Part-Time Operations Assistant full time

Rate: $6.00

Working Hours | Schedule: Monday to Friday, 9:00 AM – 1:00 PM GST (1:00 PM – 5:00 PM PHT)

Overview

We are looking for an experienced Operations Assistant to support a UAE-based company specializing in energy solutions, industrial equipment, and technical services for the oil and gas sector.

We are looking for the following specific requirements

• Bachelor’s degree in Engineering, Business Administration, or a relevant field.
• Minimum of 5+ years of experience in a similar role, such as Executive Virtual Assistant, Project Manager, or Operations Support.
• Strong background in operations, business development, finance, and bookkeeping.
• Ability to work 20-40 hours per week, supporting clients in the GST timezone.
• Excellent communication skills, both verbal and written, in English.

Your responsibilities will include (but are not limited to):

• Operations Support: Manage vendor registrations with energy and utility companies, ensuring compliance with technical specifications.
• Business Development: Identify and build relationships with key industry stakeholders in UAE, GCC, and MENA regions.
• Finance & Bookkeeping: Assist with bookkeeping, financial tracking, and initiating payments across multiple accounts.
• Calendar & Schedule Management: Organize meetings, manage time zones, and prepare agendas.
• Email & Communication Management: Monitor, sort, and respond to emails, draft replies, and highlight key messages.
• Task & Project Management: Track deadlines, ensure follow-ups, and provide progress updates.
• Administrative Support: Perform data entry, file management, and ad hoc administrative tasks.
• Client Collaboration: Ensure timely communication and excellent service delivery to maintain high client satisfaction.

Technical Requirements

• Main and Back up computer
• Minimum i5 processor
• Main and backup internet
• Minimum 25 Mbps
• Noise-canceling headset
• Webcam

Benefits

• Paid PH holidays after 3 months
• Attendance incentives after 3 months
• Referral bonuses
• Performance appraisal
• Prepaid health and wellness card after 6 months