As a Virtual Assistant, you will play a pivotal role in providing high-level administrative support to executives. Your responsibilities will encompass managing calendars, drafting correspondence, coordinating meetings and events, and acting as a crucial liaison between executives and stakeholders. Your expertise in streamlining and software integration will contribute to the efficient execution of tasks and projects.
Benefits:
- Competitive salary
- Strong support system
- Salary increase starting on your first year of employment (based on performance)
- Monthly Performance Incentive (only for full-time roles | based on given metrics | can range from $40 - $50)
- Health benefit ($30/month)
- No computer activity monitoring
- Training materials for upskilling provided
- Paid holiday leaves (depending on the holidays that the client observes)
- Paid sick leaves (sick leave convertible to cash if perfect attendance)
- Paid planned leaves
- Allowance for SSS and Pag-Ibig contribution ($20/month)
Key Responsibilities:
- Manage executives' calendars, schedule meetings, and handle correspondence with a focus on accuracy and professionalism.
- Draft and edit correspondence, reports, and presentations on behalf of executives to meet quality standards.
- Create automations using Monday.com and Zapier.
- Coordinate and organize meetings, conferences, and events, including logistics, agendas, and materials preparation.
- Act as a point of contact between executives and internal/external stakeholders, managing various forms of communication.
- Track and reconcile executive expenses, prepare expense reports, and adhere to budgetary guidelines.
- Maintain organized and up-to-date records, files, and databases with a commitment to confidentiality.
- Assist in special projects and initiatives, collaborating with team members to achieve project goals and deadlines.
- Handle sensitive information with discretion and maintain a high level of professionalism in all interactions.
- Execute ad hoc tasks as required by the client, demonstrating flexibility and responsiveness.
Requirements & Qualifications:
- Proven experience as a Virtual Assistant or in a similar administrative support role.
- Excellent organizational and multitasking skills to manage diverse responsibilities efficiently.
- Strong communication skills, both written and verbal, for effective stakeholder interaction.
- Proficiency in automations using Monday.com and Zapier.
- Proficiency in relevant software and tools for calendar management, expense tracking, and document creation.
- Detail-oriented approach to ensure accuracy in correspondence, reports, and data management.
- Ability to maintain confidentiality while handling sensitive information.
- Tech-savvy with expertise in streamlining processes and software integration.
- Demonstrated problem-solving skills and resourcefulness in handling challenges.
- Strong interpersonal skills for effective collaboration within a virtual team environment.
- Undergo 3 days of paid training. If there's an urgency for the role, then the new hire is required to render an hour of paid OT before or after the shift for 3 weeks.
- Amenable to work Monday through Friday either 8 AM – 12NN OR 1 PM – 5 PM US Pacific Time Zone.
Preferred Qualifications:
- Bachelor's degree in business administration, communications, or a related field.
- Additional certifications in virtual assistance or relevant areas.
- Familiarity with project management tools for efficient collaboration on special projects.
- Experience working in a virtual or remote work environment.
- Proficient in using the following tools: Monday.com, MailChimp, Zapier & Google Suite
- A personal TikTok account with a specific niche is a PLUS.
- Familiarity with the TikTok Live-Streaming culture is a PLUS.
Job Type: Part-time
Expected hours: 20 per week
Supplemental pay types:
- 13th-month salary
- Anniversary bonus
- Performance bonus
Education:
Experience:
- Virtual Assistant: 2 years (Required)
Language: