About This Position
Own the billing process from pre-bill review through invoice submission and follow-up. You’ll ensure invoices meet client billing guidelines, support e-billing portals, reduce rejections and write-offs, and provide reliable reporting that supports timely collections and accurate financial records.
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Key Responsibilities:
- Manage the monthly billing cycle from pre-bill preparation through final invoice submission and delivery
- Apply client billing guidelines, matter budgets, and narrative standards to reduce rejections, write-downs, and delays
- Prepare and submit e-bills (LEDES) and manage rejections, appeals, and resubmissions in common portals (e.g., CounselLink, TyMetrix, Serengeti)
- Coordinate with timekeepers to improve time-entry quality, coding consistency, and billing compliance
- Maintain matter setup details, billing arrangements, rate tables, and client requirements within the billing/practice management system
- Track accounts receivable aging and support collections by providing status reporting and invoice back-up documentation
- Reconcile billing data across systems (practice management and accounting), investigate discrepancies, and document corrections
- Maintain billing procedures, month-end metrics, and audit-ready records to support consistent financial operations
Requirements:
- 3+ years of law firm billing experience (insurance-defense and/or corporate billing strongly preferred)
- Demonstrated experience with e-billing/LEDES and at least one major client billing portal
- Strong Excel skills (pivot tables, lookups; Power Query a plus) and comfort working with billing datasets
- Experience with practice management and accounting workflows (Clio, Tabs3, QuickBooks, or equivalent)
- High attention to detail across narratives, codes, rates, invoice formatting, and submission requirements
- Professional communication skills and comfort working with attorneys on billing corrections and compliance
- Ability to manage deadlines, multiple billing calendars, and confidential financial information with discretion
- US-based with reliable high-speed internet and Eastern Time overlap for billing coordination
Benefits:
- Health, dental, and vision coverage (eligibility per plan rules)
- 401(k) with 4 % firm match (eligibility per plan rules)
- Firm-provided laptop/peripherals and monthly tech stipend
- Paid time off and holidays (pro-rated for part-time per policy)
- Professional development support for billing/e-billing tools and role-relevant certifications
- Wellness resources and Employee Assistance Program access