Airah Maye Querubin

Company: Nature of the business: Unit / Area: Activity: I. One of the Top Warehousing & Logistics Services Provider in the Philippines Warehousing & Logistics Services Finance & Accounting Prepared by: Airah Maye T. Querubin Inventory Management Designation: Acting Inventory Supervisor Scope of Work INVENTORY MANAGEMENT (Main Functions) 1 2 3 4 5 6 7 Inbound Receiving to Put-away • Monitors Inbound Receiving Timeliness Ageing Stocks Monitoring Daily or Weekly Cycle Count Submits count result on a weekly basis Reconciliation of inventory variances Non-Conforming Stocks Monitoring and Reporting Physical Sorting of Items for Quality Inspection • 12 Tagging of Non-Conforming stocks in the WH (based on QA Disposition) Material Reservation Preparation Cleanup of System Hanging Transactions/Variances • Clean-up of items parked at Recon Storage Location • Clean up of stocks under N-Series • Clean up of stocks under Claims Storage Location Closing of Hanging STO's Monthly Wall to Wall Count • Submits monthly count result • Reconciliation of inventory variances every after count Monitors and leads depletion program for Ageing stocks to avoid downgrades of RM 13 14 Monitors downgrades - Logistics and Inventory inaccuracies related Monitors compliance to SAP Timeliness 8 9 10 11 Responsible Inventory Team WH / Inventory Team Inventory Team Remarks - Weekly submission to SMFI IM Team Inventory Team Inventory Team Inventory Team WH / Inventory Team WH / Inventory Team Inventory Team Inventory Team Inventory Team Inventory Team Inventory Team Inventory Team Inventory Team Inventory Team Inventory Team Inventory Team For Inventory Team Monitoring (with impact to IRA) 1 2 3 4 5 ORDER PROCESSING Order Processing • Unlocated stocks should be coordinated to IM Team for checking TRANSPORT MANAGEMENT Invoice Transmittal • Un-transmitted Invoices Monitoring DOCUMENTATION MANAGEMENT On-Time and Accurate Tagging of Unserved & Devuelto Reasons POD Liquidation • Unconfirmed Devuelto & Contested Invoices Miscellaneous Sales Invoice Processing and Transmittal (Claims) • Damaged in Transit Responsible Customer Service Inventory Team Responsible Transport Inventory Team Responsible Documentation Team Documentation Team Documentation Team Remarks Customer Service Inventory Team Remarks Transport With impact to IRA if undispatched in the WH Remarks Should be completed every end of month ©ATQ 6 Closing of Daily Sales and Stock Report (DSSR) REVERSE LOGISTICS MANAGEMENT Documentation Team Responsible 7 Devuelto/CM processing Reverse Logistics 8 Reverse Logistics - Pullout Good Stocks Reverse Logistics II. Required Reports Type of Report 1 Stock Position Report (SPR) 2 Ageing Report 3 4 5 6 7 8 9 Should be completed every end of month Remarks With impact to IRA if unprocessed With impact to IRA if unprocessed Content SOH and Inventory Profile - With Ageing Details and Expiry Date - With ABC Classification, Total Pallets and DTL (see sample report) - Product Age Classification based on actual expiry dates - Reference of Sales & Marketing Team for depletion plan Unserved Outlook (for out of stocks & unlocated) Cycle Count Report - To compute for potential unserves for Maybunga & North Hub - Result of daily and weekly Cycle Count with computation per SKU and per module - Action Steps to be provided to close the recurring variances Receiving Report - To monitor the Receiving of Stocks, On-time System Posting of Goods Received and Turnaround of trucks - To monitor the receiving of RUD - To check on-time system posting for RUD - Turnaround time to putaway or other disposition needed. List of all damages - items that were hit during operations or due to carton issue List of all stocks that could not be served due to noncon, damaged or returns from delivery. Frequency of sending / BLG Cut-Off Daily / 10AM Responsible person/s Recipient/s Inventory Supervisor / Analyst SMFI: Warehouse, Inventory and Planning Team Weekly - Every Friday / 12 MM Inventory Supervisor / Analyst SMFI Inventory Team Daily / 10AM Inventory Analyst Weekly - Every Saturday Inventory Analyst SMFI: Warehouse, Inventory and Planning Team SMFI: Inventory, Finance and WH Team Daily / 10AM Inventory Clerk SMFI: Warehouse, Inventory and Planning Team Daily / 10AM Inventory Clerk SMFI: Warehouse and Inventory Team Inventory Clerk SMFI: QA, Warehouse and Inventory Team As needed Inventory Clerk SMFI: QA, Warehouse and Inventory Team End of day inventory Daily Inventory Analyst System to System Report Daily Inventory Analyst Returns Receiving Report In-house Damaged Inspection Report (Damaged during Operations) List of Items for QA Inspection SMFI: Inventory, Finance and WH Team SMFI: Inventory, Finance and WH Team ©ATQ