Sample Research Presentation
University of Medicine and Pharmacy
“Iuliu Haţieganu” Cluj-Napoca
Faculty of Dental Medicine
LICENSE THESIS
SPECIFIC FEATURES OF MANAGEMENT AND
MARKETING OF A DENTAL OFFICE
Scientific Coordinator:
Asistent Universitar:
Dr. B
Graduate:
MC
2019
GENERAL PART :
When a patient enters the dental office all his five senses all his
senses are on alert. This is why it is of great importance to relax
him the more possible. Nowadays it has also become of great
importance to manage and market the dental office to have
enough patients to work with.
OBJECTIVES :
1.
To have an overview at how can the dentists improve the
experience of their patients in their dental office
2.
What could help the patients feel more relaxed, comfortable,
confident and happy when they are in the dental clinic and
during the dental procedure.
MATERIAL AND METHODS :
The sample of dentists was a total of 213 with 139 females and 74
males.
The sample of patients was a total of 186 with 127 females and 59
males.
We conducted a quantitative study of dentists in Cluj-Napoca and
patients in Cluj-Napoca with self-filled paper questionnaires.
Figure 1: Sex repartition of dentists
34.74%
65.26%
Male
Female
Figure 2: Repartition of the dentists according to their
origin
60.00%
52.58%
PERCENTAGE (%)
50.00%
40.00%
30.00%
17.37%
20.00%
11.74%
5.57%
10.00%
3.76%
1.88% 1.88% 1.41% 0.94% 0.94%
0.00%
Romania
France
Germany
Israel
Greece
Italy
Sweden
Turkmenistan
UK
Others
Figure 3: Repartition of the dentists according to their
future working country
60.00%
52.58%
PERCENTAGE (%)
50.00%
40.00%
30.00%
17.37%
20.00%
11.74%
5.57%
10.00%
3.76%
1.88% 1.88% 1.41% 0.94% 0.94%
0.00%
Romania
France
Germany
Israel
Greece
Italy
Sweden
Turkmenistan
UK
Others
Figure 4: Dentist’s opinion on communication
with the patient
1.30%
Neglectable
44.59%
Important
54.11%
Dental office's
foundation
How you consider communication between dentist and patient?
Figure 5: Dentist’s opinion on communication
among his team
1.86%
How do you consider
communication between the
dentist and his team?
13.49%
A. not important the staff should do
what the dentist wants
B. it's important to consider but you
can manage without
84.65%
C. is the foundation of your office
A
B
C
Figure 6: Meaning of being a great dentist
for the practitioner
For you being a great dentist
means…
0.51%
17.51%
45.94%
A. Being extremely good in working and
practicing the newest techniques with the
newest materials
B.
Being a good psychologist and to be able to
understand the personality types of the
patients
C.
You can’t be a good dentist without having
knowledge
about
marketing
and
management
36.04%
A
B
C
D
D. No need of management and marketing to
handle a really good clinic
Figure 7: Dentist’s organization of
the dental office
6.82%
Do you want to work…
A. Alone
27.27%
B. With a team: secretary,
assistant, manager
0.00%
65.91%
C. I don't see the use of working
with a team
D. I can't imagine working alone
A
B
C
D
Figure 8: Dentist’s idea about their
future dental office
2.34%
As for your future cabinet
what do you think is best?
A. hire an accountant to do the
paperwork and hire a secretary to
answer the phone calls and manage
the timetable
19.63%
78.03%
A
B
C
B. hire a secretary to do both and the
message box will be of great use
when she can't answer the phone
C. I will have no secretary at all I deal
with all the calls by myself and it's
fine
Figure 9: Practitioner’s methods to attract
patients to their office
8.28%
To attract enough patients:
8.60%
A. you will wait for them to find out
about your office
41.08%
42.04%
B. will use a lot of advertisement
techniques
C. you wait for patients to recommend
your office
8a
8b
8c
8d
D. you can't advertise medical services
it's not ethic
Figure 10: Repartition of advertising choices
42.37%
45.00%
40.00%
36.08%
PERCENTAGE (%)
35.00%
30.00%
25.00%
20.00%
15.00%
10.00%
4.60%
6.30%
4.84%
5.00%
3.39%
2.42%
0.00%
Social media
Radio
Emails
Clinic's website
TV Commercials
Advertisement
Other
Figure 11: Factors influencing the patient
of the dental office
12.00%
11.59%
11.78%
11.53%
11.34%
11.02%
10.96%
10.00%
7.26%
8.00%
6.69%
5.29%
6.00%
4.46%
4.39%
3.69%
4.00%
By what do you think the global
feeling of your patient at your
dental office can be influenced?
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
2.00%
0.00%
A
B
C
D
E
F
G
H
I
J
K
L
if you're on time or not
quality of the treatment
absence of pain
beauty of your cabinet
friendliness of your staff
if your cabinet is clean
waiting room decoration
type of light
smell of the cabinet and of some
dental materials
sound of drills
taste of the material
sight of needles and sharp
instruments
Figure 12: Sex repartition of the patients
31.72%
68.28%
F
M
In a dental office usually I feel..
Figure 13: Patient’s feelings in the dental office
35.00%
30.00%
29.70%
PERCENTAGE (%)
25.00%
23.10%
20.00%
15.00%
10.23%10.89%
10.00%
6.93%
5.28%
4.95%
5.00%
2.97%
2.31% 1.98%
1.65%
0.00%
A
B
C
D
E
F
G
H
I
J
K
A.
B.
C.
D.
E.
relaxed
impatient
stressed
scared of pain
disturbed by the smell of the
dental cabinet
F. disturbed by sounds of burs
G. disturbed by the light and the sight
of needles
H. disturbed by taste of materials
I. disturbed by blood and saliva
which jump into my eyes during
the procedure
J. disturbed that after the treatment
there is no room to clean my face
or redo my makeup
K. I feel good nothing negative to say
Figure 14: Repartition of the colors that the patient would like to see in
order to feel more secure and relaxed
35.00%
29.39%
30.00%
24.24%
25.00%
18.79%
20.00%
15.00%
10.00%
6.67%
4.24%
5.00%
5.76%
4.85%
2.73%
2.73%
0.61%
0.00%
Red
Light Blue
Green
Yellow
Pink
Purple
Orange
White
Don't Matter
Other
What colors would you like to see in the dental office to feel more secure and relaxed?
Figure 15: Circumstances affecting patient
comfort and confidence in the dental office
21.05%
25.79%
8.95%
When do you feel more comfortable
and confident as a patient?
A. when all the team is wearing the
same uniform
B. when each member wears the color
and type of scrubs he wants
C. it doesn't matter
44.21%
D. when all the team is wearing the
same uniform except the dentist
A
B
C
D
Figure 16: Patient’s preferences in
the waiting room
7.69%
In the waiting room you prefer to
encounter..
10.49%
A. Before and after treatment pictures of
17.02%
23.08%
patient
B. Posters about oral hygiene education
C. Beautiful landscapes of nature which
24.01%
have nothing to do with dentistry
17.72%
D. Plants
E. Available fresh juice and coffee
A
B
C
D
E
F
F. The doctor’s diplomas
Figure 17: Dental office’s odor, fear and anxiety
12.90%
YES
NO
87.10%
Does the smell of the dental office makes you anxious or scared?
Figure 18: Preferred odor to replace the dental office smell
30.00%
23.91%
PERCENTAGE (%)
25.00%
20.00%
18.48%
15.22%
15.00%
8.70%
10.00%
5.00%
3.62%
5.07%
8.70%
5.07%
5.80%
3.99%
1.45%
0.00%
Incense
Orange
Lavender
Vanilla
Lemon
Bergamot
Rose
Jasmine
Ylang Ylang
Which smell would you prefer over the one of the dental
materials in a dental cabinet?
Others
None
Figure 19: Repartition of the preferred music
to relax in the dental chair
30.00%
25.00%
27.73%
25.21%
20.00%
16.81%
13.87%
15.00%
11.34%
10.00%
5.04%
5.00%
0.00%
Classical Music
Spa Music
Radio Music
Nature sounds
None
Other
Which type of music would help you relax in the dental chair?
When in the dental chair how do you prefer to relax?
1.06%
TV, landscape, videos
No need of TV
Other
40.74%
58.20%
Figure 20: Patient’s preference for relaxing in dental office
Figure 21: Repartition of patient thoughts on design linked
to trust in the dental office
26.63%
YES
NO
73.37%
Does the design of the dental office affect your
trust in the dentist's work?
Figure 22: Feelings of the patient
after the dental treatment
21.81%
After the dental treatment is done
you feel like..
A. You want to clean your mouth but have to
wait till you go out of the office because
no room is available for arranging yourself
57.98%
20.21%
B. You go in the bathroom but no soap and
cotton is available and it's ok
C. The best would be to have face lotion,
cotton, soap, makeup remover and tissue
A
B
C
in the bathroom
Figure 23: What the patient would
expect the practitioner to do
before the treatment starts
8.99%
Usually before starting the treatment
at the dentist you would like him:
A. To offer you protection glasses
10.05%
B. Not to offer you any protection glasses
C. He doesn't offer you protection glasses but
you wish he did because you feel
80.96%
uncomfortable
the
whole
treatment
(blood and saliva in your eyes and face)
A
B
C
Figure 24: Percentage of patients checking the
practitioner’s website
24.60%
41.71%
YES
NO
NEVER
33.69%
Do you always check on internet if the doctor has a website?
Figure 25: How a clean and designed website impact
patient’s trust in the dental office
YES
NO
DOESN'T MATTER
39.04%
43.32%
17.65%
Do you trust more a dentist when he has a clear and nicely designed website?
24.60%
Do you call back a
dental office who
didn’t answer your
call directly ?
54.54%
20.86%
YES
NO
NEVER
Figure 26: Percentage of patients calling back a dental office that didn’t answer
DISCUSSION :
When it comes to attracting enough patients in their dental office the
majority of dentists 42.04% will use a lot of advertisement techniques.
Our study found the same tendency in the results as the study of
Dable, Singh, Nazikar, and Prasanth carried in 2011 in India. [62]
To feel more secure and relax the patients would in majority like to see
the colors light blue with 29.39% and green with 24.24% in the dental
office.
Blue and green colors are recognized to be colors associated to
relaxation and calmness. [65]
DISCUSSION :
We saw that the majority of patients prefer to encounter plants in the
waiting room which is to say 24.01%
A study about the effect of indoor plants on the human body shows
that an environment with plants can highly improve the human
comfort. [66]
The majority of the patients (23.91%) would prefer the smell lavender
over the smell in the dental office.
Indeed the lavender essential oil is known to have anxiolytic and
calming effects without sedation. [67]
CONCLUSIONS :
1.
We can see that 54.11% of the dentists feel that communication between dentist and patient
is very important.
2.
A percentage of 84.65% of dentists consider the communication between dentist and his
team is the foundation of their office. Only 1.86% thinks that communication is not
important and that the staff should do what the dentist wants.
3.
For 45.94% of the dentists being a great practitioner is being extremely good in working and
practicing the newest techniques with the newest materials. Only 0.51% of the dentists think
there is no need of management and marketing to handle a really good clinic.
4.
A percentage of 65.91% of the dentists want to work with a team including a secretary, an
assistant.
5.
A percentage of 78.04% think that it is best to hire an account to do the paperwork and hire a
secretary to answer the phone calls and manage the timetable.
CONCLUSIONS :
6. A percentage of 42.04% of the dentists will use a lot of advertisement techniques while
8.28% of the dentists think it is not ethic to advertise medical services.
7. Making advertisement for the future dental office through your clinic's website was the most
chosen option by the dentists 42.37%.
8. Most of the future dentists 11.78% think that quality of the treatment can influence the
feeling of their patients and 3.69% of the dentists think that the taste of the dental material
can influence the global feeling of their patient in their dental cabinet.
9. The majority of the patients (29.7%) usually feel relaxed in a dental office and 1.65% of the
patients are disturbed by the smell of the dental cabinet.
10. To feel more relaxed and secure the majority of the patients 29.39% would like to see light
blue in the dental office.
CONCLUSIONS :
11. First of all, for 44.21% of the patients it does not matter to feel more comfortable and
confident.
12. In the waiting room, 24.01% of the patients prefer to see plants while the remaining 7.69%
of the patients prefer to see the doctor’s diploma.
13. Majority of the patients 87.10% do not feel that the smell of the dental office makes them
anxious or scared.
14. The majority (23.91%) of the patients prefer to smell lavender in the dental office over the
smell of the dental cabinet.
15. Majority (27.73%) of the patients prefer the music of the radio to relax . Classical music
comes second with 25.21%.
CONCLUSIONS :
16. Most of the patients (58.20%) prefer to relax in the dental chair thanks to TV.
17. The majority 73.37% of the patients feel that the design of the dental office affect their trust
in the dentist's work.
18. More than half of the patients 57.98% feel that the best would be to have face lotion,
cotton, soap, makeup remover and tissue in the bathroom after the dental treatment is
done.
19. Usually, before starting the treatment at the dentist, 80.95% of the patients would like the
dentist to offer them protection glasses.
CONCLUSIONS :
20. Most of the patients 41.71% never check on internet if the doctor has a website. while
24.60% always check on the internet if the doctor has a website.
21. Majority (43.32 %) of the patients trust more a dentist when he has a clear and nicely
designed website.
22. More than half of the patients 54.55% call back a dental office that didn’t answer their call
directly while 24.60% of the patients never call back while
Thanks to this study we were able to highlight many different ways to transform the patient’s
experience into a more positive, relaxed and happy one. Those factors are for most of them very
easy to be achieved by any dentist and can go a long way for changing the opinion of people
about dental offices and dentists.
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