Christiana Omonaghe Iyoha

​ ​ SOFT LIFE MIAMI RETREAT PLAN​ Executive Summary​ This retreat plan provides decision ready options for the Miami Soft Life Getaway. It includes vendor comparison for lodging, transport, catering, wellness, and entertainment, along with a high-level budget, a structured 90/60/30-day timeline, and a 3 day sample itinerary. Backup options and risk notes are also outlined to ensure flexibility. The goal is to support seamless planning, cost transparency, and a luxury experience aligned with the Soft Life brand.​ ​ Villa Comparison Table: Lodging​ Summary:​ This table features luxury lodging options designed to elevate the retreat experience. Each provider offers upscale amenities, flexible booking, and accommodations that prioritize comfort, privacy and style. Name Cost Amenities Capacity Location $250 Rooftop pool, wellness concierge, balconies with city water views, spa-style bathrooms 96 rooms, early booking recommended Miami $250 Balcony views (Ocean /Bay /City), deep soaker tub & rain shower (selected room), walk-in- shower, high-floor option. Early booking recommended. Miami $262 Complimentary breakfast, rooftop pool, welcome beverages, bike use, WI-FI, PressReader Access Studio rooms, early booking recommended. Miami Kimpton Hotel Paloma South Beach​ Hotel Palomar Kiptom South Beach​ IHG Kimpton ​ Mayfair Website Activities/Execution: (Wellness and Spa)​ Summary:​ Wellness experiences are central to the Soft Life brand, offering relaxation, luxury, and rejuvenation. These spas provide tailored treatments that align with retreat goals. Name Cost & Packages Amenities/Serv ice Capacity Location Leaf Spa​ https://shorturl.at /IiCdJ 50 min-$185; 80 min-$250; 110 min-$340. Other package also available Nature Inspired treatment, holistic treatment Upon Booking Miami/Chicago Solia Brickell Spa Free consultation-$0; Treatments, $69-$600 depending on services Non invasive facials, wrinkle reduction, cellulite removal, skin treatment. Upon Booking Miami/Florida Lux Cell Spa 50 min massage-$259; other services vary Customize therapeutic treatment, luxury skincare. Upon Booking Miami ​ Note:​ Leaf spa balances natural healing with flexible pricing, Solea Brickell Spa specialize in aesthetic treatment, while Lux Med Spa offers premium therapeutic care.​ ​ Transport Options: Shuttles​ Summary​ Group transport ensures smooth airport transfers and coordinated mobility. These options accommodate 10-12 guests and offer professional service. Name Cost/Packages Amenities/Services Capacity Location System Shuttle Miami $300 for 10-person Ford Transit (1hrs 45min) Customizable service packages 10 passengers Miami Shuttle Express Price upon request 5-star professional services Small & Large group option Miami ​ Note:​ System Shuttle offers transparent pricing. Shuttle Express provides flexible capacity and strong service rating.​ ​ Car Rental Option​ Summary ​ Reliable rental providers offering spacious vans for group transport. All options include automatic transmission and generous luggage space. Names Cost Amenities Capacity Location $126/day (Mercedes Van) Automatic, 7 bags, full-size van 12 passengers Miami Enterprise $147/day (Chevy Express) Automatic, spacious interior 15 passengers Miami Hertz Varies (Ford Transit) Automatic, roomy, rear-wheel drive 12 passengers Miami Avis ​ Note:​ The rental options provide spacious vans suitable for group travel, with automatic transmission and ample luggage capacity. Final choice should consider count, comfort level and cost per day.​ ​ Premium Limousine & Group Transport Options​ Summary​ This table presents luxury transport options in Miami for upscale retreat needs. Vendors offer flexible rates, premium amenities, and services aligned with Soft Life branding, including female-friendly features and custom packages. Names Cost Amenities Capacity Location $600 for 4 hours (varies by occasion and distance) Female driver available, tailored service Wide variety Miami Florida Florida Premium Limo Lavish Ride $300 per hour Luxury fittings, women-friendly design Wide variety Miami Limo Service $350 for Custom requests, Wide variety Miami 12-passenger party limo high-end options, bus rentals ​ ​ Cultural Venue- Miami Retreat Shortlist​ Summary:​ Top tier cultural venues offering art, history and immersive experiences, with the retreat’s goals of intentional, elevated living. Names Cost Amenities Capacity Location Perez Art Museum (PAMM)​ Website: pamm.org Adult ($18 per person) Contemporary art galleries, waterfront views, hanging gardens, cafe, gift shop, shaded outdoor plazas Suitable for more than 10 persons. 1103 Biscayne Blvd, Miami, FL 33132 Vizcaya Museum & Gardens​ Website: vizcaya.org Adult ($25 per person) Historic mansion tours, 10-acre European-style gardens, photo spots, café, gift shop, bayfront views Suitable for more than 10 persons. 3251 South Miami Ave., Miami, FL 33129 Superblue Miami​ Website: superblue.com/mi ami Adult ($25 per person) Immersive digital art, mirrored mazes, interactive light installations, seasonal exhibits, sensory experiences Suitable for more than 10 persons. 1101 NW 23rd St., Miami, FL 33127 ​ Note:​ These venues offer enriching group activities, photo opportunities, and reflective moments. Selection should prioritize ambiance, and accessibility.​ ​ Catering & Food Vendors​ Summary​ Premium private chef offering curated dining experiences with global and European influences, ideal for intimate, luxurious gatherings. Names Cost Amenities Capacity Location From $130/person French & Italian cuisine, bachelorette packages, 5-star rated private dining Suitable for groups Miami Upon booking Global chef team, cultural menu customization, 5-star service Suitable for groups Miami Upon booking Custom dining experiences, luxury service, 5-star rated Suitable for groups Based in Miami, travels to location Epic Private Chef Miami The Private Chef Experience Miami Private Chef Calvin ​ Note​ The listed vendors offer private chef services with diverse culinary styles, high ratings, and group-friendly formats. Selection should focus on cuisine type, pricing, and alignment with the retreat’s dining experience.​ ​ Healthy Catering Meal Package​ Summary​ Vendors specialise in healthy, organic and allergen friendly meals. Their offerings align with wellness focused retreats and provide flexible options for group dining. Names Cost Amenities Capacity Location Healthy Gourmet ​ healthygourmet miami.com $57/person Vegan-gluten free, customize menus, jet catering Early booking Miami Pura Vida​ puravidamiami.c om $45-$135 (platters) Vegan/gluten free, private dining/event spaces, loyalty programme Early booking Miami Fresh Kitchen ​ eatfreshkitchen. com $70-$130 (packages) Build your own bowls, home free meats, cold pressed juices. Early booking Miami ​ Note​ All vendors are active in Miami and offer delivery or on site service. Menu are customized and support Vegan, gluten free, and clean eating lifestyle.​ ​ Local Restaurant​ Summary​ Upscale restaurants offering immersive dining and event hosting capabilities. Names Cost Amenities Capacity Location Latrova​ cafelatrova.com $39-$80 per person Prix fixe menus, live music, full bar, valet, WI-FI, wheelchair accessible Up to 400 guest Miami Oro​ oro-miami.com $145-$225 tasting menu Rooftop dining, curated cocktails, sommelier service Private dinning Miami Klaw​ klawrestaurant.c om $60-$205 per person Rooftop views, historic venue, curated bar, private dining Private events Miami ​ Note​ Ideal for formal dinners, networking events, or cultural evenings. Reservation and minimum spend policies apply. All venues are verified and currently operating in Miami​ ​ Entertainment – Boat Rides & Nightlife​ Summary​ Luxury yacht experiences designed for group leisure and celebration. Names Cost Amenities Capacity Location $1,525 ( 4 hours) Custom route, luxury interior, 2 staterooms, espresso bar, XL floating mat Up to 12 guests Miami Upon booking 13 cruising / 6 sleeping, 3 staterooms, 3 bathrooms Up to 13 guests Miami Bella Vita Miami Yacht Charters Aura Yacht $1,060–$1,920 (3–8 hrs) 13 cruising / 6 sleeping, flexible duration, upscale amenities, overnight option Up to 13 guests Miami ​ Note​ The listed yacht experiences offer luxury group outings with tailored routes, overnight options, and upscale amenities. Selection should focus on guest count, duration, and desired onboard features to match the retreat’s entertainment goals.​ ​ Budget Outline Category Details Per Person 8-12 guest Total Estimate Lodging 3 nights * $250 avg 8-12 guest $750 $6000-$9000 Transportation Shuttle + rental vans (group transfers, excursions) $150 $1200-$1800 Activities/Excursions Spa treatments, cultural venues, Yacht experience $300 $2400-$3600 Catering/Food Private chef, healthy meal packages, upscale restaurant $400 $3200-$4800 Supplies/Goodie Bags Branded items, wellness kits, printed materials $75 $600-$900 Staff/Facilitators Workshop leaders, wellness guides, cultural host $150 $1200-$1800 Contingency (10%) Financial buffer for unexpected costs $180 $1440-$2160 Miscellaneous Tips, venue-specific fees, last minutes purchases,emergency supply $100 $800-$1200 $2,105-$2,105 $16,840-$25,260 Total Estimate Budget Summary & Analysis​ This budget is based on selected vendor options provided by Farida, with calculations tailored for 8-12 participants. All figures reflect current pricing of all activities and services included in the retreat plan. Final cost may vary depending on vendor selection, seasonal rates and group specific upgrades.​ ​ A Miscellaneous category is included to cover unlisted or variable expenses such as vendor tips, venue specific fees, last minute purchases, and emergency supplies. This ensures flexibility and protects against unexpected costs during execution.​ ​ The structure supports accurate per person planning, financial transparency and aligns with Soft Life brand’s committed to international, elevated experiences. A 10% contingency buffer is also included to safeguard against unforeseen charges.​ ​ Timeline & Planning Tasks​ Effective retreat planning requires a phased approach to ensure seamless execution. The following timeline outlines key milestones and deliverables:​ ​ 90 Days Out ●​ Finalize retreat theme and goals ●​ Reserve lodging and cultural venues 60 Days Out ●​ Confirm all vendors (catering, transport, wellness, entertainment) ●​ Launch marketing and outreach 30 Days Out ●​ Finalize participant list ●​ Prepare workshop materials and facilitator briefs Final Week ●​ Confirm logistics with vendors ●​ Send participant reminders ●​ Assemble branded goodie bags ​ Soft Life Retreat – 3-Day Itinerary Location: Miami, Florida Duration: 3 Days Focus: Wellness, Luxury, Cultural Immersion, Intentional Living Day 1: Arrival & Welcome Experience ●​ Check-In & Transfers: Guests arrive via pre-arranged shuttles or rental vans. Lodging staff assist with check-in and distribute goodie bags. ●​ Welcome Circle: Facilitated session to set intentions and introduce retreat goals. ●​ Dinner & Networking: Private chef experience followed by a relaxed group activity. Day 2: Wellness, Workshops & Excursions ●​ Morning Wellness: Spa treatments or yoga/meditation sessions (Leaf Spa, Lux Cell Spa, Solia Brickell Spa). ●​ Workshop/Panel 1: Thematic session led by facilitators. ●​ Lunch: Chef-prepared or local restaurant (pending final vendor input). ●​ Afternoon Excursion or Panel 2: Cultural venue visit (PAMM, Vizcaya, Superblue) or yacht experience (Bella Vita, Aura Yacht). ●​ Evening Reflection & Dinner: Group sharing followed by curated dinner. Day 3: Closing & Departure ●​ Breakfast & Final Session: Light meal and wrap-up discussion. ●​ Closing Ceremony: Gratitude acknowledgments and parting gifts. ●​ Departures: Coordinated transport to airport or designated drop off points. Execution Notes ●​ All activities are scheduled with buffer time to allow for transitions and rest. ●​ Vendor bookings (transport, catering, wellness, entertainment) are confirmed in advance and aligned with guest count. ●​ Indoor alternatives are available for weather-sensitive excursions. ●​ Facilitators are briefed on session flow and participant needs. ●​ Emergency protocols and contact lists are distributed to on-site staff. Risks & Backup Plans​ To ensure seamless execution of the Soft Life Retreat , the following risk considerations and contingency strategies have been integrated into the planning framework. Lodging Contingency​ Secure multiple transport providers with scalable capacity. Confirm backup reservations and ensure all vendors offer flexible scheduling and emergency support. Maintain a contact list for rapid coordination. Transportation Backup Plan​ Three rental providers and two shuttle services offer flexibility. Backup reservations will be made to ensure uninterrupted mobility. Weather & Seasonal Risks​ Monitor weather forecasts leading up to the retreat. Pre-select indoors alternatives for outdoor activities and confirm vendor flexibility for scheduling. Include weather related clauses in service agreement. ​ ​ Vendor Reliability​ Vet all vendors for service history, responsiveness, and contingency readiness, identify secondary providers for key services such as catering, wellness and entertainment. Maintain open communication and confirm availability at key planning milestones.​ ​ Health & Safety​ Distribute emergency protocols and contact list of all on site staff, include first aid kits, local emergency contact, and wellness support in the planning framework. Ensure all venues meet safety standards and accessibility requirements.