Adejare Kuti Bamitale Moyosore

MEETING AGENDA MSA Engineering / Welfare Department ––– DAY AND DATE Monday, 28 October, 2024 Weekly Fundraising Planning Sync ––– LOCATION END TIME Zoom https://us05web.zoom.us/j/-?pwd=NHaK4qbGAnFw GcW6SOAsuoLg8SyHNj.1 MEETING TYPE MEETING OBJECTIVE Weekly fundraising planning sync meeting. Review and discuss progress on fundraising initiatives. Address any challenges or roadblocks. Plan for upcoming fundraising activities. MEETING REQUESTED BY CEO (Team Leader) 3:40 PM FACILITATOR Head of Operations MINUTE TAKER TIMEKEEPER Head of Catering Virtual Assistant ATTENDEES REQUESTED Head of Catering Head of Tech and Audio-Visual CEO (Team Leader) Head of Operations Voting Members Finance Manager Virtual Assistant AGENDA AGENDA ITEM DESCRIPTION PRESENTED BY Call to Order Opening Remarks: Welcome and thank attendees for their participation. Set the tone for the meeting and highlight key fundraising goals. CEO (Team Leader) 2:00 Attendees Voting Members; Guests, Members not in attendance Head of Operations 3:00 Approval of Previous Minutes Review and discuss the status of action items from the previous meetings. Head of Operations 2:00 Head of Operations 5:00 Head of Catering 5:00 Update on Action Items From Previous Meeting Update by Head of Catering Identify any completed tasks and outstanding items. Update on catering arrangements for upcoming fundraising events. Discuss any menu changes or cost adjustments. DURATION Page 1 of 3 Update by Head of Tech and Audio-Visuals Provide an update on the status of technical equipment and audiovisual setup. Address any issues or concerns related to technology. Head of Tech and Audio-Visuals Update by Finance Manager Present a financial update on fundraising efforts. Review fundraising revenue and expenses. Finance Manager 5:00 Update by Head of Operations Discuss operational logistics for upcoming fundraising events. Address any staffing or logistical challenges. Head of Operations 5:00 Main Motions/ Announcements Discuss any outstanding fundraising initiatives. Brainstorm new fundraising ideas or strategies. Plan for upcoming fundraising events, including timelines, budgets, and responsibilities. Head of Operations 3:00 Any Other Business Analyze sales performance. Schedule training sessions. Identify areas of improvements. CEO (Team Leader) 2:00 Adjourn meeting to 4/11/2024 at 2pm. Please review action items and complete tasks by deadline. CEO (Team Leader) 3:00 Adjournment 5:00 Page 2 of 3 ADDITIONAL INFORMATION Action Items ACTION OWNER DUE DATE Finalize the catering menu for the upcoming gala. Head of Catering 11/11/2024 Create a social media campaign to promote the upcoming fundraising event. Head of Tech and Audio-Visuals 18/11/2024 Schedule a meeting with the marketing team to discuss branding and messaging. CEO (Team Leader) 4/11/2024 Decisions/ Resolutions Made To launch a social media campaign to promote the upcoming fundraising gala. To assign specific team members to lead different aspects of the fundraising event planning, such as decorations, guest list, and volunteer coordination. To target local businesses for potential sponsorships. Special Notes Schedule zoom meeting link for the CEO and marketing team immediately after this meeting. Reach out to the Head of Catering by 11/11/2024 to get the menu and send it to the invitation maker. Page 3 of 3