Key Responsibilities:
Leadership & Team Management
- Supervise and mentor two junior accounting staff members
- Assign, review, and quality-check work performed by junior team members
- Provide training and development to build team capabilities
- Conduct performance evaluations and provide constructive feedback
- Foster a collaborative, detail-oriented, and efficient accounting team culture
Financial Operations & Accuracy
- Oversee day-to-day accounting operations for all managed properties
- Reconcile monthly ledgers for accuracy and completeness
- Review and approve accounts payable and accounts receivable transactions
- Ensure timely and accurate monthly financial close processes
- Implement and maintain internal controls to prevent revenue leakage
- Identify and correct discrepancies in financial records
- Monitor cash flow and maintain accurate trust account reconciliations
Revenue Management & Loss Prevention
- Implement systems and procedures to prevent revenue leakage
- Monitor rent collection processes and identify delinquencies early
- Review property income and expenses for anomalies or errors
- Ensure proper billing and collection of late fees, pet fees, and other ancillary charges
- Audit vendor invoices and property expenses for accuracy and proper authorization
Client & Stakeholder Communication
- Respond to owner inquiries regarding financial statements, disbursements, and property performance
- Address tenant billing questions and resolve account discrepancies
- Prepare and present clear, accurate financial reports to property owners
- Communicate financial trends, concerns, and recommendations to management
Bookkeeping & Tax Support
- Perform monthly bookkeeping for all businesses owned
- Maintain organized, audit-ready financial records
- Prepare detailed financial documentation and reports for CPA tax filing
- Coordinate with external CPA and provide requested information in a timely manner
- Ensure compliance with tax regulations for all entities
Process Improvement & Strategic Initiatives
- Analyze current accounting processes and identify inefficiencies
- Develop and present recommendations for process improvements to management
- Implement best practices in property management accounting
- Research and recommend accounting software, tools, or automation solutions
- Create and update accounting policies, procedures, and documentation
- Identify opportunities to improve bottom-line profitability and revenue growth
- Collaborate with management on strategic financial planning
Compliance & Reporting
- Ensure compliance with property management trust accounting regulations
- Maintain compliance with federal, state, and local financial reporting requirements (1099)
- Prepare monthly, quarterly, and annual financial reports
- Support internal and external audits as needed