Soft Life Miami Retreat Plan
SOFT LIFE MIAMI RETREAT PLAN
Executive Summary
This retreat plan provides decision ready options for the Miami Soft Life Getaway. It includes
vendor comparison for lodging, transport, catering, wellness, and entertainment, along with a
high-level budget, a structured 90/60/30-day timeline, and a 3 day sample itinerary. Backup
options and risk notes are also outlined to ensure flexibility. The goal is to support seamless
planning, cost transparency, and a luxury experience aligned with the Soft Life brand.
Villa Comparison Table: Lodging
Summary:
This table features luxury lodging options designed to elevate the retreat experience. Each
provider offers upscale amenities, flexible booking, and accommodations that prioritize comfort,
privacy and style.
Name
Cost
Amenities
Capacity
Location
$250
Rooftop pool,
wellness
concierge,
balconies with city
water views,
spa-style
bathrooms
96 rooms, early
booking
recommended
Miami
$250
Balcony views
(Ocean /Bay /City),
deep soaker tub &
rain shower
(selected room),
walk-in- shower,
high-floor option.
Early booking
recommended.
Miami
$262
Complimentary
breakfast, rooftop
pool, welcome
beverages, bike
use, WI-FI,
PressReader
Access
Studio rooms,
early booking
recommended.
Miami
Kimpton Hotel
Paloma South
Beach
Hotel Palomar
Kiptom South
Beach
IHG Kimpton
Mayfair Website
Activities/Execution: (Wellness and Spa)
Summary:
Wellness experiences are central to the Soft Life brand, offering relaxation, luxury, and
rejuvenation. These spas provide tailored treatments that align with retreat goals.
Name
Cost &
Packages
Amenities/Serv
ice
Capacity
Location
Leaf Spa
https://shorturl.at
/IiCdJ
50 min-$185; 80
min-$250; 110
min-$340. Other
package also
available
Nature Inspired
treatment, holistic
treatment
Upon Booking
Miami/Chicago
Solia Brickell Spa
Free
consultation-$0;
Treatments,
$69-$600
depending on
services
Non invasive
facials, wrinkle
reduction, cellulite
removal, skin
treatment.
Upon Booking
Miami/Florida
Lux Cell Spa
50 min
massage-$259;
other services vary
Customize
therapeutic
treatment, luxury
skincare.
Upon Booking
Miami
Note:
Leaf spa balances natural healing with flexible pricing, Solea Brickell Spa specialize in aesthetic
treatment, while Lux Med Spa offers premium therapeutic care.
Transport Options: Shuttles
Summary
Group transport ensures smooth airport transfers and coordinated mobility. These options
accommodate 10-12 guests and offer professional service.
Name
Cost/Packages
Amenities/Services
Capacity
Location
System Shuttle
Miami
$300 for 10-person
Ford Transit (1hrs
45min)
Customizable service
packages
10 passengers
Miami
Shuttle Express
Price upon request
5-star professional
services
Small & Large
group option
Miami
Note:
System Shuttle offers transparent pricing. Shuttle Express provides flexible capacity and strong
service rating.
Car Rental Option
Summary 
Reliable rental providers offering spacious vans for group transport. All options include automatic
transmission and generous luggage space.
Names
Cost
Amenities
Capacity
Location
$126/day
(Mercedes Van)
Automatic, 7 bags,
full-size van
12 passengers
Miami
Enterprise
$147/day (Chevy
Express)
Automatic,
spacious interior
15 passengers
Miami
Hertz
Varies (Ford
Transit)
Automatic, roomy,
rear-wheel drive
12 passengers
Miami
Avis
Note:
The rental options provide spacious vans suitable for group travel, with automatic transmission
and ample luggage capacity. Final choice should consider count, comfort level and cost per day.
Premium Limousine & Group Transport Options
Summary
This table presents luxury transport options in Miami for upscale retreat needs. Vendors offer
flexible rates, premium amenities, and services aligned with Soft Life branding, including
female-friendly features and custom packages.
Names
Cost
Amenities
Capacity
Location
$600 for 4 hours
(varies by
occasion and
distance)
Female driver
available,
tailored service
Wide variety
Miami Florida
Florida Premium
Limo
Lavish Ride
$300 per hour
Luxury fittings,
women-friendly
design
Wide variety
Miami
Limo Service
$350 for
Custom requests,
Wide variety
Miami
12-passenger
party limo
high-end
options, bus
rentals
Cultural Venue- Miami Retreat Shortlist
Summary:
Top tier cultural venues offering art, history and immersive experiences, with the retreat’s goals of
intentional, elevated living.
Names
Cost
Amenities
Capacity
Location
Perez Art Museum
(PAMM)
Website:
pamm.org
Adult ($18 per
person)
Contemporary art
galleries,
waterfront views,
hanging gardens,
cafe, gift shop,
shaded outdoor
plazas
Suitable for more
than 10 persons.
1103 Biscayne
Blvd, Miami, FL
33132
Vizcaya Museum &
Gardens
Website:
vizcaya.org
Adult ($25 per
person)
Historic mansion
tours, 10-acre
European-style
gardens, photo
spots, café, gift
shop, bayfront
views
Suitable for more
than 10 persons.
3251 South Miami
Ave., Miami, FL
33129
Superblue Miami
Website:
superblue.com/mi
ami
Adult ($25 per
person)
Immersive digital
art, mirrored
mazes, interactive
light installations,
seasonal exhibits,
sensory
experiences
Suitable for more
than 10 persons.
1101 NW 23rd St.,
Miami, FL 33127
Note:
These venues offer enriching group activities, photo opportunities, and reflective moments.
Selection should prioritize ambiance, and accessibility.
Catering & Food Vendors
Summary
Premium private chef offering curated dining experiences with global and European influences,
ideal for intimate, luxurious gatherings.
Names
Cost
Amenities
Capacity
Location
From $130/person
French & Italian
cuisine,
bachelorette
packages, 5-star
rated private
dining
Suitable for groups
Miami
Upon booking
Global chef team,
cultural menu
customization,
5-star service
Suitable for groups
Miami
Upon booking
Custom dining
experiences,
luxury service,
5-star rated
Suitable for groups
Based in Miami,
travels to location
Epic Private Chef
Miami
The Private Chef
Experience Miami
Private Chef Calvin
Note
The listed vendors offer private chef services with diverse culinary styles, high ratings, and
group-friendly formats. Selection should focus on cuisine type, pricing, and alignment with the
retreat’s dining experience.
Healthy Catering Meal Package
Summary
Vendors specialise in healthy, organic and allergen friendly meals. Their offerings align with
wellness focused retreats and provide flexible options for group dining.
Names
Cost
Amenities
Capacity
Location
Healthy
Gourmet 
healthygourmet
miami.com
$57/person
Vegan-gluten free, customize
menus, jet catering
Early
booking
Miami
Pura Vida
puravidamiami.c
om
$45-$135
(platters)
Vegan/gluten free, private
dining/event spaces, loyalty
programme
Early
booking
Miami
Fresh Kitchen 
eatfreshkitchen.
com
$70-$130
(packages)
Build your own bowls, home free
meats, cold pressed juices.
Early
booking
Miami
Note
All vendors are active in Miami and offer delivery or on site service. Menu are customized and
support Vegan, gluten free, and clean eating lifestyle.
Local Restaurant
Summary
Upscale restaurants offering immersive dining and event hosting capabilities.
Names
Cost
Amenities
Capacity
Location
Latrova
cafelatrova.com
$39-$80 per
person
Prix fixe menus, live music, full
bar, valet, WI-FI, wheelchair
accessible
Up to 400 guest
Miami
Oro
oro-miami.com
$145-$225
tasting menu
Rooftop dining, curated
cocktails, sommelier service
Private dinning
Miami
Klaw
klawrestaurant.c
om
$60-$205 per
person
Rooftop views, historic venue,
curated bar, private dining
Private events
Miami
Note
Ideal for formal dinners, networking events, or cultural evenings. Reservation and minimum spend
policies apply. All venues are verified and currently operating in Miami
Entertainment – Boat Rides & Nightlife
Summary
Luxury yacht experiences designed for group leisure and celebration.
Names
Cost
Amenities
Capacity
Location
$1,525 ( 4 hours)
Custom route, luxury interior, 2
staterooms, espresso bar, XL floating
mat
Up to 12
guests
Miami
Upon booking
13 cruising / 6 sleeping, 3
staterooms, 3 bathrooms
Up to 13
guests
Miami
Bella Vita
Miami Yacht
Charters
Aura Yacht
$1,060–$1,920
(3–8 hrs)
13 cruising / 6 sleeping, flexible
duration, upscale amenities,
overnight option
Up to 13
guests
Miami
Note
The listed yacht experiences offer luxury group outings with tailored routes, overnight options, and
upscale amenities. Selection should focus on guest count, duration, and desired onboard features
to match the retreat’s entertainment goals.
Budget Outline
Category
Details
Per Person
8-12 guest
Total Estimate
Lodging
3 nights * $250 avg 8-12 guest
$750
$6000-$9000
Transportation
Shuttle + rental vans (group transfers,
excursions)
$150
$1200-$1800
Activities/Excursions
Spa treatments, cultural venues, Yacht
experience
$300
$2400-$3600
Catering/Food
Private chef, healthy meal packages,
upscale restaurant
$400
$3200-$4800
Supplies/Goodie Bags
Branded items, wellness kits, printed
materials
$75
$600-$900
Staff/Facilitators
Workshop leaders, wellness guides,
cultural host
$150
$1200-$1800
Contingency (10%)
Financial buffer for unexpected costs
$180
$1440-$2160
Miscellaneous
Tips, venue-specific fees, last minutes
purchases,emergency supply
$100
$800-$1200
$2,105-$2,105
$16,840-$25,260
Total Estimate
Budget Summary & Analysis
This budget is based on selected vendor options provided by Farida, with calculations tailored for
8-12 participants. All figures reflect current pricing of all activities and services included in the
retreat plan. Final cost may vary depending on vendor selection, seasonal rates and group specific
upgrades.
A Miscellaneous category is included to cover unlisted or variable expenses such as vendor tips,
venue specific fees, last minute purchases, and emergency supplies. This ensures flexibility and
protects against unexpected costs during execution.
The structure supports accurate per person planning, financial transparency and aligns with Soft
Life brand’s committed to international, elevated experiences. A 10% contingency buffer is also
included to safeguard against unforeseen charges.
Timeline & Planning Tasks
Effective retreat planning requires a phased approach to ensure seamless execution. The following
timeline outlines key milestones and deliverables:
90 Days Out
● Finalize retreat theme and goals
● Reserve lodging and cultural venues
60 Days Out
● Confirm all vendors (catering, transport, wellness, entertainment)
● Launch marketing and outreach
30 Days Out
● Finalize participant list
● Prepare workshop materials and facilitator briefs
Final Week
● Confirm logistics with vendors
● Send participant reminders
● Assemble branded goodie bags
Soft Life Retreat – 3-Day Itinerary
Location: Miami, Florida
Duration: 3 Days
Focus: Wellness, Luxury, Cultural Immersion, Intentional Living
Day 1: Arrival & Welcome Experience
● Check-In & Transfers: Guests arrive via pre-arranged shuttles or rental vans. Lodging staff
assist with check-in and distribute goodie bags.
● Welcome Circle: Facilitated session to set intentions and introduce retreat goals.
● Dinner & Networking: Private chef experience followed by a relaxed group activity.
Day 2: Wellness, Workshops & Excursions
● Morning Wellness: Spa treatments or yoga/meditation sessions (Leaf Spa, Lux Cell Spa,
Solia Brickell Spa).
● Workshop/Panel 1: Thematic session led by facilitators.
● Lunch: Chef-prepared or local restaurant (pending final vendor input).
● Afternoon Excursion or Panel 2: Cultural venue visit (PAMM, Vizcaya, Superblue) or yacht
experience (Bella Vita, Aura Yacht).
● Evening Reflection & Dinner: Group sharing followed by curated dinner.
Day 3: Closing & Departure
● Breakfast & Final Session: Light meal and wrap-up discussion.
● Closing Ceremony: Gratitude acknowledgments and parting gifts.
● Departures: Coordinated transport to airport or designated drop off points.
Execution Notes
● All activities are scheduled with buffer time to allow for transitions and rest.
● Vendor bookings (transport, catering, wellness, entertainment) are confirmed in advance
and aligned with guest count.
● Indoor alternatives are available for weather-sensitive excursions.
● Facilitators are briefed on session flow and participant needs.
● Emergency protocols and contact lists are distributed to on-site staff.
Risks & Backup Plans
To ensure seamless execution of the Soft Life Retreat , the following risk considerations and
contingency strategies have been integrated into the planning framework.
Lodging Contingency
Secure multiple transport providers with scalable capacity. Confirm backup reservations and
ensure all vendors offer flexible scheduling and emergency support. Maintain a contact list for
rapid coordination.
Transportation Backup Plan
Three rental providers and two shuttle services offer flexibility. Backup reservations will be made
to ensure uninterrupted mobility.
Weather & Seasonal Risks
Monitor weather forecasts leading up to the retreat. Pre-select indoors alternatives for outdoor
activities and confirm vendor flexibility for scheduling. Include weather related clauses in service
agreement. 
Vendor Reliability
Vet all vendors for service history, responsiveness, and contingency readiness, identify secondary
providers for key services such as catering, wellness and entertainment. Maintain open
communication and confirm availability at key planning milestones.
Health & Safety
Distribute emergency protocols and contact list of all on site staff, include first aid kits, local
emergency contact, and wellness support in the planning framework. Ensure all venues meet
safety standards and accessibility requirements.