, performers, marketing, vendors, etc.). ●​ Marketing and Promotion (Ongoing): ○​ Launch social media campaign with engaging nostalgic content (pictures, music snippets) using #GroovinBackInTimeLagos. ○​ Design and distribute eye-catching flyers and posters across Lagos. ○​ Secure partnerships with local media outlets for event promotion (radio interviews, online features). ○​ Develop a website or event page with all event details, ticket information (if applicable), and performer announcements (as confirmed). ●​ Activities and Entertainment (Complete by September 15): ○​ Finalize the lineup of activities (game zones, photo booth, movie screening). ○​ Secure vendors for food and drinks, prioritizing nostalgic offerings. ○​ Book entertainment (DJ, live music performance - tribute band or guest artist consider proposal to selected artist). ○​ Finalize MC and celebrity persona(optional) relevant to the chosen era. ●​ Co-Sponsorship (Ongoing): ○​ Develop a co-hosting proposal targeting brands that align with the nostalgic theme (e.g.All sponsorship should be finalized by August 31). ○​ Secure additional co-sponsors to offset costs and gain promotional support. ●​ Logistics and Operations (Ongoing): ○​ Secure necessary permits and licenses for the event. ○​ Arrange for waste management and sanitation at Lufasi Nature Park. ○​ Plan for security and emergency medical services on-site. ○​ Develop a detailed event schedule outlining activity timings, performances, and logistics for the day. II. Production (October 1 - December 15) ●​ Vendor Communication (Complete by October 31): Finalize contracts with all vendors, outlining their responsibilities and setup details. ●​ Marketing Blitz (October 1 - December 15): ○​ Increase social media promotion with targeted ads and influencer partnerships. ○​ Distribute press releases and media kits to local outlets. ○​ Run contests or giveaways on social media to generate excitement. ●​ Logistics Finalization (Complete by November 30): ○​ Finalize stage design and equipment rentals for performances. ○​ Develop a detailed site map for vendor locations, activity zones, and guest flow. ○​ Finalize staffing needs and recruit volunteers for the event. ○​ Order event supplies (signage, decorations, merchandise - if applicable). ●​ Artist Liaison (Complete by December 10): ○​ Confirm final details with performers (Jodie and any others) regarding set times, soundchecks, and dressing room needs. III. Event Day (December 20) ●​ Event Set-up (Morning): Oversee vendor setup, stage construction, and decoration installation at Lufasi Nature Park. ●​ Event Management (Throughout Day): Ensure smooth operation of all activities, performances, and vendor booths. Manage any unexpected situations and maintain a positive atmosphere. ●​ Breakdown and Clean-up (Evening): Oversee vendor breakdown, equipment removal, and site clean-up at Lufasi Nature Park. IV. Post-Production (December 21 - Ongoing) ●​ Event Evaluation (Complete by December 31): Collect feedback from attendees and vendors through surveys or social media posts. Evaluate the success of the event based on budget, attendance, and overall experience. ●​ Social Media Wrap-up (Complete by January 15): Share event highlights, photos, and thank you messages on social media platforms. ●​ Financial Reconciliation (Complete by February 15): Finalize event expenses and reconcile budget.