PLEASE READ BEFORE SUBMITTING APPLICATION
DO NOT USE CHATGPT / OTHER AI TO CREATE THE REQUIRED DOCUMENT. TRUST ME, I CAN TELL.
We’re a fast-growing real estate acquisitions and media company seeking a high-performance Personal Assistant to work directly with the founder. This is NOT a simple task-based VA role. We're looking for someone who takes ownership of entire projects, manages chaos with clarity, and helps turn a startup into a stable, scalable business.
You'll be responsible for supporting real estate operations, marketing, content production, and internal team coordination. You must already have real estate experience, strong English, and confidence using multiple tools.
- Calendar management (personal and business)
- Deal tracking, follow-up, and coordination with vendors (title, leasing, etc.)
- CRM support (GoHighLevel) and basic underwriting review
- Property research, comps entry, and systemizing real estate processes
- Social media scheduling and basic graphic design (Canva preferred)
- Newsletter writing and scheduling (Beehiiv, Mailchimp, or similar)
- Managing and routing leads from website forms and cold outreach
- Uploading content to podcast platforms, YouTube, and blog (Transistor, WordPress, etc.)
- Email management and filtering
- Creating SOPs and system guides for other VAs
- Data entry, scheduling automation, and project handoff tracking
- Coordinating task completion across multiple projects
- Real estate admin or operations experience is required
- Familiarity with U.S. wholesaling, acquisitions, or leasing is a major plus
- Strong communication skills and ownership mindset
- Fluent with tools like: Google Workspace, GoHighLevel, Discord, Canva, Beehiiv, Loom, Calendly, and Hubstaff
- Must be available 9:00 AM – 5:00 PM EST, and attend daily 10:30 AM team calls
- Must have a stable computer, backup internet, and a quiet environment
- Must be fluent in English, spoken and written
We are looking for original thinkers and proactive doers. To apply, you must complete all of the following to be considered:
- Send your resume/CV
- Send a 2–3 minute Loom video explaining:
- Why this job fits you
- How much experience you have with real estate and the tools listed
- What your current setup is (computer, internet, hours of availability)
- Take a free 16Personalities (Myers-Briggs) test and include your result: https://www.16personalities.com/free-personality-test
- In the email subject line, use this format:
Application – Rockstar Assistant – [Your Full Name]- In your message body, include the phrase:
- “I did not use AI to write this application.”
- (We will ask detailed follow-ups to confirm this.)
- You wait to be told what to do and avoid decision-making
- You need training on every tool before taking action
- You prefer only administrative work and dislike managing results
- You're not comfortable working in EST hours or on Discord