Executive Support
- Manage and optimize calendars, appointments, and scheduling
- Coordinate meetings, take meeting notes, and track follow-ups
- Handle inbox and communication management (email filtering, client follow-up, etc.)
- Prepare reports, presentations, and spreadsheets
Real Estate Operations
- Maintain and update property listings (MLS, CRM platforms, websites)
- Coordinate with clients, agents, and vendors on transactions
- Assist with listing preparation, including gathering property details and marketing assets
- Monitor contract deadlines, ensure compliance, and manage document flow
Administrative & Systems Management
- Develop and maintain SOPs and operational workflows
- Manage CRM and ensure data accuracy (e.g., Follow Up Boss, Salesforce, HubSpot)
- Oversee project management tools (Asana, ClickUp, Trello)
- Support hiring/onboarding processes for new agents or staff
Marketing & Client Engagement (Bonus if experienced)
- Assist with social media scheduling, basic design (Canva), or content planning
- Help organize events, client appreciation campaigns, or referral programs
- 3+ years as an executive assistant, operations manager, or virtual assistant in real estate or a related field
- Familiarity with U.S. real estate practices, terminology, and tools
- Proficient in Google Workspace, Microsoft Office, Zoom, Slack, and cloud-based tools
- Experience with CRMs (Follow Up Boss, KVCore, etc.) and MLS platforms is a plus
- Strong written and verbal communication skills
- High level of professionalism, discretion, and reliability
- Ability to work independently, manage deadlines, and multitask