The HR & Admin Coordinator supports HR and Admin functions by managing employee onboarding, offboarding, personnel records, and administrative tasks. Reporting to the HR Administrator, this role ensures smooth HR processes, accurate record-keeping, and a positive employee experience throughout the employment lifecycle.
Key Responsibilities
HR Responsibilities:
- Onboarding: Assist new hires with contracts, orientation, documentation, and coordination with relevant departments.
- Offboarding: Manage exit procedures, exit interviews, final documentation, and benefits coordination.
- Personnel Records: Maintain accurate employee records using Mesaar, Monday boards, and HR Blizz.
- Database & Reporting: Update internal databases and generate HR reports (turnover, onboarding metrics).
- Employee Communication: Act as HR point of contact for onboarding, offboarding, and policy inquiries.
- Payroll Support: Provide timely, accurate payroll input (attendance, leave records).
- Recruitment Support: Assist with recruitment activities as required.
Administrative Responsibilities:
- Payment Management: Validate deliverables, coordinate approvals, and liaise with Finance.
- External Service Providers: Manage suppliers, procurement activities, contracts, and invoice approvals.
- Document & Records Management: Maintain company documents, ensure compliance, version control, and SOP issuance.
- Meeting Coordination: Schedule meetings, manage agendas, record minutes, and follow up on actions.
- Audit & Compliance: Ensure administrative processes comply with policies and regulations; support audits.
- Client Agreement Management: Track agreements, monitor renewals, and ensure proper documentation and approvals.
Requirements & Skills:
- Experience: 4+ years in HR Coordinator/HR Administrator roles; 5–6 years total in HR and office administration.
- Education: Bachelor’s degree in HR, Business Administration, or related field.
- HR Knowledge: Strong understanding of HR principles, staffing trends, and employee relations.
- Technical Skills: Proficient in MS Office, especially Excel and PowerPoint.
- Organizational Skills: Excellent multitasking and prioritization abilities.
- Communication Skills: Strong verbal and written communication.
- Decision-Making: Sound judgment in HR contexts.