Glory Ebube

MEETING AGENDA XYZ COMPANY ––– Weekly Fundraising Planning ––– DAY AND DATE LOCATION START TIME END TIME  Monday, 9th 2024  ZOOM MEETING LINK https://us05web.zoom.us/j/-?pwd=MDJGR1J5eUhqV3VwbkhwN3lRaHVrZz09&omn=- 2:00 PM 3:00 PM MEETING OBJECTIVE MEETING TYPE To plan a Fundraising Event  VIRTUAL MEETING MEETING REQUESTED BY FACILITATOR MINUTE TAKER TIMEKEEPER  CEO OF XYZ COMPANY  Ebube Glory  Ebube Glory  Ebube Glory ATTENDEES REQUESTED  Head of Catering  CEO (Team Leader)      Head of Tech and Audio-Visual  Finance Manager      Head of Operations  Virtual Assistant     AGENDA         AGENDA ITEM DESCRIPTION PRESENTED BY DURATION Opening Remarks A Brief Introduction to Welcome the participants and set the tone of the meeting  CEO (Team Leader) 2:00 - 2:02 (2 Mins.) Update on Action Items From Previous Meeting Discussion of Updates on tasks assigned in the previous meeting  Virtual Assistant 2:02 -2:12 (10 Mins.) Action Plan Update  Presentation of Action plans for areas they are heading   Head of Catering 2:12 -2:17 (5 Mins.) Action Plan Update  Presentation of Action plans for areas they are heading  Head of Tech and Audio-Visual 2:17 -2:22 (5 Mins.) Action Plan Update  Presentation of Action plans for areas they are heading   Finance Manager 2:22 -2:27 (5 Mins.) Action Plan Update   Presentation of Action plans for areas they are heading  Head of Operations 2:27 -2:32 (5 Mins.) Any Other Business (A.O.B)  Any other business by attendees to be discussed  ANY ONE 2:32 -2:37 (5 Mins.) Recap  A revamp or overview of the discussion so far  Virtual Assistant 2:37 -2:42 (5 Mins.) Closing Remarks  Summary of Keypoints and next steps   CEO (Team Leader) 2:42 -2:45 (3 Mins.)               MINUTE OF PREVIOUS MEETING The meeting opened with an update on the event's primary objectives and target fundraising goals. It was agreed that the event will focus on raising awareness and funds for the event. The team discussed potential venues, with Karibu Hall being shortlisted due to its capacity and accessibility. Next, the discussion moved to the event format. It was decided to include a combination of keynote speeches, a silent auction, and live entertainment. The marketing team proposed a promotional strategy targeting both social media and local press to maximize outreach. Sponsorship packages were reviewed, and a list of potential corporate sponsors was compiled. The need for volunteers was highlighted, with roles being outlined and a recruitment plan put in place. Finally, the timeline was discussed, with key deadlines established for tasks such as venue booking, sponsor outreach, and ticket sales. The next meeting was scheduled for 9th Monday 2024 where progress on these action items will be reviewed. ADDITIONAL INFORMATION Action Items ACTION OWNER DUE DATE Prepare Menu and materials needed for fundraising event Head Of Catering 16th Monday 2024 Publicity of event Head of Audio-Visual 16th Monday 2024 Budget of Fundraising event Finance Manager 16th Monday 2024 Decisions/ Resolutions Made The location of the event The number of attendees to be accepted in the fundraising event Special Notes