Christian Comlanvi A Combé

ACTION PLAN N° ACTIONS 1 Getting the list and the contacts of the existing sponsors 2 Drafting sponsorship letter to be sent to the existing sponsors 3 Finding the best channel by which the sponsorship letters will reach the existing sponsors 4 Getting feed-back from sponsors 5 Encouraging sponsors to be favorable to the sponsorship request 6 Ensuring that all the request made to the sponsors are being met RESPONSIBLES Resources to use Period of achieving actions Result 1: All the sponsors are contacted Information from 11th April 2018 All the members Conference to Management Team 18th April 2018 Information from Conference Management Team 11th April 2018 and All the members to actions of the th 18 April 2018 marketing department members Information from Conference Management Team 19th April 2018 and All the members to whatsapp group th 26 April 2018 discussion Result2: Lobby with sponsors is made Communication and All the members planning appointments Communication, sensitization All the members and planning appointments All the members Communication and planning appointments Criteria of evaluation / following up Availability of the list for use The number of sponsorship letter which are done and ready to be sent The number of sponsorship letter sent by mail or physically transmitted Or the number of existing sponsor called 4th May 2018 to 10th May 2018 The number of feed-back obtained 11th May 2018 to th 17 May 2018 The number of agreement obtained 11th May 2018 to th 17 May 2018 The number of request satisfied 7 8 9 Creating a list of new sponsors Drafting sponsorship letter to be sent to the new sponsors Finding the best channel by which the sponsorship letters will reach the new sponsors Result3: More sponsors are gotten Information from Conference Management Team and All the members Proposition of the members of marketing department Information from Conference Management Team and All the members actions of the marketing department members All the members Information from Conference Management Team and whatsapp group discussion 19th April 2018 to th 26 April 2018 19th April 2018 to th 26 April 2018 27th April 2018 to 3rd May 2018 Availability of the list for use The number of sponsorship letter which are done and ready to be sent The number of sponsorship letter sent by mail or physically transmitted Or the number of new sponsor called Result 4: Fliers, hang banners and posters are distributed Ensuring that the logos of the various sponsors are inserted in the 10 design of fliers, banners and posters. Ensuring that fliers, banners and posters are 11 available and sent to sponsors. Ensuring that sponsors have received fliers, 12 hang banners and posters. All the members All the members All the members Communication Communication Communication 18th May 2018 to th 24 May 2018 18th May 2018 to 24th May 2018 25th May 2018 to 28th May 2018 The number of sponsor’s logo inserted in the design of fliers, banners and posters. The number of fliers, banners and posters sent to sponsors. The number of favorable feedback from sponsors Christian COMBE (Head of Marketing)