L2 - Junior Virtual Assistant (Bookkeeping & Documentation) hourly

L2 - Junior Virtual Assistant (Bookkeeping & Documentation)

Growe Supply | Remote | Full-Time | $350-400/month starting

The Opportunity

We're hiring a certified bookkeeper to own our entire bookkeeping function and keep financials clean, accurate, and audit-ready. You'll manage daily bookkeeping in Xero, execute monthly closes, generate financial reports for leadership decisions, and maintain our company-wide scorecard. You'll also document processes into SOPs. Within 6-12 months, you'll autonomously manage our entire financial operations.

This works if: You're a certified bookkeeper obsessive about accuracy, understand accrual accounting and Singapore Financial Reporting Standards (SFRS), and want to own the financial backbone of a growing e-commerce business.

This doesn't work if: You only want basic data entry, aren't comfortable with month-end close responsibilities, or need constant hand-holding.

What You'll Do (First 6 Months)

Daily (70% - Bookkeeping):

• Record/categorize all transactions in Xero under accrual basis
• Daily bank reconciliation across all accounts
• Manage receipts and supporting documents
• Process invoices (AP/AR)
• Monitor cash flow, flag discrepancies
• Maintain audit-ready financial records

Monthly:

• Execute complete month-end close
• Generate financial reports (P&L, balance sheet, cash flow)
• Calculate key ratios (Quick Ratio, Current Ratio)
• Update company scorecard with financial KPIs
• Ensure SFRS compliance
• Prepare financial summaries for leadership

Documentation (30%):

• Transcribe video processes into SOPs using GitBook template
• Create/organize GitBook pages and Trello task cards
• Maintain and update existing SOPs

Career System

5-level mastery system:

• L2 (Junior) - Start here | $350-400/month
• L3 (Senior) - Most reach in 6-12 months | $600-800/month + profit sharing
• L4 (Lead) | $1,000-1,500/month + profit sharing
• L5 (Principal) | $2,000+/month + profit sharing

Promotions: Request when ready → 3-month paid trial at higher rate → Pass = promoted, Don't pass = return with feedback, retry in 6 months.

Who Gets Promoted

• Self-directed "manager of one"
• Obsessive about accuracy (triple-check everything)
• Strong communicator
• Fast learner
• Brings solutions, not just problems
• Proactive, catches issues early
• Systems thinker

Requirements

Must have:

• Certified bookkeeper/accountant (CPA or recognized certification)
• Accrual basis accounting experience
• Familiarity with Singapore SFRS (ACRA Standards)
• Retail/e-commerce accounting (strongly preferred)
• Advanced English
• Expert attention to detail
• Reliable internet + workspace
• Xero experience (or similar)
• Quick learner (Google Workspace, Trello, GitBook)

Nice to have:

• Multi-channel e-commerce experience
• B2B wholesale accounting
• Inventory accounting knowledge
• Additional languages (Burmese, Mandarin, Thai, Tagalog, Vietnamese)

Location: Remote, ideally GMT+8 timezone

Compensation

• Base: $350/month (176 hours, 9:30am-6:30pm GMT+8, Mon-Fri)
• Bonus: Up to $50/month for early project completion
• Flexible remote work as long as deadlines are met

Process: Screen (3 days) → 1st Interview (45 min) → 2nd Interview with Founder (45 min) → Decision (2 days)

Quick FAQs

Q: Is $350/month enough?

A: Entry-level pay for entry-level work. Prove yourself, and you control your growth.

Q: What if I make a mistake?

A: Make every mistake once, never twice. Financial accuracy is critical, but we understand learning curves.

Q: Need to be CPA?

A: Any recognized certification (ACCA, CPA, local equivalent) works if you have required experience.