Interior Design, Real Estate, and Florist Well-Rounded Executive Assistant full time

Studio Define HQ: Portland, OR, United States Remote job May 9

*applicants who reach out to the company's contact info without consideration of the impact to the company's staff will not be considered

Studio Define (www.studiodefineco.com)'s owner is looking for a short term rental manager and executive assistant:

  • Full time (40 hours a week) monthly fix salary; not hourly pay. Pay expectation should be in line with your own country's good pay expectation.
  • Need to be able to set fixed work hour on US Pacific Standard Time for 8 hours consecutive sometime between 8AM to 9PM PST; hours needs to fixed and determined prior to start
  • Require fluency in spoken and written English

I am a business owner doing business in a few areas: Airbnb rentals, interior design, remodel, real estate as well as starting in photography, and floral business. I am looking for personal and business executive level assistant with diverse skills.

The assistant role is not a regular virtual assistant role but a dynamic one that growths with the business. The assistant is to be the right hand of the company owner and must have a ability to understand the business and know the unsaid needs of the business.

The person taking this role will be involved and learn all aspects of a business.

Responsibilities include but are not limited to the following:

  • Short term rental marketing and management
  • Digital marketing
  • Simple website updates, photo and video editing
  • Property management
  • Project management
  • Processes and operations
  • Workflow management and automation
  • Schedule and manage company owner's calendar
  • Manage project related schedule and appointments
  • Customer follow up and billing via QuickBooks
  • Light bookkeeping
  • Research information
  • Coordinate social media posts
  • Social media engagements and management
  • Manage company email accounts and email correspondence
  • Maintain company's contact database and vendor list information
  • Supports other office and administrative tasks such as data entry, document archive, form development, and process documentation

Qualification:

  • Experience with short term rental management, digital asset creation, and real estate an asset
  • Minimum 1 year experience supporting company owners
  • Familiar with office admin and project management softwares such as Google sheets, google doc, Asana etc.
  • Familiar with and have copy of Photoshop
  • Detail oriented
  • Self-starter and proactive
  • Interested in learning interior design and drafting floor plans
  • Have business acumen and interested in learning business operations

When applying, include:

1. Your monthly pay expectation?

2. Are you able to work US hours starting 8AM PST?

3. Include your cover letter and resume

Requirements
Availability:
Full-time (40 hrs/wk)
Experience levels:
Intermediate (3 - 5 yrs)
Languages:
English

$4/hr